Purchaching Clerk at Affirmative Portfolios

About the Job

• We are looking for an experienced Purchasing Clerk for our client, a National chemical hygiene cleaning manufacturer and distributor. The successful applicant will have relevant Industry background (Chemical Manufacturing or similar) and be responsible for the accurate procurement, purchasing and control of raw materials, products and supplies.

Minimum Requirements:

• Grade 12 / NQF equivalent
• Tertiary Qualification in Procurement/Purchasing or similar
• Minimum 3 – 5 years relevant experience
• Must have working Industry experience (chemical manufacturing environment or similar industry)
• Computer literate / knowledge of Navision / Syspro / Accpac and or other related ERP or MRP systems, is essential
• Excellent understanding of MS Office / and advance skills in Excel

Key Responsibilities:

Planning:

• Continuously analyse production needs and plan procurement of materials accordingly
• Prepare purchasing worksheets accordingly
• Analysing buy out report and items required per depot, place orders and manage stock accordingly
• Ensure buy-outs safety stock is updated monthly

Procurement:

• Ensure sufficient procurement of raw material, packaging and labelling to meet production needs
• Continuously evaluate quality of suppliers and raw materials
• Regular liaison with suppliers, building and maintaining relationship
• price negotiations and supplier evaluations throughout the year
• Ordering of all buyout items
• Quarterly analysis of imported perfume requirements, and procuring stock accordingly
• Oxone must be ordered quarterly or when required. (Ensure sufficient stock before next shipment arrives.)
• Attend to and resolve queries with suppliers on outstanding documentation, price queries, stock shortages etc.
• Procuring, managing and controlling of all PPE clothing
• Sourcing of new packaging and raw materials as and when required

Administration:

• Booking in all stock items that get delivered into the depots
• Responsible for tracking of raw material totals by vendor / supplier
• Responsible for tracking the quality of raw materials by load, vendor and ship form
• Following up on outstanding orders
• Updating prices once a month
• All buy out items correctly allocated and delivered to various depots
• SLA’s must be updated and renewed every 3 years.
• Ensure all documents for imported products and shipping agents requirements to clearing of containers is in order and correct
• Updating the buyout prices list and send it through to Sales for updating monthly
• Controlling of PPE
• Capturing of STN’s for stock transfers between the various entities
• Update spreadsheet for the movement on the top raw materials on a monthly basis
• Follow up on payments for suppliers on COD accounts
• Maintain accurate filing systems
• Manage and control the issue of monthly staff packs