Active Jobs at The South African Weather Service (SAWS)

Key Performance Areas: 

• Safety, Health, Environment and Quality (SHEQ) 
• To develop, implement and monitor the SAWS SHEQ strategy and programmes in support of the SAWS strategic goals. 
• To ensure the SHEQ environment is governed by the required and relevant updated Policies and Procedures, aligned to market practice. Monitor, manage and report on compliance to the SHEQ Policies and Procedures. 
• Ensure the provision of healthy and safe working environments for SAWS Head Office as well as Regional Offices that are fit for purpose. 
• Ensure that the SAWS Health and Safety representatives are appointed and trained accordingly. 
• To ensure that the organisation complies with the ISO 9001 Standard and the Occupational Health and Safety Regulations. 
• Perform internal audits on the Total Quality Management systems to identify and correct areas of non-compliance. 
• To establish, implement and maintain a Records Management System and File Plan in compliance with the National Archiving Act (Act 43 of 1996 as amended) 
• Train employees on the Records Management Policies and the File Plan and monitor and report on compliance. 
• Implement and maintain a Knowledge Management System in SAWS, with easy access for all staff in accordance with the approved access rights.  

Facilities and Security Management 

• To provide, manage and maintain safe and secure office environments for SAWS Head Office as well as Regional Offices 
• To ensure the Facilities and Security Management environment is governed by the required and relevant updated Policies and Procedures, aligned to market practice. Monitor, manage and report on compliance to the Facilities and Security Management Policies and Procedures. 
• Oversee the maintenance and protection of the SAWS buildings and facilities/grounds in consultation with the relevant stakeholders at the Head Office as well as regional offices. 
• Ensure that the lease agreements are reviewed annually and where applicable, the Supply Chain Management process is followed in time to renew the leases or conclude new agreements. 
• Provide general maintenance and cleaning services to all SAWS offices, within budget and in compliance with the relevant lease agreements. 
• Constantly liaise with the regional managers to ensure all relevant service providers and landlords meet their contractual obligations. 

Fleet and travel 

• Oversee the management of the SAWS travel office, including fleet management. 
• To ensure the Travel Office is governed by the required and relevant updated Policies and Procedures, aligned to market practice. Monitor, manage and report on compliance to the Travel Management Policies and Procedures. 
• Provide cost efficient travelling management services to SAWS Employees through the management of Service Providers, in line with Service Level Agreements. 
• Ensure the SAWS fleet is used to support SAWS business activities through monitoring, education and training of employees. 
• Oversee the SAWS travel activities to ensure these comply with SAWS finance, risk management and OHS requirements. 

Risk, Governance and Compliance 

• Work with the Governance Risk and Compliance (GRC) department to identify risk control measures and ensure implementation of these across SAWS. 
• Ensure all the relevant statutory training is conducted as legally prescribed and that records are safely stored for audit purposes. 
• Coordinate all the mandated audits and make sure that the relevant SAWS employees cooperate with the auditors and submit all requested documents. 
• Ensure audit findings are addressed by implementing proper controls to avoid recurrence and repeat audit findings. 
• Ensure that all SAWS SHEQSF compliance certificates are up to date and safely stored. 
• Make sure that all management and statutory reports are drafted, approved, and submitted at the prescribed intervals. 

Stakeholder Management 

• Facilitate regular stakeholder engagements to determine their needs and levels of satisfaction with the services provided by the department. 
• Manage the service level agreements of the relevant service providers and address all issues raised by SAWS stakeholders. 
• Effectively lead and manage the SHEQSF team to ensure that they deliver on the department’s objectives within the allocated resources. 
• Ensure the training and development of the SHEQSF team. 

Required Minimum Education/Training: 

• Relevant Honours Degree (Business Management / Records Management / Health & Safety)
• Certificate in ISO 9001/OHS systems lead auditing. 
• Financial acumen will be an added advantage. 

