Warehouse Administrator at Phakisa Group

Job Description:

• We are seeking a Warehouse Administrator to join our team in Fourways & Kayasands This is a permanent position reporting to the Operations department.

Duties and Responsibilities:
Warehouse & Stock Administration

• Maintain accurate inventory records and oversee stock management processes.
• Monitor stock movement, reconciliation, and reporting to ensure inventory accuracy.
• Assist with warehouse administration and audit requirements.
• Support operational compliance and record-keeping procedures.

Import & Export Coordination

• Prepare, process, and manage import and export documentation.
• Liaise with customs officials, freight forwarders, suppliers, and clients regarding shipments.
• Ensure all documentation complies with local and international trade regulations.
• Monitor shipment timelines and proactively resolve logistical challenges.

Financial Administration

• Manage debtor and creditor administration processes.
• Perform online banking transactions and assist with payment reconciliations.
• Maintain accurate financial records and supporting documentation.
• Support month-end administrative requirements.

Stakeholder Liaison & Administration

• Build and maintain strong relationships with customers, suppliers, and service providers.
• Coordinate communication between inter-company departments and stakeholders.
• Provide administrative and personal assistant support to the Director and Sales Team.
• Prepare reports, presentations, correspondence, and other administrative documentation.

Travel & Representation

• Represent the company professionally at events, exhibitions, and industry functions when required.
• Conduct administrative audits at various regional locations.
• Travel nationally and internationally to support business operations and administrative compliance where necessary.
• Must have valid passport at all times.