Career Opportunities at International Flavors & Fragrances

Job Description

Job Summary

To provide administrative support to the Human Resources and Finance department in IFF Isando site through the functions of Payroll, Human Resources. The incumbent will provide support to the HR Departments.

Payroll, Leave And Employee Benefits

Key Responsibilities

• Collate all salary input documentation throughout the month.
• Be responsible for the management of all payroll activities including activities relating to tax compliance (SARS), leave as well as absenteeism management.
• Perform all duties relating to the management of employee benefits (medical aid, pension fund etc.)
• Recruitment & Selection
• Support Recruitment process activities including posting of ERs, job postings, scheduling interviews, conducting recruitment checks and liaising with applicants, to attract and retain best fit talent
• Review applications/resume; evaluate applicant skills and make recommendations regarding applicant's job fit.
• Prepare and maintain job documentation, and job evaluations.
• Perform all relevant recruitment checks as part of the recruitment process
• Conduct initial orientation of employees by providing and explaining orientation information to new employees
• Where required, interview job applicants;
• Employee Relations & Discipline
• Work with management to resolve employee relations and disciplinary issues.
• Coordinate the resolution of specific policy-related and procedural problems and inquiries.
• Perform specific research/investigation into operational issues, as requested.
• Identify, and work with managers to identify performance issues, including root cause.
• Time & Attendance
• Managing Access Control, as well as Time & Attendance by following the access and time management process in a timely manner to allow our employees to gain access to the site.
• Skills Development And HR Reporting
• Support all skills development activities by acting as the Skills Development Coordinator for the site - Ensure all administrative and reporting tasks to the SETA is done timeously and accurately
• Submission of all HR related reports to the relevant stakeholders/authorities (HR Report, EE report, WCA ROE, WSP & ATR etc.), and all other HR reports that may be required.
• HR Administration
• Provide advice, assistance and follow-up on company policies, procedures, and documentation
• Recommend, develop and maintain human resource databases, computer software systems, and manual filing systems.
• Act as a comprehensive administration support function to the HR Department for SAP, ad-hoc tasks and future organisational projects (including audits – Sedex, BBBEE etc.).
• Maintain good housekeeping at all times. Ensure that all filing for the departmental is up to date at all times and that the relevant HR database is up to date, accurate and complies with legislation
• Act as a first point of contact for all customers to the Human Resources department and provide HR support to the site as required.
• Recommend operating policy and procedural improvements.
• Other HR related duties as assigned
• Employee Exits
• Perform all activities relating to the employee exit process as may be prescribed and reviewed from time to time
• Management / Business Support
• Scheduling Management and Staff meetings for the site in consultation with the Country Manager and HR BP.
• Collating management meeting presentations in preparation for management meeting
• Taking minutes at management meeting and circulating to the management team in a timely manner

Required Skills

• Good working knowledge of HR legislation
• Previous payroll experience is essential
• Excellent interpersonal and customer-facing skills.
• Strong communication skills, both written and verbal
• Good administrative skills and must be highly organized
• The ability to work accurately, with attention to detail

Required Experience

Qualification & Experience Required

• Minimum Grade 12 / Matric
• Relevant post matriculation qualification is an advantage (HR, Payroll/Office Admin)
• At least 2 years combined experience relating to HR / Payroll administration.
• Experience working with EE/BBBEE as well as SETAs (WSP & ATR)
• Experience working with time and attendance
• Working knowledge of SAP and VIP systems
• Experience working in FMCG environment is advantageous

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Job Description

Manage and develop a business portfolio of relevant customers with the primary objective of generating a sustainable annual revenue increase, (specific CAGR with agreed target mix of organic business and new business), utilising both your knowledge of, and network within, the food and ingredients industry as well as your network of IFF colleagues and knowledge of IFF materials, capabilities, resources and technologies.

Scope

Responsible for all the activities related to growing profitable sales with a group of customers depending on the size of the customer or sales territory. Travel to all related countries to meet with customers on a regular basis.

