Career Opportunities at National Lotteries Commission

REQUIRED QUALIFICATIONS 

• Honours Degree or Post Grad Diploma in Supply Chain Management, Financial Management, Business Management or related field with extensive knowledge in public sector procurement 
• MCIPS registration is an added advantage. 

REQUIRED WORK EXPERIENCE 

• 10 years’ relevant work experience in Supply Chain Management 
• 3 years’ senior managerial experience 
• 5 years’ managerial experience 
• Proven track record of overseeing supply chain sourcing, negotiation, contracting, purchasing, supply chain management, inventory management and supplier payment processing at corporate level 

KEY DELIVERABLES 

Strategic Management 

• Lead the development, management, and execution of the NLC Supply Chain Management strategy and provide input into the overall strategy, policy and decision-making direction of the organisation. 
• Ensure the alignment of the Supply Chain Management strategy with the requirements of all Supply Chain Management sub-divisions, through the development and execution of strategic work plans. 
• Set and drive comprehensive goals and objectives for performance to support NLC’s strategy and objectives. 
• Ensure the effective management of the entire extended Supply Chain Management value chain (both internal and external) in line with NLC overall strategy. 
• Lead and ensure the establishment, maintenance and improvement of Standard Operating Procedures, policies, and guidelines relating to Supply Chain Management in consultation with the CFO and other Executive members. 
• Develop a Centre of Excellence to balance technical know-how with customer/stakeholder requirements. 
• Ensure productivity is measured effectively against set objectives. 
• Ensure that Supply Chain Management achieves set objectives and that corrective actions are taken where the operational objectives are not achieved. 
• Develop and execute Supply Chain Management strategies (to secure total cost of ownership reductions). 
• Develop and execute strategies to ensure supplier and enterprise development in line with relevant legislation 

Operational Management 

• Develop and execute the Supply Chain Management Operational Plan to meet capacity and requirements in line with the overall plans. 
• Convert divisional operational plans into business activities and targets to attain growth targets. 
• Manage the operating model within sphere of control and ensure the continuous improvement thereof so as to ensure business improvement 
• Ensure that the business unit objectives are met through effective performance management and measurement 
• Provide subject matter expertise to the organisation regarding Supply Chain Management protocols and processes. 
• Organise and manage Supply Chain Management in terms of resources maximize productivity and customer satisfaction. 
• Ensure clear alignment between the actions and goals of the Supply Chain Management team and business units. 
• Communicate team progress and goal achievement to EXCO. 
• Continuously assess areas for internal improvement and develop plans for implementation. 
• Develop annual Integrated Demand Plans and report to the relevant authorities. 
• Communicate overall Supply Chain Management trends / results for the various commodities / categories to the Business Unit Managers. 
• Provide strategic reporting to EXCO and other relevant committees to enable strategic decision-making 
• Oversee the travel management company 
• Develop and implement an effective and efficient system of contracts management. 
• Review and authorise contractual arrangements with suppliers in accordance with the NLC Delegation of Authority 
• Engage with the business to improve the scoping of requirements, understand the business needs and manage the expectation and turnaround times. 
• Track and deliver the overall forecasted versus actual savings across the category spend range with the assistance of the category specialists. 
• Track and report non-compliance and deviations 
• Oversee and drive that the logistics strategic management framework​​​​​​

Risk and Compliance Management 

• Ensure the mitigation of Supply Chain Management’s risk profile through the application of fraud controls and risk prevention principles and implementing of sound governance and compliance processes and tools to identify and manage risks. 
• Responsible for the coordination and maintenance of quality risk management in line with regulatory requirements. 
• Monitor changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements. 
• Support and provide evidence to all internal and external audit requirements. 
• Oversee the maintenance and enforcement of related service level agreements to minimise business risk and ensure business continuity. 
• Ensure adherence in the team to all relevant laws, policies and Standard Operating Procedures throughout the organisation. 
• Achieve BBBEE Supply Chain Management objectives as set by the organisation and regulations. 
• Ensure compliance with National legislation (e.g. PFMA, PPPFA, National Treasury, etc.) and NLC specific policies and procedures (including the Code of Ethics). 

