Current Job Vacancies at Affirmative Portfolios

About the Job

Overview:

• Responsible for the daily administration of factory operations and control of tools.

Qualifications and Experience needed:

• Grade 12 /Matric (Essential)
• Computer literate in MS Office (Word, Excel and Outlook)
• Excellent communication
• Basic knowledge of tools (Essential)

Responsibilities:

Administration

• Processing of purchase requisitions and quotations
• Maintain various systems relating to departmental processes eg: Billing of all stock from Factory to be monitored & compare billings to profits.
• General filing of requisitions, quotes
• Receiving of job cards & signing of register and placing in holding shelf for processing during production planning
• Liaise with Sales and Engineering on outstanding jobs
• Assisting QC department in report writing and general admin
  • Quality reports, QCP’s. SOP’s
• Assist with Production planning daily – Daily updating of Job List Live
• Updating via email departments of planned delivery dates / updated delivery dates
• Updating Repairs Job List Live
• Assist with communication of repairs to customers – 3 months holding policy & scrapping of products
• Printing & Filing of Accumulator Certificates
• Logging of Information, Printing & Filing of Pump Test Certificates
• Updating & Printing of Testing Certificates from Test Bay

Issuing of tools

• Tooling Control – Safeguarding of all tools by means of standard access control.
• Issue tools as per request from workshop staff.
• Follow up on tools issued
• Using of CARDEX System for tooling issued
• Conduct monthly stock takes
• Filling in of purchase requisitions for buying purposes
• Follow up on buyouts on locally purchased tools
• Responsible for the general housekeeping

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About the Job

• We are looking for an experienced Purchasing Clerk for our client, a National chemical hygiene cleaning manufacturer and distributor. The successful applicant will have relevant Industry background (Chemical Manufacturing or similar) and be responsible for the accurate procurement, purchasing and control of raw materials, products and supplies.

Minimum Requirements:

• Grade 12 / NQF equivalent
• Tertiary Qualification in Procurement/Purchasing or similar
• Minimum 3 – 5 years relevant experience
• Must have working Industry experience (chemical manufacturing environment or similar industry)
• Computer literate / knowledge of Navision / Syspro / Accpac and or other related ERP or MRP systems, is essential
• Excellent understanding of MS Office / and advance skills in Excel

Key Responsibilities:

Planning:

• Continuously analyse production needs and plan procurement of materials accordingly
• Prepare purchasing worksheets accordingly
• Analysing buy out report and items required per depot, place orders and manage stock accordingly
• Ensure buy-outs safety stock is updated monthly

Procurement:

• Ensure sufficient procurement of raw material, packaging and labelling to meet production needs
• Continuously evaluate quality of suppliers and raw materials
• Regular liaison with suppliers, building and maintaining relationship
• price negotiations and supplier evaluations throughout the year
• Ordering of all buyout items
• Quarterly analysis of imported perfume requirements, and procuring stock accordingly
• Oxone must be ordered quarterly or when required. (Ensure sufficient stock before next shipment arrives.)
• Attend to and resolve queries with suppliers on outstanding documentation, price queries, stock shortages etc.
• Procuring, managing and controlling of all PPE clothing
• Sourcing of new packaging and raw materials as and when required

Administration:

• Booking in all stock items that get delivered into the depots
• Responsible for tracking of raw material totals by vendor / supplier
• Responsible for tracking the quality of raw materials by load, vendor and ship form
• Following up on outstanding orders
• Updating prices once a month
• All buy out items correctly allocated and delivered to various depots
• SLA’s must be updated and renewed every 3 years.
• Ensure all documents for imported products and shipping agents requirements to clearing of containers is in order and correct
• Updating the buyout prices list and send it through to Sales for updating monthly
• Controlling of PPE
• Capturing of STN’s for stock transfers between the various entities
• Update spreadsheet for the movement on the top raw materials on a monthly basis
• Follow up on payments for suppliers on COD accounts
• Maintain accurate filing systems
• Manage and control the issue of monthly staff packs