At Talented Recruitment we provide a fully integrated and forward thinking recruitment management service, using latest software systems to provide the best possible efficiency. We focus on our Clients strategic business needs and the competencies that will help meet those needs while ensuring we find the role that best suits our candidates. 10 years expe...
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- Our client is seeking an experienced and reliable Debtors / Creditors Clerk to join their finance team on a 6-month contract. Based in Ballito.
Requirements:
- Previous relevant experience in a Debtors and/or Creditors Clerk position.
- Demonstrable practical experience within a finance/accounts environment.
- Strong administrative and numerical ability.
- Good attention to detail and accuracy.
- Microsoft Office proficiency, particularly Excel and Outlook.
- Relevant accounting/software experience, including Pastel
- Ability to work independently with limited supervision.
- Strong organisational and time-management skills.
- Reliable and consistent attendance.
- Mature and professional approach to work.
- Ability to take ownership of responsibilities and follow tasks through to completion.
- Must be able to reliably commute to the Ballito / Shaka’s Head premises.
The ideal candidate should:
- Be experienced enough to understand their responsibilities without extensive training.
- Require minimal supervision.
- Be comfortable working in a less corporate and more hands-on environment.
- Have a strong sense of accountability.
- Demonstrate a genuine work ethic.
- Be dependable and committed.
- Be able to adapt to a fast-moving environment.
- Be practical and solution oriented.
- Take ownership rather than waiting to be instructed on every task.
- Have demonstrated stability and reliability throughout their employment history.
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- A leading digital company is looking for a Support Representative to join their team, based at the Cape Town, Johannesburg, or Durban office.
- You’ll own escalated tickets from start to finish, troubleshoot issues, coordinate with clients and field technicians, and make sure every problem gets the right solution - fast!
Duties and Responsibilities:
Advanced Troubleshooting & Escalated Ticket Ownership:
- Receive escalated tickets from Tier 1 and take full ownership until resolution or closure.
- Perform advanced troubleshooting beyond first-line capability.
- Investigate network-level issues and identify root cause where determinable.
- Actively monitor and reduce personal ticket backlog; prioritise ageing and overdue tickets.
CMS / Arcus Monitoring:
- Monitor device status using CMS and Arcus for assigned environments.
- Track offline devices and investigate following the Network Fault Methodology documents.
- Record detailed interaction notes every time an offline device is investigated — no exceptions.
Client & Site Coordination:
- Coordinate directly with clients on-site where required.
- Proactively coordinate with field technicians and contractors on open tickets requiring a site visit.
- Support assignment of field technicians and contractors to jobs, and follow up to ensure timely, efficient resolution.
Quoting, Hardware Replacement & Operational Admin:
Prepare quotations via Dear or an equivalent quoting platform where required.
- Initiate and coordinate replacement processes where remote recovery is not possible.
- Maintain accurate visibility of all replacement and quote statuses until full resolution.
- Ensure ticket records fully reflect all replacement actions and the complete replacement history.
Network Champion Responsibilities:
- Monitor the overall health of assigned client networks.
- Track open and recurring issues and report bottlenecks.
- Identify risk areas affecting uptime and provide structured updates to internal stakeholders.
Microsoft Planner Maintenance Coordination:
- Review Microsoft Planner daily to ensure maintenance jobs are correctly assigned to field technicians.
- Confirm Planner job cards are complete, correctly categorised, and linked to the relevant Manage Engine ticket.
- Upload required supporting documentation (POs, SOs, job cards) and close jobs promptly once work is confirmed complete.
- Ensure Planner accuracy supports Finance billing readiness at all times.
Meetings & Escalation Handling:
- Attend day-to-day operational meetings as required.
- Ensure every ticket received from Tier 1 is picked up and actively progressed, with full troubleshooting history preserved.
- Escalate further where an issue exceeds Tier 2 resolution capability, following defined escalation paths.
Systems Used:
- Manage Engine — primary ticketing system for logging, tracking, and managing all support requests (subject to change).
- CMS (Central Management System) and Arcus — device monitoring and connectivity status.
- Dear (or equivalent) — quotation platform for hardware replacement quotes.
