Jobs at COFCO International

Summary of Job (KPA/KRA):

• Processing of all product purchase invoices on Trading 1
• Processing of all spot sales invoices and sending to clients.
• Requesting of statements for loading respective payments
• Checking that contract price and terms match invoices received or to be sent
• Loading payments on Payment Gateway with all needed documents
• Downloading or requesting silo movement from all Co-ops daily and sending to Agents and internal teams for allocation of contracts
• Capturing all received loads as allocated by Agents on Trading 1

Duties of Job:

• Follow up on active and pending queries.
• Follow up on outstanding invoices of open contracts.
• Ensure payments are made as per contract terms
• Avoiding interest charges due to late payments
• Checking open contracts on T1 to ensure contracts are not executed without invoices
• Ensure credit notes are approved by management & correspondence is saved.
• Checking statutory and company requirements for payments loaded
• Ensure clients receive invoices timeously and payments are received as per contracts terms.
• Implement measures preventing payments from rolling
• Work closely with Execution Team to have a quicker turn around regarding queries and solving discrepancies on invoices received
• Work closely with Inventory Team to ensure stock paid is received and stock sold is transferred after payment has been received.
• Ensure correct processing of invoices & additional costs
• Provide feedback in Operations Meeting for any open contracts which are
• Ensure silo deliveries are imported on T1 as soon as agents have allocated to contracts
• Ensure all intakes are captured on Trading 1 before month end.

Projects:

• Create excel workbook for record keeping of Co-ops silo intakes of agents by

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Key Areas of responsibilities

• Daily processing of purchase and sales contracts.
• Contract management (also receiving contract back from client)
• Managing open contracts.
• Updating pricing sheets for clients.
• Processing of Safex deliveries and assignments.
• Handling of queries sent to Contract-Desk.

Minimum professional qualifications and experience

• National Senior Certificate (Grade 12) with Mathematics Literacy and Accountancy as subjects.
• Minimum 3 years’ similar working experience .
• Agricultural experience would be beneficial.
• related tertiaty qualification advantage
• Fluent in English and afrikaans 
• Intermediate Excel proficiency.
• Experience using an ERP system.
• Exposure to the Grains Industry.

Essential skills

•  Fundamentals understanding of market terminals and trading environments.
•  Critical thinker with emotional resilience to overcome obstacles.
•  Excellent communication skills (written, and verbal) in Afrikaans and English.
•  Excellent attention to detail and high a degree of accuracy.
•  Team player who can work independently.
•  Ability to work well in a fast-paced  environment with multi-tasking skills.
•  The ability to be proactive and work under pressure.
•  Competency in Microsoft applications and web-based applications.
•  Aptitude for continuous system enhancements and automation.
•  Positive attitude and taking accoutability 
•    Attention to detail , problem solving

General

• Office based in Techno Park, Stellenbosch.
• Reports to the Administration Manager.
• Work model - Monday to Friday with ad hoc flexibility working from home.
• Seasonal activities / harvest runs from April to August.
• December is financial year end.