Contract Jobs at CapeNature

RESPONSIBILITIES:

• Assist with updating and consolidation of vehicles & ensure condition assessments are regularly performed
• Facilitates vehicle allocations for Head Office and update the Landscape one as they come
• Assist in Consolidation for capturing of odometer readings and reconcile invoices for payment
• Assist with verification of Assets when requested
• Assist in capturing the losses and follow up with outstanding documents and requests
• Assist with updating and consolidation of vehicles & ensure condition assessments are regularly performed
• Perform other administration duties as required by the assigned Transport Officer.
• Facilitates vehicle allocations for Head Office and update the Landscape list as they come
• Assist in monitoring of reporting and submission of necessary information and documents.

REQUIREMENTS 

• At least a Grade 12 (Matric)
• Positive mindset and a can-do attitude
• Flexible in relation to changing priorities and deadlines
• Calm under pressure
• Excellent knowledge of MS Office (E-mail, Word, Excel, PowerPoint, etc.)
• Sound administrative, financial and communication skills
• Excellent interpersonal; writing; and presentation skills.
• Ability to speak two of the Western Cape official languages.
• Ability to work both alone and as part of a team.
• Willingness to learn & travel.
• Possession of a valid code 8 driver’s license

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RESPONSIBILITIES:

Customer Service

• Greet and welcome guests as soon as they arrive at the office.
• Provide and promote an efficient and friendly customer service.
• Welcoming on-site guests, determine nature of business, and announce guest to appropriate personnel.
• Assisting with walk in clients
• Direct visitors to the appropriate person and office
• Provide basic and accurate information in-person and via phone/email.

 Admin and Clerical Support

• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Manage Head Office boardrooms and scheduling
• Update calendars and schedule meetings as required
• Manage the reception area and ensuring it is neat and tidy
• Arrange travel and accommodation as required
• Records/Registry assistance as required
• Assist Administration of infrastructure, assets and inventory
• Assist with procurement administration and handling of enquiries

Switchboard / Telephone duties

• Managing the main switchboard, answering, and transferring of telephone calls
• Taking and delivering messages or transferring calls to voicemail when appropriate personnel are unavailable

REQUIREMENTS 

• Grade 12
• No criminal record
• Ability to write and communicate in any two of the Western Cape official languages
• At least 1 year Receptionist/ Front Office experience/Customer Service experience

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RESPONSIBILITIES

• Assist with procurement duties for the Learning & Awareness Component
• Assist with the development of projects, programmes and resources for education, awareness and capacity building programmes
• Assist with the planning, coordination and facilitation of events in and for the entity (biodiversity calendar days, Cubs Club event, campaigns etc.)
• Contribute to planning and coordinate meetings/forums and training events
• Support the implementation of assessments including data capture and coordination
• Effect the administration of the learning and awareness component (transportation, accommodation, assets – resources, photographs etc.)
• Maintain effective communication with relevant internal and external stakeholders (act as a point of contact and manage the components generic email account)

 REQUIREMENTS

• Degree or Diploma in Public Relations Management, Communications, Education, Administration or Nature Conservation
• Ability to write and communicate in English and at least one of the other two of the Western Cape official languages (Afrikaans or isiXhosa)
• Ability to work both alone and as part of a team
• Computer literacy with a solid knowledge of Word, Excel, Power Point and platforms such as MS Teams
• Possession of a valid South African ID document and drivers' license, including proven recent driving experience (at least one year driving daily, no longer than 3 months ago)
• Strong administrative, organizing and coordination skills
• At least 1 years’ experience in the field of communication, stakeholder engagement, administration or education

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RESPONSIBILITIES

• Assist in facilitating on monitoring requests on Finance service desk
• Assist with requests for information for all audits
• Assist with the timeous submission of reports to both internal and external stakeholders
• Assist with the daily ICT health checks
• Assist in collating committee meeting information
• Ensuring all registers are kept up to date
• Creation of purchase requisitions
• Attend to queries from internal stakeholders
• Monitor and flag tasks due using a Project Management tool (Asana)
• Completion of reconciliations as needed
• Additional adhoc ICT, Finance and administrative tasks
• Arranging meetings and keeping minutes of meetings
• Assist the finance transactions and reporting teams as needed

REQUIREMENTS

• At least a Grade 12 (Matric)
• Positive approach and a can-do mindset
• Excellent knowledge of MS Office (E-mail, Word, Excel, PowerPoint, etc.)
• Sound administrative, financial and communication skills
• Excellent interpersonal; writing; and presentation skills.
• Ability to speak two of the Western Cape official languages.
• Ability to work both alone and as part of a team.
• Willingness to learn & travel.
• Possession of a valid code 8 driver’s license