- Microsoft Planner — maintenance and field technician job coordination.
- Client Portals.
- Additional internal systems and client portals may be introduced as required.
Technical Requirements:
- Technically confident and comfortable with advanced troubleshooting of the hardware the company sells, remotely and on-site.
- Strong understanding of networking fundamentals — connectivity, routers, switches, and IP behaviour — sufficient to investigate network-level issues.
- Ability to diagnose and distinguish between hardware, network, software, and configuration failure patterns at an advanced level.
- Comfortable coordinating directly with clients, contractors, and field technicians, including on-site engagement.
- Experience preparing quotations or coordinating hardware replacement/logistics processes is advantageous.
- Experience with help desk or technical support environments, remote support tools, digital signage systems, or Manage Engine is advantageous.
- Strong ownership mindset - sees an escalated ticket through to full closure, including coordination across teams.
- Attention to detail - accuracy in tickets, CMS records, quotes, and Planner tasks is non-negotiable.
- Clear communication skills - with clients, contractors, field technicians, and within all documentation.
- Professional client and stakeholder engagement, including in on-site or higher-pressure situations.
- Reliability and responsiveness - proactively communicates when something changes or a job is delayed.
- Effective prioritisation - manages a mixed workload of tickets, site coordination, and quoting without needing to be told what matters most.
- Team collaboration - supports Tier 1 with clean handovers and shares knowledge across the team.
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- A leading digital company is seeking a Support Representative based in Cape Town, Johannesburg, or Durban. The successful candidate will provide first-line technical support, handle client queries and support calls, log and resolve tickets, and escalate complex issues to Tier 2 when required.
- The role requires strong troubleshooting skills, professional client communication, and active management of the ManageEngine support queue and 3CX call platform.
Duties and Responsibilities:
Queue & Call Handling (3CX):
- Remain active in the Manage Engine support queue during all assigned working hours.
- Answer incoming support calls via 3CX promptly and professionally.
- Accurately capture client issues in Manage Engine and CMS during calls.
- Convert calls into tickets where required.
- Prioritise urgent incidents appropriately based on severity and client impact.
Ticket Logging & First-Line Troubleshooting:
- Log all incoming support requests accurately in Manage Engine and any other ticketing platform introduced in the future.
- Work through issues methodically using structured first-line troubleshooting before escalating.
- Guide store-level staff through clear, structured troubleshooting steps.
- Identify whether issues are hardware, network, software, third-party or configuration related.
- Restore offline devices where possible within first-line capability.
- Escalate promptly to Tier 2 when an issue exceeds first-line resolution capability, with a full troubleshooting history attached.
Client Communication:
- Provide clear, professional communication with clients at all times.
- Set clear timelines and expectations upfront.
- Confirm resolution with the client before closing a ticket you resolve directly.
- Ensure clients are never left chasing for an update during a first-contact interaction.
Ticket Quality Standard:
- Every ticket must include: a clear issue summary, the troubleshooting steps taken, the identified root cause (where determinable), the resolution or escalation action taken, and confirmation of client communication.
Calendar and Workday Planning:
- Maintain accurate, up-to-date calendar visibility of queue availability and any planned time away from the queue.
- Good calendar discipline supports transparency and accountability across the support team.
Systems Used:
- Manage Engine - primary ticketing system for logging, tracking, and managing all support requests (subject to change).
- CMS (Central Management System) - device monitoring and connectivity status updates across all client environments.
- Arcus / Arcus HD (To be introduced)
- 3CX - telephony platform for handling incoming support calls and managing queue activity.
Client Portals
- Additional internal systems and client portals may be introduced as required.
Technical Requirements:
- Technically confident and comfortable troubleshooting the hardware the company sells, remotely and without on-site assistance.
- Solid understanding of networking fundamentals, i.e. connectivity, routers, switches, and IP behaviour.
- Ability to diagnose device offline scenarios efficiently and systematically.
- Ability to distinguish between hardware, network, software, third-party and configuration failure patterns.
- Ability to guide non-technical store staff through troubleshooting steps clearly and patiently.
- Experience with help desk or technical support environments, remote support tools, digital signage systems, media players, or Manage Engine is advantageous but not required.
