University Guidance Administrator at African Leadership Academy

Position Overview

• ALA seeks to hire an administration professional in the University Guidance department to organize, maintain, and operate the office by providing information, materials, and assistance to UG counselling staff, other ALA staffulty, students, parents, college representatives, and external constituents.

Key Responsibilities

• Coordinate day-to-day operations and schedule activities, programs, and visitations by university representatives.
• Maintain files for each student that consist of former and current transcripts, school leaving certificates (if applicable), IGCSE results, and other materials required for application submissions.
• Create MaiaLearning accounts for each student and upload supporting documents required for college applications.
• Coordinate SAT practice sessions: print and prepare practice tests, arrange schedules with students' academic representatives, assign jobs for marking and invigilating, track completion, etc.
• Schedule, coordinate and publicize university counseling-related events and other opportunities for students to learn about higher education, prepare and distribute emails, flyers, and other materials to publicize programs.
• Provide information concerning college entrance examinations and English language proficiency tests; assist students with scheduling such exams and distribute test results, as appropriate.
• Facilitate payment of fees associated with applying to college, taking college entrance examinations, and securing financial aid.
• Liaise with HALI Access Network to secure Duolingo English Test fee waivers for students.
• Maintain the departmental Year Ahead Calendar and keep the team accountable regarding weekly activities.
• Maintain a current inventory of university guidance equipment and materials; assist in determining purchase priorities.
• Other tasks as assigned.

Counselling duties entail advising a group of students about applying to appropriate universities.

• Explain college admission and financial aid application processes to students and parents from a range of cultural, socio-economic, and educational
• Assist students with developing a target school list that includes a range of universities in Africa and the rest of the world.
• Guide students through the preparation of applications, including review of essays and forms; submit supporting documents to universities using the MaiaLearning platform.
• Prepare students for college admission and scholarship interviews.
• Write compelling recommendations for each student in caseload.
• Network and collaborate with university admission officers.
• Co-facilitate classroom lessons and parent webinars with other members of the UG team.
• Other tasks as assigned.

Key Skills and Competencies:

• Strong writing skills
• Attention to detail and organised
• Academic counselling

Preferred Experience:

• Bachelor’s degree completed
• 3 Years of experience in a similar role or an administrative role