Tenders Administrator - Sandton at Broll

Job Summary:

• A Tender Administrator must highly organised and detail-oriented. The Tender Administrator will be responsible to support and assist the Tender Manager to ensure that the tender process is adhered to from start to finish ensuring all tender documentation is complete and accurate. The Tender Administrator will have excellent administrative and communication skills, be able to work well under pressure, and be able to manage multiple tasks simultaneously.

Key Responsibilities:

• Project control: Assist the Tender Manager in managing the tender project process from start to finish
• Assist with the searching, compiling and distributing of tender leads to stakeholders in business units
• Prepare and organise all tender documentation, ensuring accuracy and completeness
• Assist with compilation, packaging and signatures of tenders for delivery
• Liaise with internal and external stakeholders to collect necessary information and documentation
• Assist with the coordination of submission of tender responses, ensuring deadlines are met
• Assist and ensure that all tender documentation is compliant with legal and regulatory requirements, as well as company policies and procedures
• Support and assist the Tender Manager in analysing and evaluating tender documents and data
• Maintain accurate records/registers of tender activity, including tender status and results
• Provide administrative support to other team members, as needed
• Assist in the preparation of reports on tender activity and performance
• Monitor and maintain the tender management software/document centre, ensuring all information is up-to-date and accurate
• Attend tender briefing sessions, if necessary
• Assist with delivery of tenders where necessary
• Skills:
• Excellent administrative and organisational skills, with the ability to manage multiple tasks simultaneously
• Strong communication and interpersonal skills, with the ability to build relationships with internal and external stakeholders
• Ability to work independently and as part of a team, with a positive and proactive attitude
• Proficient in Microsoft Office and tender management software (if applicable)
• Attention to detail and ability to maintain accuracy under pressure

Qualifications:

• At least 3-5 years’ experience working with tenders as per description above
• Matric Certificate, or same level certification
• Post Graduate Degree is an advantage