Training and Placement Coordinator at Stellenbosch University

Duties/Pligte

Placing Students in Volunteer and Service-Learning Opportunities

• Sign-up sheets to be designed and circulated to all students with marketing material (i.e. flyers).
• Identifying organisational requirements for curricular and experiential student volunteer placements.
• Matching students to appropriate volunteer site groups, ensuring alignment with their academic fields.
• Coordinating the segmentation process for matching students with community-based organisations.
• Facilitating the preparation of organisations to receive students, ensuring that all necessary checklists and requirements are met.
• Facilitating experiential learning experiences for students placed in organisations.
• Ensuring that the experiential office requirements are in place.
• Portal design is an important process as the work needs to be rolled over from previous year and updated, cleaned, and refreshed for the new year. (In collaboration with the designer).
• Coordinating training workshops for all CASIT offerings.

Relationship Management and Partner Engagement

• Conducting needs analysis with NGOs, municipalities, and other organisations within the framework of the Sustainable Development Goals (SDGs).
• Coordinating placements for social work students and other academic programmes as per degree specifications and in partnership with relevant departments.
• Providing face-to-face training for community stakeholders to ensure that students are well-prepared for their placements.

Course Administration and Certification

• Coordinating the registration and certification process for all course offerings (AEC, Transformative Social Work in the Short Course Division, and Impact through Community Engagement on SUNLearn).
• Coordinating the registration and certification process for the Critical Diversity Literacy (CDL) short course by capturing the names of staff and students enrolled for CDL.
• Administering the online learning platform for Writing for Change (uploading content, monitoring student assignment submissions, posting weekly reminders) on SUNLearn.
• Assisting with the coordination of the Writing for Change year programme (workshop dates, venues).
• Assisting with the dissemination of calling for applications amongst student communities and networks.
• Monitoring student attendance for the Writing for Change programme.
• Logging and verifying volunteerism hours submitted by students for registration and certification, thereby ensuring accuracy.
• Logging and verifying the time on task forms and capturing evaluations on completion of the CDL modules.
• Completing placement reports and submitting them to relevant departments (e.g. Social Work, the International Office, and the African Languages Department).
• Documenting community partner evaluation forms to track the effectiveness and impact of partnerships between organisations, communities and the University.
• Reviewing and documenting learning outcomes and ensuring quality control of all training offerings through participation in the training quality review team.

Tracking Transformation-related events

• Tracking Transformation-related events on campus.
• Ensuring that the events are posted on SUNLearn and the CASIT website for CDL participants.

Job Requirements/Pos Vereistes

• At least an NQF level 7 qualification in social impact, community development, or a related field.
• At least three years' relevant work experience.
• Knowledge of an online learning management system, e.g. SUNLearn.
• Knowledge of administrative tools used for student placements and certification.
• Strong understanding of service-learning and volunteerism models.
• Strong organisational and administrative skills with attention to detail.
• Excellent written and verbal communication skills.
• The capacity to manage multiple projects simultaneously and to work independently.
• Proven experience in managing multiple projects.

Recommendation/Aanbeveling

• Previous experience in volunteer coordination, student placements, or a related administrative role will be advantageous.

Closing Date 29-Sep-2025