Current Jobs at ATNS

Job description

• Knowledge Management Administration and Support - Schedule and coordinate meetings and appointments. Prepare agendas and take minutes during meetings. Take minutes at meetings when required and transcribe minutes. Coordinate and liaise with the travel office regarding all Knowledge Management team travel. Keep accurate records of travel expenses for the department and update the spreadsheet in respect of all travel, i.e. flights, accommodation, and car hire. Assist in safeguarding the integrity and confidentiality of files and information. Order, distribute, and control stationary as per the policy. Assist with the onboarding of new employees, ensuring they have the necessary resources, information, and tools of trade. Administer the Knowledge Management SharePoint and all other repositories (content, documents, and records) to ensure easy access, and retrievability. Assist with conducting regular Knowledge Management system audits to ensure optimal performance and compliance. Maintain and update Knowledge Management policies and procedures. . Proficient in the implementation of ISO procedures as per the Quality Manual. Follow up on outstanding CIRs for the department. Assist with the content and knowledge of lifecycle processes, including creation, storage, retrieval, and disposal of documents. Administer the Authorized Users Database, KM key contacts, and stakeholders databases. Coordinate stationery requests from the offsite storage and the stations including ATA and Bruma. Coordinate and assist in the implementation of ad-hoc small projects as required. Ordering catering and refreshments for project-related activities and raising requisitions, booking meeting rooms and venues for project-related activities. Arrange strategy workshops for the team, as well as farewell gatherings and other activities/events. Ensure that ISO training is attended by all in Knowledge Management and that everyone is certificated accordingly, also for audit purposes
• Processing of Financial Documentation - Assist with Knowledge Management budgeting procedures. Administer purchase orders, payments, and service providers' invoices. Process invoices, receipts, and other financial documentation. Administer the Knowledge Management subscriptions, databases, and memberships by keeping up-to-date records of payments and renewals
• Communication - Assist with all inquiries and requests for information from both internal and external parties. Coordinate communication to all employees with the Corporate Communications department. Assist with the coordination of the Brown Bag sessions, training, and awareness including the Knowledge Week (Library Week) to create awareness around the importance of knowledge sharing. Maintain sound relationships with key Knowledge Management stakeholders

Minimum requirements

• At least two years’ proven experience as an administrator, administrative assistant, or related role
• Experience in Library Systems is an advantage
• Certificate in Business Administration or related qualification

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Job description

• Alignment of remuneration to business requirements:  Contribute to the development and implementation of a remuneration and benefits strategy that will support the attraction and retention of required talent both currently and in the future.  Participate in the development and implementation of fit for purpose remuneration and benefits policies, processes and practices in line with organisational needs while ensuring compliance to relevant legislation. Conduct regular market analysis and benchmarking to ensure ATNS’s remuneration practices are competitive and align with evolving industry standards, while considering financial sustainability. Monitor and ensure alignment of both fixed and variable reward elements with business and HC requirements. Work closely with finance and budgeting teams to understand ATNS’s financial constraints and budgetary allocations for remuneration and contribute to developing compensation strategies that align with ATNS’s financial health and long-term goals.
•  Performance Management:  Ensure cascading of organisational objectives and KPIs in performance of all staff. Guide and assist employees and managers to complete performance contracts. Compile statistical reports on performance contracting and reviews.
• Management of Remuneration and Benefits: Review remuneration policies and pay structures and benchmark against other SOEs and/or comparable industries to ensure equitable and competitive employee compensation on an ongoing basis. Conduct salary and benefits surveys to determine the competitiveness of ATNS remuneration practices. Work with Finance and Legal to ensure accurate reporting and compliance with tax laws. Prepare and communicate information to employees about benefit programs, procedures, changes, and legislative requirements. Research and recommend solutions to specific proposals/issues for submission to the Head of Rem & Benefits. Review general HC communication to provide inputs/ feedback from a remuneration perspective. Research and provide insights on remuneration trends, barriers, risks and opportunities that may impact the business. Guide and advise HC team members on remuneration practices and salary administration. Implement a continuous feedback loop with regular pulse surveys to monitor employee satisfaction and engagement, ensuring that remuneration practices are responsive to employee needs and market conditions. Promote adherence to professional standards and regulatory requirements and facilitate continuous improvement in processes and activities. Participate in the development and administration of the annual budget for the department; review invoices and resolve budget deviations in accordance with Finance processes. Adopt digitalisation and automation of processes as far as possible to improve efficiency, speed and accuracy of service delivery, for example automation of the calculation of the various elements of the payment package.
• Creation of a high performing organisation through effective reward practices:  Develop and implement appropriate incentive schemes In collaboration with relevant key stakeholders in the organisation which include line management and the Head of Rem & Benefits. Review the company's benefits programs, including insurance programs, retirement plans, sick leave, time off, and vacation policies and update as required and approved. Support the Head of Rem & Benefits in managing company reward plans and programs such as deferred compensation, short-term and long-term compensation, health insurance, disability insurance, life insurance, employee assistance, and other.
• Stakeholder Management:  Build and maintain sound relationships with relevant key stakeholders within and outside of the organisation, including management, employees, labour unions, and service providers. Prepare and conduct remuneration and benefits training programs when needed to managers, employees and labour unions. Engage with Industry Networks: Participate in industry forums, HR associations, and professional networks to gather insights on compensation trends and best practices.

