Tender Board Secretariat at Engen

Purpose of the Job

• Support the administration of the procurement department by preparing of required Procurement information and documents to ensure compliance to Tender Board procedures and to meet business objectives.

Who You Are:

• You can adapt to any situation
• You honour confidentiality
• You have exceptional organizational skills
• You have strong written and oral communication skills
• You pay attention to detail and work well under pressure

What you’ll have done before:
Baseline:

•  At least 3 years’ experience in an administrative role
•  NQF Level 5 (Higher Certification in Supply Chain/Business Administration/Finance or related)
•  Knowledge of Procurement processes and systems

Advantageous:

•  Diploma in Supply Chain/Business Admin
•  Knowledge & exposure to Tender Board

Exciting Challenges you might face in the role

• Applies knowledge of a depressed marketplace to advance the organisation’s profitability goals
• Driving the profitability of the 1Stop & 1Plus network, APOS & other sites
• Creates HSEQ compliance Dealer network
• Effectively communicate, control and measure retail standards and disciplines for a better performance of the Network
• Dealer recruitment & coaching of new dealers & new AM’s
• Project Management involvement
• Ensure Dealers comply to the Engen Brand standards
• Immerse yourself in various aspects of the organisation
• Influencing the strategic direction of Engen convenience business
• Operate remotely based on traveling needs
• Operate effectively in an ever-changing, dynamic and agile business

What you’ll be doing

• Ensure business support and Procurement process governance and adherence for all tenders and waivers by documenting, recording and reviewing the required steps as per the Group Procurement Policy and Procedures and obtaining the required approvals in terms of the limits of authority for tenders and waivers to ensure that tender and contracts register is regularly updated.
• Perform the role of Tender Board (TB) Secretariat by coordinating list of TB members, arranging meetings and recording minutes of meetings and follow-up on action items to ensure smooth process flow.
• Provide effective support to the Procurement team through arranging meetings with internal and external stakeholders (line managers, suppliers, executive committee) and providing administrative support to ensure effective and smooth implementation and execution of Procurement strategic goals and objectives.
• Manage and report on departmental and CPO spend through analysis of data and expense reports to ensure spend is within the budget limits.
• Ensure availability and communication of accurate information through preparation and distribution of minutes, reports to ensure adherence to corporate governance.