X2 Teaching And Learning Assistants at ADvTECH

Job Purpose:

• The Teaching and Learning Assistant is accountable for the teaching and learning administration, event coordination, data handling, independent contract administration and maintenance of resources.   

Education (Formal Qualification Required)

Minimum

• NQF Level 5 Qualification – Higher Certificate in relevant area

Advantageous

• NQF Level 6 Qualification - Diploma in relevant area

 Experience (Minimum Experience Required - Number of years)

Minimum

• Administration experience (2 - 3 Years)

Advantageous

• Administration experience in an education institution (1 Year )

 Position Description

Administration

• File lecturer/ student consultations
• Upload peer review documentation and maintain the IIE trackers
• Assist and support in material issuing and collecting for lecturers (lecturer resource pack, lecturer handbook, access tag, note-book, stationery)
• Order stationery for lecturers
• Perform administrative duties relating to Lecturer / Student Orientation and any other student support workshops offered by the T&L (feedback forms, registers etc.)
• Compile basic agendas for meetings and taking of minutes
• All documentation is uploaded on to various trackers daily
• Lecturer availability is sourced timeously for scheduling of timetable
• Status report sent weekly of action items

Event Planning and Coordination

• Liaise with relevant stakeholders to determine requirements for upcoming events
• Gather quotes for event requirements and submits for approval
• Process purchase order and advise vendor selected
• Manage and coordinate bookings of venues
• Coordinate events on the day to ensure that all collateral, gifts, seating, catering etc. is in place
• Host outside visitors and guests during events
• Coordinate catch-up/master/ booster session schedules as per information received from relevant stakeholders
• Update the catch-up tracker and upload onto the system
• Collate and report on graduation RSVP’s for lecturers (academic regalia, attendance, seating arrangements)
• All requirements for events are actioned
• Costs are kept to budget for events
• Feedback received regarding events is at required standards

Data Handling (data input and output)

• Update trackers including Student intervention tracker, Research tracker, Lecturer development tracker, Internal moderation tracker
• Capture RC Learn hours as per RC Learn reports
• Assist with SETS admin (opening of links, pulling reports)
• Update on lecturer marking process
• Capture internal moderation documentation
• Trackers are maintained and up to date

Part Time Lecturer Administration

• Coordinate the contractual process of part time lecturers
• Print and submit part time lecturer claims
• Gather and document lecturer availability from lecturers for timetabling
• Issue timetables to lecturers once available
• Set up lecturer reviews as required
• Create and maintain lecturer profile on the system
• Upload documents on the system (qualifications, ID etc.)
• All part time lecturers’ contracts and support documents are up to date
• Timetables are correct and submitted in time
• Lecturer data is up to date on the system
• Claims are submitted and paid

Teaching and Learning Resource Administration 

• Order and issue stationery to lecturers
• Track additional stationery issued
• Identify additional resources that lecturers require
• Check venue readiness (whiteboard, proxima, air conditioning, tables, and chairs)
• Provide feedback on venue requirements to maintenance
• Ensure venue sizes are correct as per timetable
• Stationery use is tracked and accounted for
• Venues are always ready and in working order

Deadline:22nd August,2025