Temp Ops Coordinator - Gqeberha at The Heineken Company

Purpose of the Job

Responsible for effectively handling the administration and financial function within the Distribution Centre through the completion of all reasonable tasks to ensure the operational efficiency of the DC / Branch. The Operations Co-Ordinator is also responsible for assisting and supporting the organization’s endeavor to create superior customer service.

Key Responsibilities

• Co-ordinate the daily administration function within the Distribution Centre.  Assist and support managers with Purchase requisitions, the goods receipt process, purchase orders and all procurement related admin (SAP and COUPA)
• Manage petty cash in accordance with policy and procedure. 
• Ensure that the ISO 9001:2015 documentation is maintained and applied. Coordinate DC ISO audits and changes to documentation.
• Assist with preparing budgets and forecasts, including the monthly co-ordination of OPEX spends and variance analysis in terms of guidelines and assumptions.
• Ensure that monthly spending as per cost center and cost element are allocated correctly and are expensed as per the budgeted flexing. 
• Co-ordinate the monthly variance reporting after obtaining and evaluating the reasons for variances. 
• Ensure that distribution cents per liter cost is contained through continual investigation and improvement of asset utilization.
• Perform Distribution Centre capex and abnormal maintenance function.
• Verify assets in the Distribution Centre on a regular basis. 
• Prepare and Inform Regional Head office of the scrapping and selling of assets and manage the tender process for such assets
• Ensure all monthly meetings (incl. H&S meetings) are held and that the minutes of the meetings are prepared.
• Effectively co-ordinate the monthly internal audit function for the Distribution Centre. 
• Ensure that the Internal Control Checks (ICC) are performed on a monthly basis by the relevant controllers.
• Apply scores as per the matrix to all modules.
• Administer Customs and Excise Accounts (Where applicable)
• Assist in monthly stock takes and ICC’s as and when needed. 
• Improve business processes to ensure achievements of Business Objectives.   
• Ensure that distribution cents per liter cost is contained through continual investigation and improvement of asset utilization.
• Follow the organization's policies and procedures and identify opportunities for continuous improvement.

Experience

• Minimum of 6 Months relevant experience in FMCG Logistics / Distribution Environment.
• Proficient in MS Office, SAP, Strato, Success Factors experience beneficial.
• The ability to work under pressure and meet tight deadlines.
• Experience meeting tight deadlines.
• Excellent communication skills (both written and oral) and sound presentation skills 
• The ability to work after hours and / or shifts if necessary.