Factory Administrator at Affirmative Portfolios

About the Job

Overview:

• Responsible for the daily administration of factory operations and control of tools.

Qualifications and Experience needed:

• Grade 12 /Matric (Essential)
• Computer literate in MS Office (Word, Excel and Outlook)
• Excellent communication
• Basic knowledge of tools (Essential)

Responsibilities:

Administration

• Processing of purchase requisitions and quotations
• Maintain various systems relating to departmental processes eg: Billing of all stock from Factory to be monitored & compare billings to profits.
• General filing of requisitions, quotes
• Receiving of job cards & signing of register and placing in holding shelf for processing during production planning
• Liaise with Sales and Engineering on outstanding jobs
• Assisting QC department in report writing and general admin
  • Quality reports, QCP’s. SOP’s
• Assist with Production planning daily – Daily updating of Job List Live
• Updating via email departments of planned delivery dates / updated delivery dates
• Updating Repairs Job List Live
• Assist with communication of repairs to customers – 3 months holding policy & scrapping of products
• Printing & Filing of Accumulator Certificates
• Logging of Information, Printing & Filing of Pump Test Certificates
• Updating & Printing of Testing Certificates from Test Bay

Issuing of tools

• Tooling Control – Safeguarding of all tools by means of standard access control.
• Issue tools as per request from workshop staff.
• Follow up on tools issued
• Using of CARDEX System for tooling issued
• Conduct monthly stock takes
• Filling in of purchase requisitions for buying purposes
• Follow up on buyouts on locally purchased tools
• Responsible for the general housekeeping