- Strong ownership mindset - you take full responsibility for every contact and see it through to resolution or a clean handover.
- Attention to detail - accuracy in tickets and CMS records is non-negotiable.
- Clear communication skills - with clients, colleagues, and within all documentation.
- Professional client engagement - always polite, responsive, and solution-focused.
- Composure under pressure - calm and methodical when call volume is high or multiple issues arise at once.
- Effective prioritisation - understands urgency and manages queue time accordingly.
- Team collaboration
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- An established company in the Eastern Cape is seeking a Field Marketer to drive sales, develop new business, and service existing customers across Mthatha, Lusikisiki, Bizana, Maclear, Port St Johns and Tsolo.
Key Responsibilities and Accountabilities:
Customer Service:
- Servicing the needs of existing customers
- Collecting customer feedback in a positive & constructive manner
- Merchandising and adhering to the required merchandising standards and/or layouts of stores
- Recommend products to customers
- Expedite the resolution of customer problems and complaints to maximize satisfaction
Business Development & Strategies:
- Responsible for the achievement of sales targets and goals
- Maintain and increase sales for the company
- Establish, maintain and expand the customer base / relationships
- Increase business opportunity through various routes to market
- Identifying business opportunities and opening new accounts
- Building the brand and negotiating of the best possible space and exposure
Sales Administration:
- Communication with Area Manager on a regular basis.
- Continuously improve though feedback
- Returns management by monitoring and controlling returns
- Assist with trade shows, deliver stock as and when needed
- Responsible for collection of payments and depositing in company account
- Compiling sales figures and analyzing sales figures and report shortfalls to the Area Manager
- Logging daily customer contact on CRM
- Relevant claims submissions to be completed daily / weekly / monthly (odo readings, sales reports, petrol claims etc).
Company vehicle:
- Take responsibility for the company vehicle
- Responsible for the vehicle maintenance and day to day care of vehicle
- Adhere to company vehicle policy and procedure
Industry Trends:
- Monitor opposition activity and market trends and communicate findings to Management
- Always striving to be the best in the industry
Requirements:
- 2–3 years’ experience in sales, merchandising, route sales or FMCG/retail sales.
- Based in Mthatha
- Proven track record of achieving sales targets.
- Valid Code 8 driver’s licence.
- Good communication, negotiation and relationship-building skills
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- Pinetown - We’re seeking an experienced Retail Supervisor to take full ownership of store operations, driving profitability, leading a high-performing team, and delivering exceptional customer experiences while achieving key sales and operational goals.
Duties & Responsibilities:
- Full responsibility for store performance, sales, and profitability
- Drive and exceed store sales targets, KPIs, and operational goals
- Lead, mentor, and develop store teams including junior managers and supervisors
- Oversee daily store operations and ensure operational excellence
- Implement and maintain strong visual merchandising standards
- Manage stock control, stock levels, and shrinkage prevention
- Analyse sales reports and implement strategies to improve performance
- Ensure outstanding customer service and brand experience
- Manage staffing, scheduling, performance reviews, and disciplinary processes
- Handle escalated customer queries and resolve complex issues
- Ensure compliance with company policies and retail standards
Requirements:
- Grade 12 / Matric (essential)
- 2–3 years clothing retail experience (clothing retail essential)
- MUST have 2–3 years experience as a Supervisor
- Strong sales ability and target-driven mindset
- Good leadership and communication skills
- Ability to work retail hours, including weekends and public holidays
- Customer-focused with strong problem-solving skills
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- PMB - We’re seeking an experienced Store Manager to take full ownership of store operations, driving profitability, leading a high-performing team, and delivering exceptional customer experiences while achieving key sales and operational goals.
