X2 Administrator: Safety & Sustainability at Motus Aftermarket Parts

Job Description

• Motus Aftermarket Parts is seeking an organised, detail-oriented, and deadline-driven Administrator: Safety & Sustainability to support the Risk Office at Meadowview with the administration, consolidation, and reporting of safety, sustainability, and carbon-related information across the organisation.
• The successful candidate will be responsible for collecting, validating, consolidating, and analysing safety and sustainability data from branches, ensuring the accuracy, completeness, and integrity of reporting.
• The role requires close collaboration with branches and stakeholders to support reporting requirements, maintain accurate records, and contribute to audits, assessments, and continuous improvement initiatives.

Minimum Qualifications

Essential

• Relevant tertiary qualification.
• Degree or Diploma in Finance, Administration, or a related field.

Required Experience

A minimum of 1 year of relevant experience in:

• Administrative support and coordination.
• Data consolidation, reporting, and analysis.
• Working with high-volume information and records.
• Microsoft Office applications, particularly advanced Excel.
• Billing systems and record management processes.

Required Skills & Competencies

• Strong numerical and analytical abilities.
• Advanced Microsoft Excel and spreadsheet skills.
• Excellent organisational and administrative skills.
• Exceptional attention to detail and data accuracy.
• Strong communication and stakeholder engagement skills.
• Ability to analyse, consolidate, and cross-reference large volumes of information.
• Strong time-management skills and the ability to meet deadlines.
• Ability to work under pressure and manage competing priorities.
• A proactive and solutions-driven approach.

Key Responsibilities

Administration

• Maintain branch contact listings and central registers.
• Ensure effective document control, storage, and retrieval of reporting records.
• Follow up on action items arising from meetings.
• Provide administrative and operational support to the Safety & Sustainability Management team.

Branch & Vehicle Events Management

• Monitor and track accidents, incidents, and vehicle-related events.
• Ensure event reporting complies with company policies and procedures.
• Assist branches with the submission of accurate information and supporting documentation.
• Follow up on outstanding reporting queries and event details.

Safety Management

Consolidate and maintain vehicle-related information, including:

• Mileage readings
• Fuel consumption
• Traffic fines
• Incidents and accidents
• Maintain accurate fleet records and support the integrity of safety-related reporting.

Sustainability & Carbon Footprint Reporting

Gather, validate, consolidate, and report sustainability information, including:

• Carbon footprint data
• Emissions reporting
• Energy consumption
• Resource consumption
• Upload information to the organisation’s online reporting systems.
• Cross-reference and verify reporting data to ensure consistency and accuracy.
• Support branches in meeting sustainability reporting requirements and best-practice standards.

Risk Management

• Assist with audit preparation and branch assessments.
• Record assessment findings and support corrective action planning.
• Contribute to maintaining accurate and reliable safety and sustainability records across the organisation.

Role Dimensions & Key Challenges

• This role operates in a fast-paced environment that requires strong attention to detail, effective coordination, and the ability to manage multiple priorities.

Key challenges include:

• Meeting strict reporting deadlines and turnaround times.
• Managing large volumes of data from multiple branches.
• Ensuring data accuracy, completeness, and consistency.
• Coordinating information and resolving reporting queries with various stakeholders.
• Balancing operational priorities with reporting obligations.

Success in this role will be demonstrated through:

• Accurate, complete, and timely safety and sustainability reporting.
• Reliable consolidation and validation of branch data.
• Effective resolution of reporting queries and discrepancies.
• Well-maintained records, registers, and supporting documentation.
• Consistent compliance with company policies, reporting requirements, and applicable standards.
• Strong support provided to branches and the Safety & Sustainability Management team.
• Successful delivery of reporting requirements within demanding reporting deadlines.

Closing Date 24 September 2026