Tenders Administrator (JHB Illovo) at BDO South Africa

Description
Purpose of the Job :

• The Tender Administrator’s overall purpose is to participate in all tender document processing and ensure compliance and delivery on time of all tenders. The Tender Administrator will have an eye for detail, ensuring accurate administration and analysis of supply chain management requirements, and be proactive in identifying and resolving any potential errors.

Main Duties and Responsibilities:

• Prepares tenders and standardized tender templates and documentation.
• Prepares initial tender documentation and coordinate obtaining the required approvals.
• Compilation of various input to create a more complete tender proposal
• Monitoring deadlines
• Evaluation and contract negotiation
• Liaises with the Departments on an ongoing basis with respect to Tender requirements and Tender status
• Corresponds with vendors in conjunction with the tender process as required, ie, non-disclosure agreements, confirmation of interest, etc
• Assists in preparation and/or review of Tender Documentation Packages comprising of instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc.
• Maintains tender files and arranges their archiving upon Tender completion
• Prepares correspondences to internal departments, bidders, and contractors
• Follow through successful acquisitions to completion

Requirements:

Qualifications/Recognition of Prior Learning equivalent:

• Admin/Supply Chain Management or Equivalent qualification

Work Experience:

• 1-2 Years’ experience in Supply chain management and/or Public Sector tender processing
• Extensive admin experience

Knowledge:

• Tender Processes

Behavioural Competencies:

• Effective Communication Skills, both written and verbal.
• Problem-solving techniques and effective conflict management skills.
• People management skills
• Ability to engage with senior management and clients.
• Ability to establish and maintain strong relationships.
• Attention to detail

BDO Core Competencies:

• Relationships and Collaboration
• Exceptional Client Service
• Business Growth
• Engaging people
• Leadership
• Quality, Risk management and Operational performance