Key Responsibilities

• To sustainably increase account portfolio revenue and manage profitability on assigned client account portfolio using the extensive and available IFF resources.
• To develop clear, agreed to business plans, focusing both on the development of new business opportunities, as well as ensuring current business is effectively maintained and serviced by IFF. Key expectations from sales management for the business plans include:
• To update and maintain respectively, your market knowledge of each key segment (i.e. Savoury, Beverage, SPO and Dairy) as well as knowledge and insight for strategic client account business i.e. future strategic directions e.g. African expansion, brand strategies, brand / total flavour potentials, annual capacities, annual volumes, competitors etc.
• Incorporate this knowledge into your business plans with focus on high value / high access opportunities that yield longer term new business value to IFF.
• Incorporating a clear personal strategy to develop and maintain excellent relevant relationships with key personnel at client level, so as to generate critical data/information - Purchasing / Technical Development / Marketing
• Influencing decisions - managing upwards within client account structures to ensure IFF has access to key decision makers.
• Effectively communicating to all relevant parties i.e. commercial management, C&A and operations, the agreed business plans. Too formally review and update plans on frequent basis (at minimum annually or as stipulated by sales manager).
• Ensuring that the key differentiators or USP’s from IFF, specifically IFF technologies, are applied in both reactive responses to client briefs as well as identification and application into pro-active business planning to help you achieve point b.
• Show clear thought, planning and execution incorporating appropriate delegation for the purpose of completing system required and routine administrative duties e.g. documentation, system updates and customer service function.
• Various weekly updates, discussion and sharing with sales manager and other relevant parties of visit reports, sales project activity updates (IFFMAN) and project debriefs.
• Monthly sales report submitted to sales manager with a review of client meeting activities, feedback on + $ 250k opportunities, completed pro-active initiatives, wins and losses, trends in the market that will impact your ability to meet sales targets and lastly competitor activity and movements.
• Updates of the IFF SFT ( sales forecasting tool) at appropriate times
• Most admin tasks are to be managed by delegation (bearing in mind that management hold the account managers ultimately responsible for delegated tasks) to your assigned CPD (assistant) however the following tasks are to be personally managed:
• Quotations (in line with IFF business practices e.g. MOQ, lead times) of material prices via IFFMAN.
• Value added service proposals with consequent discussion with commercial management
• IFF price adjustments: Annual data updates using IFF models and client discussions.
• Generate monthly expense reports

Required Skills

• Minimum 4 year undergraduate BSc or BTech Food Tech degree with minimum 7 years relevant experience.
• Demonstrable high level of strategic agility and problem solving skills
• Demonstrable communication and presentation skills
• Demonstrable ability to successfully close sales negotiations.
• Ability to contribute strategically to the growth and direction of the Company
• Strong open references.

Required Experience

Preferred 4 year BSc with additional degree level business qualifications e.g. BCom or MBL/MBA with 7 years relevant experience.

Experience - Commercial role, preferably business development with either a competitor, a related ingredient supplier, a relevant Food and Drink /Flavour / Fragrance related business.

Competencies

Job & Business Knowledge, Results Oriented, Customer Oriented, Business Acumen, Interpersonal & Communication Skills, Strategic Agility, Development of Subordinates, Delegation, Problem solving and Teamwork

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Job Description

Business Controller is responsible for the complete process of operational analysis, planning and budgeting as well as to act as a business partner to Operations and work with regional finance team to provide business performance analysis.

Performance Area;

• Analyze and report operations performance, set targets and support efficiency improvement initiatives.
• Monitor actual results and follow up with local operations management team.
• Handle yearly budget process.
• Provide monthly update of quarterly and full year forecasts as well as pro-active actions on variances.
• Prepare management reports, i.e. Profit & Loss Forecast, Manufacturing Highlights, Variance Analysis, Profit & Loss Actual comparison against Prior Year Budget.
• Advise on investment projects and financial sign-off.
• Manage and monitor inventory and material cost.
• Control and maintain product costing system.
• Review and control capital expenditure
• Improve net working capital efficiency
• Sign off on the accuracy and completeness of the monthly P/L statement together with the Financial Controller.
• Handle various ad hoc projects

Required Skills

• Degree in Accounting/ACCA
• Knowledge and experience in SAP system
• Familiar with local tax laws.
• Knowledge of US GAAP and IFRS
• Good analytical skill
• Good team player

Required Experience

• Minimum 5 years’ experience in a manufacturing company
• Proven track record of successful Experience of financial planning, and analysis is preferred