Duties & Responsibilities:
- Full responsibility for store performance, sales, and profitability
- Drive and exceed store sales targets, KPIs, and operational goals
- Lead, mentor, and develop store teams including junior managers and supervisors
- Oversee daily store operations and ensure operational excellence
- Implement and maintain strong visual merchandising standards
- Manage stock control, stock levels, and shrinkage prevention
- Analyse sales reports and implement strategies to improve performance
- Ensure outstanding customer service and brand experience
- Manage staffing, scheduling, performance reviews, and disciplinary processes
- Handle escalated customer queries and resolve complex issues
- Ensure compliance with company policies and retail standards
Requirements:
- Grade 12 / Matric (essential)
- 2-3 years retail clothing experience, in a senior management role
- Proven track record of meeting and exceeding sales targets
- Strong leadership and team management capabilities
- Excellent communication and interpersonal skills
- Strong financial and operational understanding of retail store performance
- Ability to work retail hours, including weekends and public holidays
- MUST have management experience
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- Kokstad - We’re seeking an experienced Store Manager to take full ownership of store operations, driving profitability, leading a high-performing team, and delivering exceptional customer experiences while achieving key sales and operational goals.
Duties & Responsibilities:
- Full responsibility for store performance, sales, and profitability
- Drive and exceed store sales targets, KPIs, and operational goals
- Lead, mentor, and develop store teams including junior managers and supervisors
- Oversee daily store operations and ensure operational excellence
- Implement and maintain strong visual merchandising standards
- Manage stock control, stock levels, and shrinkage prevention
- Analyse sales reports and implement strategies to improve performance
- Ensure outstanding customer service and brand experience
- Manage staffing, scheduling, performance reviews, and disciplinary processes
- Handle escalated customer queries and resolve complex issues
- Ensure compliance with company policies and retail standards
Requirements:
- Grade 12 / Matric (essential)
- 2-3 years retail clothing experience, in a senior management role
- Proven track record of meeting and exceeding sales targets
- Strong leadership and team management capabilities
- Excellent communication and interpersonal skills
- Strong financial and operational understanding of retail store performance
- Ability to work retail hours, including weekends and public holidays
- MUST have management experience
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- Eshowe - We’re seeking an experienced Store Manager to take full ownership of store operations, driving profitability, leading a high-performing team, and delivering exceptional customer experiences while achieving key sales and operational goals.
Duties & Responsibilities:
- Full responsibility for store performance, sales, and profitability
- Drive and exceed store sales targets, KPIs, and operational goals
- Lead, mentor, and develop store teams including junior managers and supervisors
- Oversee daily store operations and ensure operational excellence
- Implement and maintain strong visual merchandising standards
- Manage stock control, stock levels, and shrinkage prevention
- Analyse sales reports and implement strategies to improve performance
- Ensure outstanding customer service and brand experience
- Manage staffing, scheduling, performance reviews, and disciplinary processes
- Handle escalated customer queries and resolve complex issues
- Ensure compliance with company policies and retail standards
Requirements:
- Grade 12 / Matric (essential)
- 2-3 years retail clothing experience, in a senior management role
- Proven track record of meeting and exceeding sales targets
- Strong leadership and team management capabilities
- Excellent communication and interpersonal skills
- Strong financial and operational understanding of retail store performance
- Ability to work retail hours, including weekends and public holidays
- MUST have management experience
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- A leading global company in the oils, fuels, and gas industry is seeking a Regional Commercial Sales Manager based in Markman, Port Elizabeth.
- This role is focused on driving fuel and lubricant sales growth, managing key customer relationships, leading the sales team, and achieving commercial targets within the petroleum distribution sector.
Responsibilities:
- Assist in developing and implementing fuel sales strategies to achieve revenue and volume targets.
- Support the management of commercial clients, and wholesale fuel customers.
- Build and maintain strong relationships with key customers, transport companies, mining clients, industrial accounts and agricultural sector.
- Monitor daily, weekly, and monthly fuel sales performance and prepare management reports.
- Supervise and mentor sales representatives and account managers.
- Identify new business opportunities and expand the customer base.
- Coordinate pricing strategies in line with market trends and competitor analysis.
- Ensure customer service excellence and timely resolution of customer complaints.
- Work closely with operations and logistics teams to ensure uninterrupted fuel supply.
- Monitor debtor accounts and assist with collections to maintain healthy cash flow.
- Ensure compliance with petroleum industry regulations, health & safety standards, and company policies.
- Participate in contract negotiations and tender submissions.
- Assist in preparing sales forecasts, budgets, and market intelligence reports.
