Current Jobs at South African Bureau of Standards (SABS)

PURPOSE STATEMENT

• To provide administrative support to the Office of the CEO to ensure the effective and efficient running of the office and to assist in providing key support to SABS in the execution of the overall strategy.

Minimum Requirements    
Qualifications

• National Diploma / Diploma in Office Administration, Office Management or a related field (NQF Level 6).

Work Experiance 

• 3 years relevant work experience in Executive Administration
• Proven track record in executing group executive and / or executive level administrative functions
• Proven track record in report writing and presentation formatting
• Must have understanding of invoicing, requisition ordering and basic procurement protocols

Duties and Responsibilities    

Functional Management

• Develop, maintain and update the CEO’s annual meetings planner.
• Oversee and coordinate the CEO’s meetings and preparation and ensure that all logistics, minutes and relevant agendas and material are provided.
• Oversee, coordinate, and provide administrative duties such as, receiving telephone calls, correspondence and emails and flagging them as required.
• Coordinate the CEO’s travel program, itineraries and related logistics.
• Manage and coordinate the CEO’s task list portfolio, in conjunction with the CEO.
• Treat information and documentation as private and confidential, and only disclose to any parties through the CEO’s approval.
• Reconcile the CEO’s expenses, prepare the report accordingly and submit to Finance for processing.
• Prepare non-routine and routine correspondence, and proofread relevant documents before circulation.
• Research and collate data for special reports on behalf of the CEO.
• Provide input and formulate business presentations in consultation with the CEO.
• Collate and integrate information relating to special internal projects and progress.
• Perform special projects as directed by the CEO, including the review, research, summarization and analysis of information.
• Attend key meetings with the CEO with the purpose of ensuring follow-up and execution on identified actions.
• Work with the CEO to strategize and manage a portfolio of relationships.
• Assist with the compilation of strategic documents for the CEO.
• Oversee and improve the electronic filing system, ensuring that an adequate information management system is in place containing relevant and updated information.
• Maintain the filing and record management system and other office flow procedures to ensure easy retrieval of records.
• Ensure that all documents are filed, managed and updated appropriately.
• Ensure that all information relevant to the division is provided and directed accordingly to the relevant parties.
• Coordinate the logistical arrangements of relevant meetings in an effective and efficient manner and ensure the documentation and distribution of EXCO and its sub-committee minutes.
• Prepare agendas, documents and meeting packs for meetings, including EXCO and CEO meetings.
• Co-ordinate and collate all reports to be submitted to the various management levels and committees
• Receive guests for meetings with the CEO.
• Attend meetings, record action items, take minutes and distribute thereafter.

Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit requirements.
• Maintain quality risk management standards in line with ISO requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Review related Standard Operating Procedures in consultation with the Managers and Executives to ensure business optimisation.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management 

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation
• Actively liaise and build relationships with SABS clients and service providers so as to ensure that the service standards are met appropriately.
• Uphold the image of the office of the CEO in all interactions with stakeholders.
• Coordinate the flow of information, providing a central point of contact for internal and external customer’s queries and/or complaints.
• Convene and attend meetings and present relevant information to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impacted stakeholders.

Deadline: 12th August,2026

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Purpose Statement

• To implement and manage the overall corporate strategy, processes and business plan for the Stakeholder Relations unit, including good governance, stakeholder engagement and fairness in stakeholder development frameworks and protocols that are in line with the overarching strategy and plan for the division. 

Minimum Requirements    
Qualifications

• Diploma Advanced Diploma / B-Degree in Stakeholder Relations, International Relations, International Studies or a related field.
• NQF Level 7

Experience

• 10 years relevant work experience in Stakeholder Relations.
• 3 years management experience

Duties and Responsibilities    
Operational Management

• Contribute towards the development of a strategy for the Stakeholder Relations department and alignment of this strategy to the plan for the division overall.
• Develop a Centre of Excellence to balance technical know-how with customer/stakeholder requirements.
• Ensure productivity is measured effectively against set objectives.
• Ensure that Stakeholder Relations achieve set objectives and that corrective actions are taken where the operational objectives are not achieved.
• Put measures into place to improve productivity.
• Develop and execute the Stakeholder Relations Operational Plan to meet capacity and requirements.
• Manage and ensure the timeous delivery of required reports.
• Provide subject matter expertise to the organisation regarding the status of all existing and new strategic partnerships.

Functional Management

• Review and monitor plans for all projects, programmes and specific portfolios in consultation with relevant stakeholders and ensure that they are delivered within the agreed parameters and time frames.
• Provide relevant input on stakeholder relations in the corporate plan and relevant Board Sub-Committees.
• Coordinate and manage projects, programmes and specific portfolios which relate to Stakeholder Relations including the resolution of stakeholder queries and challenges in a timely manner.
• Identify improvement opportunities and ensure the continuous improvement of processes and procedures to support business optimization.
• Develop and strengthen formalised multi-stakeholder collaborative regional, national and international networks.
• Secure strategic stakeholder partnerships for the purpose of sustainability.
• Seek and coordinate network opportunities to support the organisational stakeholder strategy.

Risk and Compliance Management

• Ensure the mitigation of risk through the identification and application of fraud controls and risk prevention principles and implementation of sound governance and compliance processes and tools to identify and manage risks.
• Responsible for the coordination and maintenance of quality risk management in line with regulatory requirements.
• Support and provide evidence to all internal and external audit and Accreditation and regulatory requirements.
• Drive the implementation of compliance with policies aimed at strengthening the SABS brand and stakeholder interface.
• Oversee the maintenance and enforcement of related Service Level Agreements to minimise business risk and ensure business continuity

Financial Management

• Provide input in the planning and compilation of the annual budget aligned to the tactical delivery plans to support the implementation of set objectives.
• Ensure the effective implementation, management, monitoring of the budget, and mitigate and report on any variances.
• Ensure the deployment of proper financial controls to manage the budget

People Management

• Proactively manage all direct reports in order to ensure that the strategic objectives for the division is met.
• Maintain excellent human capital performance through employee empowerment, skills development and retention and succession planning within the team.
• Maintain an environment where employees respect and adhere to company standards of integrity and ethics by integrating these values into all processes, procedures and practices.
• Manage and lead Stakeholder Relations by providing clarity of vision; prioritising resources; facilitating alignment of the team; managing non-performance, driving a customer-centric performance culture, setting appropriate KPA’s and ensure the cascading thereof throughout Stakeholder Relations and driving their achievement; inspiring commitment; encouraging mutual support; and enabling development opportunities
• Implement a learning culture within scope of control.

Stakeholder Management

• Liaise between SABS and any relevant regulatory bodies.
• Identify and mitigate internal systems and procedural barriers to enhance excellent customer service.
• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and tasks teams when required.