Financial Management 

• Lead the overall financial performance and improvement of efficiency in service delivery within Supply Chain Management. 
• Develop and manage financial planning, forecasting and budgeting that will be used to initiate, drive and implement all Supply Chain Management and related initiatives in line with the business strategy. 
• Provide input in the planning and compilation of Supply Chain Management’s annual budget aligned to the operational and strategic delivery plans to support the implementation of set objectives. 
• Ensure the effective implementation, management, monitoring of the budget, and mitigate and report on any variances. 
• Ensure the deployment of proper financial controls to manage the budget. 

People Management 

• Manage and lead Supply Chain Management by providing clarity of vision; prioritising resources; facilitating alignment of the team; setting high expectations; inspiring commitment; encouraging mutual support; and enabling development opportunities. 
• Proactively manage all direct reports to ensure that the strategic objectives for Supply Chain Management is met.
• Maintain excellent human capital performance within Supply Chain Management through various people management practices such as employee engagement, empowerment, skills development, attraction and retention of key talent, succession planning, etc. 
• Ensure that all people within scope of control are properly trained and developed including mentorship and coaching of employees. 
• Maintain an environment where employees respect and adhere to company standards of integrity and ethics by integrating these values into all processes, procedures and practices. 
• Contribute to diversity management and change management initiatives. 
• Implement a learning culture within scope of control. 
• Develop and execute cluster technical and leadership skills development strategies in collaboration with Human Capital 
• Become the change agent for all Supply Chain Management-wide projects and programmes 

Stakeholder Management 

• Identify and mitigate internal systems and procedural barriers to enhance excellent customer service. 
• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation 
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene, chair and attend meetings and present findings and business cases to relevant stakeholders when required. 
• Provide technical support on projects when required. 
• Actively liaise and build relationships with NLC clients and service providers to ensure that the service standards are met appropriately. 
• Effectively management customer complaint through timeous resolution and/or escalation as required. 
• Align Supply Chain Management activities across divisions to ensure engagements are well coordinated. 
• Analyze queries and develop mechanisms to proactively resolve common issues and share lessons learned across NLC. 
• Ensure the documentation of all stakeholder engagements to ensure continuity for future engagements. 

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REQUIRED QUALIFICATIONS 

• Bachelor’s degree in accounting, Finance or Economics or equivalent 
• CA (SA) or CIMA / ACCA Registration 

REQUIRED WORK EXPERIENCE: 

• 5 years in related experience within management accounting environment 
• Knowledge and experience of accounting systems and standards in line with the GRAP, PFMA Treasury and related regulation / Acts. 
• Experience within the public sector finance is an added advantage. 

KEY RESPONSIBILITIES: 

• Prepare value-adding strategic financial reports as required by management, EXCO, the Department of Trade and Industry, Board, National Treasury and specialized strategic projects. 
• Preparation of Annual Financial Statements 
• Analyse, investigate and reallocate various income and expense account transactions, as required. 
• Draw reports from the relevant system for the preparation of financial statements such as income statements and capital expenditure, other related reports and statutory reports. 
• Analyze financial performance data and contribute to monthly and quarterly business planning and forecasting. 
• Monitor and report on financial performance against targets and propose corrective action. 
• Provide financial input in various strategic projects when involved and as requested. 
• Perform ad hoc financial strategy activities as and when required by management 
• Ensure that monthly financial reports are accurate by reviewing the general ledger and correcting the accounting of transactions to ensure that all the assertions have been correctly considered. 
• Implement the agreed Financial Strategy Function 
• Develop and maintain automated reports where relevant to support business optimisation.
• Perform trend and variance analyses on key revenue and expenditure items. 
• Coordinate and facilitate the preparation of the annual budget and quarterly forecast submissions for divisions. 
• Coordinate and facilitate the preparation of National Treasury budget submissions and responding to queries. 
• Engage with management of the various divisions and business units to initiate the budget process and review budgets for submission to the relevant superiors. 
• Engage with the Executive team on budget submission and gain approval for budget allocations. 
• Provide consistent feedback to business on the progress of the CAPEX and OPEX process 
• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation. 
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present relevant information to stakeholders when required. 
• Ensure efficient communication to all relevant stakeholders. 
• Ensure the provision of excellent customer service. 
• Resolve queries and problems within span of control and within agreed time frames. 
• Follow up on unresolved queries and complaints where required. 