Requirements:
- 3–7 years of sales experience, preferably within the fuel or energy sector.
- Experience managing B2B accounts.
- Bachelor’s degree or diploma in Sales, Marketing, Business Administration, Logistics, or related field.
- Experience in the petroleum, lubricants or fuel distribution industry preferred.
- Valid driver’s license.
- Strong sales and negotiation skills
- Knowledge of fuel industry operations and market dynamics
- Customer relationship management
- Leadership and team supervision
- Analytical and reporting skills
- Financial and commercial awareness
- Excellent communication and presentation skills
- Problem-solving and decision-making ability
- Proficiency in CRM systems and Microsoft Office
Working Conditions:
- Frequent travel to customer sites and depots.
- May require after-hours availability during operational emergencies
- Combination of office-based and field sales activities
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- A leading global company in the oils, fuels, and gas industry is seeking a Regional Commercial Sales Manager based in Ballito.
- This role is focused on driving fuel and lubricant sales growth, managing key customer relationships, leading the sales team, and achieving commercial targets within the petroleum distribution sector.
Responsibilities:
- Assist in developing and implementing fuel sales strategies to achieve revenue and volume targets.
- Support the management of commercial clients, and wholesale fuel customers.
- Build and maintain strong relationships with key customers, transport companies, mining clients, industrial accounts and agricultural sector.
- Monitor daily, weekly, and monthly fuel sales performance and prepare management reports.
- Supervise and mentor sales representatives and account managers.
- Identify new business opportunities and expand the customer base.
- Coordinate pricing strategies in line with market trends and competitor analysis.
- Ensure customer service excellence and timely resolution of customer complaints.
- Work closely with operations and logistics teams to ensure uninterrupted fuel supply.
- Monitor debtor accounts and assist with collections to maintain healthy cash flow.
- Ensure compliance with petroleum industry regulations, health & safety standards, and company policies.
- Participate in contract negotiations and tender submissions.
- Assist in preparing sales forecasts, budgets, and market intelligence reports.
Requirements:
- 3–7 years of sales experience, preferably within the fuel or energy sector.
- Experience managing B2B accounts.
- Bachelor’s degree or diploma in Sales, Marketing, Business Administration, Logistics, or related field.
- Experience in the petroleum, lubricants or fuel distribution industry preferred.
- Valid driver’s license.
- Strong sales and negotiation skills
- Knowledge of fuel industry operations and market dynamics
- Customer relationship management
- Leadership and team supervision
- Analytical and reporting skills
- Financial and commercial awareness
- Excellent communication and presentation skills
- Problem-solving and decision-making ability
- Proficiency in CRM systems and Microsoft Office
Working Conditions:
- Frequent travel to customer sites and depots.
- May require after-hours availability during operational emergencies
- Combination of office-based and field sales activities
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- An exciting opportunity has become available for a Creative Product Designer to join a Durban-based fashion importer and leading supplier to major South African fashion retail chains
Duties and responsibilities:
- Produce high-quality CADs using Illustrator and Photoshop.
- Research international fashion, footwear and current trends.
- Identify and interpret trends in product, styling, colour and the fashion market.
- Bring creative ideas and concepts to the table proactively, rather than waiting to be briefed.
- Conduct online and international trend research and translate findings into commercially relevant product ideas for different retail customers.
- Explore and utilise AI, e-commerce, digital design and new tools to improve and speed up design and development processes.
- Manage multiple briefs and deadlines while working effectively within an office-based team environment.
- Contribute to the development of the women’s and girls’ footwear product, trend and creative direction over time.
- Work with major South African retail customers and international suppliers as part of the broader product development process.
- Use creativity and technical skills to help identify future product opportunities and turn ideas into relevant commercial products.
Requirements:
- Strong Illustrator and Photoshop skills, with the ability to produce good-quality CADs.
- Genuine passion for fashion, footwear and current international trends.
- Strong eye for product, styling, colour and developments within the fashion market.
- Creative and proactive, with the confidence to contribute ideas independently.
- Comfortable conducting online and international trend research.
- Ability to translate trends into commercially relevant product ideas.
- Interest in AI, e-commerce/digital design and new design tools.
