Career Opportunities at Sol Plaatje University

Minimum requirements 

• Relevant postgraduate Degree/Postgraduate Diploma (NQF 8).
• At least six years relevant experience within a higher education environment of which at least two years must be in a supervisory capacity. 

Duties and responsibilities

Responsibility for and/or coordination of the effective and efficient academic administration processes within the faculty, which could include inter alia:

• Student enquiries.
• Applications, selection and admissions.
• Registration and student records.
• Examinations/assessments.
• Graduation.
• Responsible for the supervision, training and appraisal of subordinates.
• Responsible for other faculty specific administrative matters, which include inter alia:
• Application and administration of the regulations governing the qualifications / programmes that fall under the faculty.
• Financial administration and budget control within the Faculty Office.
• Quality of data on the student information system.
• Link between faculty and central administration.
• Reporting and management information.
• Health and safety.
• Timetable planning and coordination.
• Marketing information, including faculty prospectus.
• Human resources/subordinates.
• Secretariat support to faculty committees.
• Maintenance of the academic structure.

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Minimum requirements 

• Relevant postgraduate Degree/Postgraduate Diploma (NQF 8).
• At least six years relevant experience within a higher education environment of which at least two years must be in a supervisory capacity. 

Duties and responsibilities

Responsibility for and/or coordination of the effective and efficient academic administration processes within the faculty, which could include inter alia:

• Student enquiries.
• Applications, selection and admissions.
• Registration and student records.
• Examinations/assessments.
• Graduation.
• Responsible for the supervision, training and appraisal of subordinates.
• Responsible for other faculty specific administrative matters, which include inter alia:
• Application and administration of the regulations governing the qualifications / programmes that fall under the faculty.
• Financial administration and budget control within the Faculty Office.
• Quality of data on the student information system.
• Link between faculty and central administration.
• Reporting and management information.
• Health and safety.
• Timetable planning and coordination.
• Marketing information, including faculty prospectus.
• Human resources/subordinates.
• Secretariat support to faculty committees.
• Maintenance of the academic structure.

go to method of application »

Minimum Requirements

• Relevant Diploma/Degree/ NQF level 7
• 3 to 4 years related experience.
• Computer literate (MS Word)

Duties and responsibilities

General and Office Administration.

• Correspondence Handling.
• Typing.
• Meeting Administration.
• General Administration.
• Database Administration.
• Telephone Coverage.

Diary Management

• Manage diary of the Director/ Head of Department/Section.
• Set up meetings and venues via the electronic diary.

Front Office Assistance

• Assist at the front office / reception as required.
• Manage front office calls as required.

Purchase Orders and Procurement

• Processing and monitoring purchases.
• Ordering stationary.
• Maintaining stock required for the Department.
• Implement and maintain a relevant document management system in relation to the procurement function.
• Receive purchase order requests from relevant parties.
• Ensure that all PO requests are signed off by the designated signatories and obtain approval.
• Matching up of PO request and original PO from ITS.
• Communicate with all vendors regarding outstanding deliveries and payment procedure.
• Clearing unpaid PO’s monthly.     

Financial Administration

• Maintain and reconcile vendor accounts.
• Liaise with creditors regarding queries.
• Follow up on invoices for payment.
• Submit purchase orders for payment to the required office.

Client/Student Liaison

• Co-ordinate liaison between schools/departments/sections.
• Respond to student/staff/visitor queries.

Monitoring, Evaluation and Reporting

• Monitoring and updating the asset register.
• Monitor, maintain and order office consumables.
• Monitor the level of tidiness of meeting rooms, notice boards, etc.
• Monitor the Maintenance Department and Cleaners to keep areas tidy.