Minimum requirements

Minimum Formal Qualifications:

•  B-degree in Commerce/Human Resources Management/Organisational Psychology or relevant field
•  Honours degree in any of the above fields will be an advantage
•  Registration with SABPP as a Certified Compensation Specialist will be an advantage
• Registration with SARA will be an advantage
• Excel Certification will be an advantage.

Minimum Years of Experience:

•  Minimum 5 years of experience in the management of Remuneration and Benefits
• Experience in the field of payroll management is required
• Experience in preparing management reports is required
• Proficiency in Excel (certification or demonstrated experience is preferred)

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Job description

• Cataloguing and Classification and Updating of the ATNS Portal - Update the ICAO library catalogue with the latest publications on the ATNS Portal as required for easy accessibility and retrievability by ATNS employees. Assist with the collection and distribution of AIPs from the South African Civil Aviation Authority (SACAA) to all stations including ATA. Ensure that the distribution and circulation register of AIPs is up to date. Ensure Aeronautical Information Publications are distributed to all the stations/airports timeously. Update and amend the hard copies of AIPs as per the SACAA specifications. Assist with AIPs audits by gathering and providing all required documentation, and attend to all audit findings at stations, ATA, and Head Office. Assist with cataloguing library material using the Library System (Symphony) according to the Anglo-American Cataloguing Rules and Dewey Decimal Classification standards. Assist with Inter Library Loans (ILL) related requests using the OCLC Sabinet request system. Conduct required research using the library databases for e-books, Journal publications, and other related material supporting the organisation’s information needs
• Processing of Financial Documentation - Process and facilitate services providers' invoices, purchase orders and payments. Assist with library license and contract renewal processes.
• Communication - Attend to library related inquiries and requests for information from both internal and external sources. Coordinate the Brown Bag sessions, and training and awareness initiatives, e.g. Library Week. Coordinate with library communication to all employees via the Corporate Communications department. Maintain a sound relationship with key library stakeholders

Minimum requirements

•  Five years’ experience in Library and Information Science
• Experience in different Library systems is required
• Certificate in Library Information Science

