Touring Financial Accountant at andBeyond

• As a member of our Centre of Excellence Team, you will play a crucial role in fostering a culture of excellence and continuous learning within our organization. You will collaborate closely with various departments to identify areas for improvement, develop best practices, and provide support to ensure successful implementation of initiatives.

KEY OUTPUTS:

Daily Responsibilities

• Liaising with suppliers and reservations managers / consultants and all other relevant parties to resolve any queries
• Review and release of payments on the different banking platforms
• Bateleur Club: daily management and processing of Bateleur Club transactions
• Bateleur Club: provide financial support for relationship managers and reservations teams
• Daily finance queries – act as Finance liaison to the Sales, DMC, Commercial Teams, as well as the rest of the Finance team regarding any queries that may arise.
• Ensuring compliance to company policies including AML and FICA
• Checking and approving refunds and commissions in line with the Refunds, AML and FICA policies.
• Continuous review of internal controls

Weekly Responsibilities

• Adhoc functions to ensure the efficiency of the Touring Team
• Preparing bank reconciliations and resolving queries
• Bateleur Travel: processing and reconciliation of credit card transactions 
• Bateleur Club: reconciliation and clearing of Bateleur Club suspense account transactions.
• Bateleur Club: follow up on Membership shortfalls

Monthly Responsibilities

• Tourplan financial period close as per deadlines and established processes
• Revaluation and review of all bank reconciliations
• Preparing and reviewing Balance sheet recons
• PTJ: reviewing of regional stock sheets
• PTJ: processing of stock movement according to stock sheets
• PTJ: investigating stock write offs
• VAT calculations, submissions on e-filing and resolution of queries
• Bateleur Travel: preparation and review of revenue
• Bateleur Travel: quarterly revenue recons
• Bateleur Club: reconciliation of Member statements
• Bateleur Club: calculation of Relationship Managers commissions
• Bateleur Club: preparation of monthend schedules
• Bateleur Club: monthly expiries
• Management account preparation and review
• Accurate monthly and quarterly forecasting
• Budgets: prepare, implement and maintain
• Audit: participate in intermediate/ yearend audits, and internal reviews
• Support the Debtors’ team and Team Leader
• Attending the Debtors review and feedback to Touring Finance Manager on risk areas.
• Deemed VAT review with the aim maintaining a reduced liability.
• Full function Miami accounting to TB
• Ground Handling: processing of revenue and cost of sales of Tourplan
• Ground Handling: management of credit card expenses
• Ground Handling: management of fuel usage
• WeExpense: loading of credit card statements according to specified timelines
• WeExpense: review and authorisation of credit card expenses
• WeExpense: raising of provisions for open claims

KEY RESPONSIBILITIES AND DUTIES

• Payment and Reconciliation Review: Review and authorize supplier reconciliations and payments (including foreign suppliers).
• Accuracy and Compliance: Maintain accurate, up-to-date ledgers, and compliance with company policies.
• Query Resolution: Efficiently resolve complex queries and disputes, acting as an escalation point.
• Reporting and Deadlines: Ensure all month-end deadlines are met.
• Process Improvement: Identify and implement improvements to team efficiencies and workflows. 
• Risk Management: monitoring and managing high risk agents.
• Full responsibility for Tourplan transaction flows, accounting, reporting and internal controls.
• Ensuring the full function month end process is adhered to.

KEY COMPETENCIES & SKILLS

• Negotiation Skills: Ability to problem solve and find solutions with both internal and external stakeholders while maintaining relationships.
• Analytical Skills: Ability to analyse data and identify trends.
• Accuracy and Detail: High level of attention to detail in financial reconciliation.
• Resilience: Ability to work under pressure and meet tight, strict deadlines. 

REQUIRED QUALIFICATIONS AND EXPERIENCE

• Education: Relevant Accounting Qualification, Diploma, or Degree.
• Experience: 3–5 years of related experience.
• Skills: Strong analytical, communication, and interpersonal skills.
• Technical Proficiency: High level of competence in MS Office (especially Excel) and proficiency with Tourplan.