Required Minimum Work Experience: 

• Minimum 7 years’ experience in SHEQ/Security and Facilities management, with at least 3 years on Senior Management level. 
• 5 years SHEQ systems auditing experience. 
• Experience in the project management for relocating office environments. 
• Knowledge of the PFMA and Treasury Regulations as it relates to procurement. 
• Stakeholder engagement and proven track record in ability to engage at all occupational levels. 
• Contract management. 

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Key Performance Areas: 

HCM Management and Leadership 

• Develop HCM and people strategies that provide the SAWS with a highly motivated talent pool that will not only deliver business growth today but also prepare the organisation for future needs. 
• Maintain and improve the Employee Value Proposition that will ensure a highly motivated and engaged workforce. 
• To develop a change and organisational design framework aligned to the SAWS’ strategy, to shape appropriate thinking, decisions making and sustainable organisational culture. 
• Keep abreast of the development in HCM practices, technology, and economic trends to ensure SAWS conforms regulations and develops appropriate people strategies that safeguard the sustainability of the organisation. 
• Prepare and manage the HCM budget 
• Perform HR Analytics and submit the requisite HCM reports that enable data-driven insights and inform HCM decisions and programmes. 

Talent Acquisition and Management 

• Development and implementation of the talent management strategy and plans, that ensure the attraction and retention of the right talent and capability to meet the future needs of the organisation and positioning SAWS’ as the employers of choice. 
• Manage the talent pipeline process in collaboration with the divisional leaders, ensuring the management and constant review of career ladders and succession plans 
• Lead the SAWS’ annual employee performance and talent discussions  

HCM Governance, Risk and Compliance 

• Responsible for the implementation of governance, risk, and compliance frameworks for the department, in line with the SAWS’ risk management framework. 
• Develop policies and procedures that ensure that SAWS complies with the following important legislations – LRA, BCEA, POPIA, BBB-EEA, EEA, SDA etc., effectively manage 
• WSP. ATR and the Employment Equity Report and Plans. 
• Ensure that the HCM policies and procedures are continuously updated, communicated and accessible to all SAWS’ employees. 
• Collaborate with divisional executives and senior managers to constantly monitor and review the organisational structure to ensure that it remains relevant and supports the efficient delivery of the SAWS’ objectives. 

Human Capital Management Systems 

• Collaborate with the ICT team to ensure the security vulnerability management of the HCM related systems. 
• Assist employees with their password set-ups 
• Ensure that the data on the HR system is valid, up-to-date, and reliable 
• Liaise with the SCM’s HR System providers to ensure that they develop/design fit-for-purpose reports for the HCM team. 
• Ensure system development and automation of processes to enable operational efficiency. 

Employee and Industrial Relations 

• Develop and implement strategies to ensure optimal employee engagement and effective resolution of disputes and conflict. 
• Regular engagement and collaboration with the organised labour for effective and harmonious employee relations 

People Management 

• Effectively lead and manage the department by maintaining a motivated team to deliver on the SAWS mandate within the allocated resources 
• Ensure that skills transfer and development within the department happens through formal training, mentoring, and coaching. 
• Promote a culture and practices that reflect the SAWS values.  

Required Minimum Education/Training: 

• Post-graduate Degree in Human Resources Management or equivalent (NQF Level 8) 
• Sound knowledge of the Labour Relations, Basic Conditions of Employment, Skills Development, Employment Equity, BBBEE, POPI and SAWS Acts and all other related prescripts. 
• Membership of the SA Board for People Practices (SABPP) is an added advantage 
• Intermediate proficiency on Microsoft packages like Excel and PowerPoint. 
• Certified SAGE Software user. 

Required Minimum Work Experience: 

• At least 10 years Human Capital Management experience, 3 of which must have been at senior management level 
• At least 3 years’ experience in Dispute Resolutions – both disciplinary and grievance management, including CCMA representation 
• Stakeholder engagement and proven track record in ability to engage at all occupational levels Public Sector experience would be an advantage.