- Strong team player who is comfortable working in an office environment.
- Ability to manage multiple briefs and deadlines.
- Relevant fashion, product or design industry experience would be preferable.
- Exceptional graduates or young designers with a standout portfolio, strong technical ability and the right creative mindset will also be considered.
- Previous footwear experience would be advantageous but is not essential.
- Strong creative eye, energy and willingness to learn.
- Ideally suited to a female candidate, with the opportunity to eventually take greater ownership of the women’s and girls’ footwear product, trend and creative side of the business.
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- A leading technology and device supplier is seeking an Operations & Client Services Administrator to provide professional reception, customer service, aftersales and administrative support.
- The successful candidate will be the first point of contact for customers, suppliers and visitors, ensuring enquiries, aftersales requests and operational administration are handled efficiently and professionally. The role will also provide dedicated support to the Operations Department and assist other departments as required.
Duties and Responsibilities:
Reception & Switchboard Management:
- Answer all incoming calls professionally and courteously.
- Ensure calls are transferred to the correct department promptly.
- Take accurate messages and communicate them to relevant employees.
- Follow up on messages where necessary.
- Welcome all visitors in a professional manner.
- Manage visitor sign-in procedures.
- Ensure reception area is maintained in a professional condition.
- Coordinate visitor refreshments when required.
- Manage reception email enquiries.
- Ensure all walk-in customer queries are attended to promptly.
- Escalate unresolved matters appropriately.
- Maintain positive first impressions of the company.
Customer Service & Client Relations:
- Act as first point of contact for customer enquiries.
- Log customer queries accurately.
- Provide customers with timely feedback.
- Follow up on outstanding customer requests.
- Maintain excellent customer service standards.
- Resolve routine enquiries professionally.
- Escalate complex matters appropriately.
- Manage customer expectations.
- Build and maintain positive customer relationships.
- Ensure customer communication is professional and accurate.
- Support customer onboarding activities.
- Track outstanding customer documentation.
Aftersales Administration:
- Manage aftersales process administration.
- Log all aftersales cases accurately.
- Monitor repair and warranty cases.
- Coordinate collection and return processes.
- Follow up with suppliers and service providers.
- Provide customers with progress updates.
- Ensure all aftersales records remain up to date.
- Maintain repair trackers.
- Monitor turnaround times.
- Escalate delayed repairs or unresolved cases.
- Generate aftersales reporting as required.
- Ensure closure of completed aftersales matters.
Operations Administration Support:
- Assist Operations Coordinator with administrative functions.
- Maintain operational filing systems.
- Capture and update operational records.
- Maintain POD records.
- Assist with document control.
- Prepare operational documentation.
- Monitor shared operational inboxes.
- Assist with stock administration activities.
- Assist with logistics administration.
- Track outstanding operational documents.
- Support preparation of operational reports.
General Administration:
- Maintain electronic filing systems.
- Maintain physical filing systems.
- Assist with tender administration.
- Assist with travel bookings.
- Coordinate meeting arrangements.
- Assist with office management administration.
- Manage stationery requests.
- Monitor office supply requirements.
- Assist with document preparation.
- Maintain administrative records.
Cross Departmental Support:
- Provide administrative support to all departments when reasonably requested.
- Assist management with projects and initiatives.
- Support company-wide administrative requirements.
- Maintain collaborative relationships across departments.
- Assist during periods of operational demand.
- Perform additional reasonable duties assigned by management.
Reporting:
- Ensure submission of accurate reports within the specified timeframe to all relevant stakeholders.
- Planning and organising:
- Prioritise workload effectively.
- Meet designated deadlines.
- Maintain organised records.
- Manage multiple tasks simultaneously.
- Ensure work is completed accurately.
- Escalate workload concerns proactively.
Communications (Internal and external):
- Acknowledge internal and external written communication within one hour.
- Respond to communication within 24 hours.
- Maintain professional communication standards.
- Provide accurate information to stakeholders.
- Ensure timely feedback to customers and colleagues.
- Maintain confidentiality where required.
General:
- Identify and advise management of any other revenue generating opportunities spotted.
- Comply with company and customer policy and procedures.
