Job Vacancies at Road Accident Fund

Key Performance Areas

Plan Audits

• Prepare the notification letter to be sent to the client in accordance with the approved annual audit plan.
• Conduct preliminary survey to gain an understanding of the business process.
• Prepare the Audit Planning Memorandum for the audit.
• Assist management identifying potential risks.
• Prepare the audit program based on the outcome of the preliminary survey.
• Conduct introductory meetings with client management (auditee) to discuss the area to be audited, which will inform the outcome of audit objectives.
• Perform risk assessment and identify inappropriate and inadequate controls and recommend improvements in procedures and practices.
• Prepare audit file and cross-reference all working papers to audit evidence in accordance with the Quality Assurance standards.
• Prepare Quality audit file that comply with the IIA standards and Audit department methodology.
• Provide assurance and recommend controls in accordance with the relevant laws and regulations and National Treasury frameworks.

Conduct Audits 

• Conduct audits as per the audit program and provide reasonable assurance regarding the following:-
• Appraise progressively the soundness, adequacy and application of the internal control systems.
• Ascertain that the system of internal control promotes the efficient and effective use of resources.
• Ascertain that the system of internal control operates to ensure that the assts of the Fund are properly controlled and safeguarded from losses arising from fraud, irregularity or corruption.
• Discuss findings with auditee during the course of the audit to ensure the accuracy of the findings.
• Conduct follow-up on the previous audit findings, recommendations and action plans and submit report to senior auditor.

Reporting

• Submit audit findings to Senior Auditor/ Supervisor within set timelines.
• Draft audit findings substantiated by valid audit evidence, identify root causes and provide practical recommendations.
• Attend to Audit Manager's review notes.
• Conduct exit meetings with auditee and prepare minutes of meetings.
• Indentifying and reporting on standard criteria, making reference to applicable Acts, regulations and policies that might have been contravened.
• Aid in the development of functional reporting systems, for management, project or performance reporting.
• Report regularly and periodically perform neccessary submissions as and when required to provide progress updates and/or inform management decisions.

Stakeholder Management  

• Aid in proactive and progressive relationships with key stakeholders.
• Deal with inqueries and requests for information from both internal and external stakeholders.

Qualifications

• Bachelor's Degree/ Advanced Diploma in Auditing related qualification. 
• Registered with the Institute of Internal Auditors
• CIA will be an added advantage.

Experience

• Relevant 4 years' experience in an Auditing environemt.
• Experience in an auditing/ advisory firm with similar size to RAF will be advantageous.

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Key Performance Areas 

General management and support to Attorney

• Provide research assistance to attorneys.
• Assisting with searching and checking public records on behalf of attorneys.
• Assisting with the interviewing of clients, and witnesses.
• Assisting with collecting, retrieving, and analysing information relevant to litigation cases.
• Assisting attorneys with trial and its preparation.
• Analysing and conducting research for reporting purposes.

Document management

• Assisting with the preparation of legal documents and arguments.
• Summarising depositions and other documents.
• Preparing briefs and pleadings and drafting discovery documents.
• Managing and organising cases.
• Updating file registers

Reporting

• Contribute to the preparation and submission of Regulation reports.
• Aid in the development of functional reporting systems, for management, project or performance reporting.
• Report regularly and periodically perform necessary submissions as and when required to provide progress updates and/or inform management decisions.

Stakeholder management

• Aid in proactive and progressive relationships with key stakeholders.
• Deal with inquiries and requests for information from both internal and external stakeholders.
• Aid in the maintenance of relationships with vendors, service providers or procurement teams and ensure that all relevant procured items are invoiced and paid on time.

Qualifications and Experience

• Bachelors Degree in Law or equivalent. 
• Relevant 3 years’ experience in a legal environment.

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Key Performance Areas 

Legal Secretarial Administration

• Prepare court statements and forms that Attorneys will need in court.
• Dictate Attorney’s audio files and written notes.
• Transcribe and proofread legal documents.
• Index and update pleadings and discovery binders.
• Collect and deliver documents.
• Supporting legal research for cases and communicating with vendors, experts, attorneys, opposing counsel and other staff.

Standard, Process and Procedure Maintenance

• Ensure a strategy framework is maintained by required standards
• Keep abreast of internal standards and business goals to ensure adherence to sound internal control.
• Provide administrative support to the strategy and reporting office by RAF policies and procedures

Quality Assurance Activities

• Maintain up-to-date written documentation and policies related to the organisation's business activities.