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Job description

• Audit Planning and Preparation - Conduct risk assessments and develop audit plans; Identify key objectives and scope of audits.  Plan and execute internal audit projects (including IT) in accordance with defined methodologies.   Engage with audit clients to identify key areas of the process under audit.
• Audit Execution and Fieldwork - Assess the adequacy of ATNS policies and procedures in addressing identified risks;  Conduct testing of controls and gathering relevant data and evidence.  Analysis data and documentation to assess control effectiveness.  Document audit work, ensuring compliance with audit standards and organisational policies, and contributing to the preparation of audit reports.  Communicate with stakeholders to obtain necessary information.
• Data Analysis and Reporting - Use data analysis tools to extract and analyse data sets.  Identify and clearly articulate thematic root causes and the impact thereof and recommend changes to business processes that will address the control weakness.  Contextualise findings and recommendations in relation to wider related risk, control and governance issues.  Draft audit reports with clear, actionable recommendations.  Present audit findings to management and stakeholders. 
• Follow-up and Remediation - Assist in identifying areas for process improvement and may be involved in discussions about potential recommendations to enhance internal controls.  Monitor the progress of remediation efforts and verify the effectiveness of corrective actions. 
• Internal Audit Activities - Assist the Senior Internal Auditor with other operational and reporting activities as required.  Identify opportunities for innovation in audit as well as client processes and develop practical solution to implement innovative practices.  Represent Internal Audit at appropriate client forums and committees as required.  Establish and maintain collaborative partnerships and a wide relationship network across business units and within Internal Audit.  Ensure that all client queries are dealt with proactively, accurately and within agreed timeframes by the team and yourself.  Share business intelligence through collaboration with business and dissemination of information.  Actively participate in fraud detection efforts by assessing fraud risks, implement fraud detection procedures, and investigate any suspected fraudulent activities.  Investigate whistle-blowing matters referred on time.  Provide input into the Internal Audit strategy and the delivery thereof.  Collaborate with other internal audit teams, external auditors, and departments within the organisation to ensure a coordinated and comprehensive approach to financial auditing.
• Continuous Improvement and Professional Development- Stay abreast of regulatory changes, industry trends, and emerging risks.  Contribute to the enhancement of audit methodologies and tools.  Contribute towards the maintenance of a Quality Assurance and Improvement Programme for internal audit.  Participate in training programs, certifications, and professional networking activities.

Minimum requirements

Minimum Formal Qualifications:

•   Bachelor’s degree in Accounting, Finance, Internal Auditing or related field
•   Professional certification (e.g. CIA or CA(SA)) will be an advantage

Minimum Years of Experience:

•  At least 3-5 years’ experience in internal auditing
•  Proficiency in audit and IT audit methodologies and techniques, tools including data analytics software, risk assessment, controls testing, sampling and documentation
• Understanding of financial and accounting principles, including IFRS and financial statement analysis, to evaluate financial controls and assess financial risk
• Ability to use data analysis tools and techniques to extract, and analyse data sets, identify trends, anomalies, and patterns, and support audit testing and conclusions is required.

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Job description

• Oversee and ensure that adequate components, equipment, and systems are acquired from approved suppliers according to client’s specifications and QMS procedures, delivered by agreed dates with the best cost/quality/delivery option within the approved budget. Provide inputs to assist with budget compilation, expenditure and monitoring. Ensure all engineering components, equipment & systems are registered and safely secured. Issue test equipment in accordance with QMS procedures. 
• Ensure that engineering components, equipment and systems are maintained and available for training purposes according to service level agreements of at least 90% availability. Ensure that adequate components, equipment and systems are available to effectively address the training schedule and maintained according to maintenance schedules and within budget.
•  Ensure that client requests are complied with in a timeous and professional manner, whilst complying with QMS and OHAS practices. Evaluate and continuously improve client services provided by the department. Disposal of equipment according to Financial Directives. Comply with all OHAS and safety requirements applicable to disposal activities.

Minimum requirements

Minimum Qualifications

• National diploma qualification in Electronic Engineering (M 3) granting admission to the Engineering Council of SA as an Engineering Technician or Technologists.
• Computer Networking qualification from approved institution

Minimum Experience

• 3 years’ experience in the operation, maintenance and support of ATS simulators and systems which include computer networking and computer hardware. Experience in the use of operating systems employed at the ATA.
• Experience in 3D development, AutoCAD and Photo Shop
• Learner Management System (LMS) experience will be an added advantage
• Experience working in a PFMA regulated environment will be an added advantage