- Ensure professionalism whilst maintaining and friendly approach to all stakeholders.
- Promote the company brand.
- Live the company values.
- Ensure workplace is in a neat and tidy condition.
- Works collaboratively with other team member to achieve common goals by openly sharing information and supporting or providing assistance in other departments as required.
Requirements:
- Matric (Essential).
- Relevant Administration Certificate or Diploma advantageous.
- Valid Driver's Licence advantageous
- Minimum 3 years administrative experience.
- Minimum 2 years customer service experience.
- Reception or switchboard experience essential.
- Experience dealing directly with customers.
- Experience managing customer queries.
- Experience maintaining records and filing systems.
- CRM or ticketing system exposure advantageous.
- ICT industry experience advantageous.
- Professional appearance.
- Excellent command of English.
- Ability to engage confidently with customers.
- Ability to handle difficult conversations professionally.
- Ability to work independently.
- Strong attention to detail.
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- We’re looking for a Personal Assistant to the Portfolio Manager, based in Umdloti, who thrives in a fast-paced environment, stays one step ahead and confidently manages multiple priorities.
Key responsibilities:
Executive & Personal Assistance:
- Provide high-level administrative and personal support to the Portfolio Manager.
- Manage diaries, meetings, appointments and schedules.
- Coordinate meetings and ensure all necessary information is prepared in advance.
- Prepare agendas, presentations, reports and correspondence.
- Take accurate meeting minutes and ensure action items are followed up.
- Manage and prioritise the Portfolio Manager's daily to-do list.
- Follow up on outstanding tasks and ensure deadlines are met.
- Coordinate communication between internal teams and service providers.
Organisation & Administration:
- Maintain highly organised electronic and physical filing systems.
- Prepare and maintain spreadsheets, reports and schedules.
- Handle confidential information with professionalism and discretion.
- Assist with projects and special assignments.
- Ensure important deadlines, renewals, meetings and commitments are proactively tracked.
Advanced Excel & Technology:
The successful candidate must be highly proficient in Microsoft Excel, including the ability to work confidently with:
- Formulas and functions
- Data management
- Pivot tables
- Sorting and filtering
- Reports and dashboards
- Data analysis and presentation
- You must also be comfortable using AI tools such as ChatGPT and other AI platforms to improve efficiency, research information, create documents, analyse data and streamline everyday administrative processes.
Requirements:
- Relevant qualification in Business Administration, Office Administration, Executive Assistance, Management, or a related field.
- Minimum 3 years' relevant experience in a Personal Assistant, Executive Assistant, Office Manager or similar senior administrative role.
- Advanced Microsoft Excel skills.
- Strong computer literacy and excellent knowledge of Microsoft Office.
- Experience using AI tools in a professional environment is highly advantageous.
- Excellent written and verbal communication skills.
- Professional, polished and well-spoken.
- Valid driver's licence.
- Own reliable vehicle is essential.
- Ability to work under pressure and manage multiple priorities simultaneously.
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- A fantastic opportunity for a highly organised, proactive and trustworthy Personal, Home & Family Assistant to support a busy family in Ballito. The role covers personal administration, household coordination, family logistics and general business support.
- The ideal candidate will be dependable, discreet, practical and highly organised, with excellent attention to detail and strong initiative.
Duties and Responsibilities:
Personal Administration, Errands & Life Admin:
- Manage and maintain my personal diary, reminders and appointments.
- Maintain my personal Monday.com task board.
- Capture tasks, reminders and follow-ups.
- Assist with personal emails, paperwork and correspondence.
- Make and manage personal appointments and bookings.
- Arrange doctors, dentists and other personal appointments where required..
- Collect prescriptions and medication when required.
- Assist with personal payments and ensure important payments are not missed.
- Assist with personal budgeting and tracking agreed household/personal expenditure.
- Assist with insurance claims and related follow-ups.
- Obtain quotes and follow up service providers.
- Manage renewals, subscriptions, memberships and other personal administration.
- Assist with banking or financial administration where appropriate and authorised.
- Assist with occasional Family Trust, legal or professional-adviser administration, including coordinating documents, signatures or correspondence when required.
- Coordinate travel, flights, accommodation and itineraries.