Office Management

• Mantain correspondence, filing, telephonic queries and provide general administration support to the office.
• Maintain strict confidentiality in all matters relating to the office
• Make follow-ups on outstanding matters on behalf of the Legal Services department in the office.
• Ensure all office requests are handled and responded to within set timelines.
• Ensure availability of stationery within the department.

Meeting and Diary Management

• Arrange meetings on behalf of the Legal Services Department.
• Take minutes and distribute these in accordance to set governance standards. 
• Mantain follow-up plan on meeting resolutions and matters outstanding.
• Ensure confirmation of meetings and management of team diaries.
• Schedule appointments with internal and external stakeholders as and when required.

Document Control 

• Ensure that the filing system is always up-to-date and functional.
• Collate court rolls received from the Registrar for the responsible court divisions, update references and distribute to state attorneys
• Manage the retrieval of information at all times as requested in the office. 
• Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
• Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately. 
• Collate all the court directives and update on the court directives database
• Maintain status update and records of all high value foreign national records for re-insurance purposes and report regularly

Qualifications and Experience

• National Diploma in Business Administration/Law related qualification. 
• Relevant 2 years' experience in a business/law administration related environment.

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Key Performance Areas

Messenger Services

• Collect correspondence from respective government institution, verify against the list before collection and acknowledge the receipt. Deliver packages or messages on time.
• Handle packages and documents with care.
• Drive delivery truck to the destination.
• Reconcile packages at recipient’s location.
• Maintain communication with destination and point of departure.
• Obtain receipts or signatures for deliveries and documentation.
• Maintain records of daily visits in the logbook.
• Sort deliverable items in accordance to delivery route in order to ensure maximum efficiency.
• Confirm deliveries by checking into the office after each delivery.
• Deliver the documents to Document Services for them to distribute in line with the SOP.
• Plan efficient routes prior to setting out on a delivery mission. 

Administration

• Monitor the availability of messenger services for delivery of items to financial institutions, Government departments, clients, etc. at all times.
• Ensure that archiving of scanned files and documents is done in accordance with the National Archives Act as well the RAF’s RM strategies and objectives.
• Sort documents according to documents class and insert.
• Forward the transfer (Metro-file) and requests for inactive records to the Records Manager.
• Prepare and capture records to be transferred to the offsite storage, forward to Records Management and maintain a log of records sent off-site storage.
• Receive records file index spread sheet and keep track of all the updates for records stored off-site.
• Maintain an inventory of the department’s records, showing each record series title, file plan reference number, and retention period as listed on the Records Retention Schedule (RRS).
• Complete the final disposition log/ register that have been destroyed.
• Monitor that the postal service facility in the branch is operating effectively at all times.
• Efficient and timely document binding service. 
• Monitor and make sure that requests for copying or binding are executed efficiently and timeously. 

Transport & Operation

• Load and unload organization’s merchandize.
• Transport products, materials, and staff securely to areas where they are needed.
• Recognize electrical and mechanical faults and report to Facilities Manager. 

Vehicle, Machinery & Equipment Maintenance

• Perform daily pre trip and post trip vehicle inspection to ensure safety standards are adhered to.
• Ensure that the copying and binding machines are maintained in working order.

Reporting

• Report vehicle, machinery and equipment defects, accidents, traffic violations, damage to the vehicles or loss of equipment.
• Ensure vehicle is always in good condition.
• Provide logbooks in line with the Fleet Management Policy.
• Reporting of unexpected delays.
• Report on the maintenance of the franking machine in terms of technical maintenance and the loading of money.
• Report on major equipment faults requiring service provider attention immediately to supervisor. 

Process incoming / outgoing mail and mail batching

• Receive, register and stamp incoming and outgoing correspondence.
• Separate incoming documents and faxes and sort according to destination.
• Ensure files, correspondence and all other documentation is filed according to established policy and procedure.
• Prepare outgoing mail for posting, bulk mailing and bulk distributions.
• Record details of all registered mail and Docex Tracker mail.
• Declare monies received and capture in register.
• Prepare Check addresses and ensure Docex is sent to Docex, Normal and Registered mail to the Post Office. 

Qualification & Experience

• Matric or Grade 12 certificate.
• A valid code 10 (EC1/EC) driver’s license.
• Professional Driver’s Permit.
• At least 1 year’ experience in a driving/messenger services environment.