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REQUIRED QUALIFICATIONS 

• B Com Accounting/Finance/Internal Audit 

REQUIRED EXPIRIENCE 

• Completed SAICA articles 
• Advanced Microsoft Excel skills are required 

KEY RESPONSIBILITIES 

• Test all grants to ensure compliance to the Act; grant policy and agreements and other supporting checklists. 
• Review and preparation of weekly grant expenses, grant liabilities and contingent liabilities reports and report discrepancies to the Supervisors 
• Reconciliations of grant expenses, grant liabilities and contingent liabilities for the periods under review 
• Reconciliations of grants allocated between Pastel Sage and Fusion for the periods under review on a monthly and weekly basis. 
• Review and reconcile beneficiary payments for accuracy 
• Reconcile age analysis of beneficiaries to the relevant GL control account 
• Reconcile age analysis of contingent liabilities and report discrepancies for the period under review 
• Identify beneficiary accounts that are long overdue and clear them 
• Propose journals for adjustments of discrepancies 
• Identify grantees that were awarded grants without relevant mandatory documents and compile a consolidated report to the Supervisors. 
• Identify and document the non-compliant beneficiaries that were paid and record the financial year that the payments were made. 
• Prepare the reports of the reviewed grant liabilities, grant expenses and contingent liabilities for the periods under review. 
• Ensuring compliance with the PFMA, Treasury Regulations, Lotteries Act, applicable reporting framework, organisational policies, and procedures 

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REQUIRED QUALIFICATIONS 

• Chartered Accountant (SA) 

REQUIRED EXPIRIENCE 

• Two years post articles experience within the Finance/Auditing (external or internal audit) environment 
• Proficiency in Sage and Oracle Fusion will be an added advantage 
• Advanced Microsoft Excel skills are required

KEY RESPONSIBILITIES 

• Compliance Review and Reporting 
• Management of Team analysing grants 
• Test all grants to ensure compliance to the Lotteries Act, grant policy and agreements and other supporting checklists. 
• Review and preparation of grant expenses, grant liabilities and contingent liabilities reports and report discrepancies to Management on weekly basis 
• Reconciliations of grant expenses, grant liabilities and contingent liabilities for the periods under review. Reports should be compiled weekly and discussed with Management. 
• Reconciliations of grants allocated between Pastel Sage and Fusion for the periods under review. 
• Review and reconcile beneficiary payments for accuracy. 
• Review and reconcile age analysis of beneficiaries to the relevant GL control account 
• Review and reconcile age analysis of contingent liabilities and report discrepancies for the period under review 
• Identify beneficiary accounts that are long overdue and clear them 
• Reviewed the proposed journals for adjustments of discrepancies identified 
• Review a list of identified grantees that were awarded grants without relevant mandatory documents and compile a consolidated report to management. 
• Highlight the non-compliant beneficiaries that were paid and record the financial year that the payments were made. 
• Consolidate and review grant liabilities, grant expenses and contingent liabilities schedule for the periods under review. 
• Ensuring compliance with the PFMA, Treasury Regulations, Lotteries Act, applicable reporting framework, organisational policies, and procedures