- Manage returns, exchanges, collections and deliveries.
- Purchase or collect personal/family items as required.
- Handle general personal errands.
- Keep records and supporting documents organised.
- Follow up outstanding personal matters until completed.
- Maintain important family and household dates and reminders.
Family Life File & Important Records:
- Important personal and family documents.
- IDs, passports and expiry dates.
- Children's important documentation.
- Medical providers and relevant family information.
- Insurance policies, documentation and claims.
- Vehicle information and related documents.
- Important household and service-provider details.
- Important contracts and correspondence.
- Family Trust and other important legal documentation.
- Important renewal dates and deadlines.
- Emergency contact information.
- Other important personal, family and household records.
- The assistant will be expected to keep this information organised, current and easily accessible, while maintaining a high level of confidentiality.
Household Coordination:
- Coordinate the day-to-day running of the household.
- Work with and provide direction to the two existing domestic staff members and gardener.
- Establish weekly household routines and responsibilities.
- Coordinate household maintenance, contractors and service providers.
- Keep track of household supplies and requirements.
- Ensure routine household matters are dealt with without requiring my constant involvement.
- Ensure the house is properly stocked with essential household and food items.
- Specifically check household requirements before weekends, holidays or periods when shops/services may be less convenient.
- Identify household needs before they become urgent.
- Help organise household areas or projects when required.
- Follow up maintenance or household issues until resolved.
- Organise house, by providing guidance and instruction to current staff.
Meals, Groceries & Household Stock:
- Assist with weekly meal planning.
- Prepare and manage grocery lists.
- Purchase groceries personally when this is the more practical option.
- Ensure appropriate ingredients and household basics are always available.
- Monitor pantry, fridge, freezer and essential household stock.
- Ensure the house is appropriately stocked before each weekend.
- Establish a practical minimum-stock system for frequently used household items.
- Reduce unnecessary last-minute shopping and takeaway meals.
- Help ensure healthy and practical options are available for the family.
- A key responsibility will be to teach, guide and organise one of the existing household staff members to take responsibility for family meals, including:
- Following simple recipes.
- Preparing family dinners.
- Preparing appropriate school lunches and snacks.
- Basic meal planning and preparation.
- Setting the table for dinner.
- Ensuring dinner is ready for the family at the agreed time.
- Keeping the kitchen organised around meal preparation.
Children, School & Family Support:
- Keep track of school calendars, correspondence, activities and important dates.
- Ensure school forms, notices and requirements are dealt with.
- Assist with school-related payments, stationery, textbooks and other administrative requirements.
- Assist with school pick-ups when children's sporting/riding commitments clash.
- Coordinate children's appointments and activities where required.
- Assist with school assignments and projects, including sourcing materials, printing and helping ensure deadlines are met.
- Supervise childs homework approximately 1–2 times per week where required.
- Help Ella organise schoolwork, projects and upcoming requirements.
- Assist with printing, research preparation and general project organisation.
- Help ensure school requirements are not discovered the night before they are due.
- Assist with family plans, birthdays, outings and appointments.
- Help coordinate children's activities and logistics where required.
Overnight Support:
- Approximately 2–3 nights every 4–6 weeks
- Assist with arranging flights, accommodation, rental vehicles and travel itineraries for my Johannesburg trips.
- Sleep at the family home.
- Provide responsible adult supervision for the children.
- Ensure normal household and school routines continue.
- Coordinate school, activities and transport during my absence.
- Be the responsible point of contact at home while I am away.
- Work with the existing household staff to ensure the home continues to run normally.
Equestrian / Family Logistics:
- Horse/equestrian experience would be advantageous but is not essential. A willingness to learn and be comfortable around horses is important.
- Assist with horse-show and riding logistics.
- Coordinate show packing and preparation lists.
- Assist with entries, clothing, equipment and requirements.
- Assist with travel/accommodation and show preparation where required.
- Help ensure the family is organised before show weekends rather than everything happening at the last minute.
- Assist with transport/logistics where riding or school commitments overlap.
- Assist with organising supplies and other practical show requirements.
Business Administration:
- Checking my emails, and addressing what I am not needed for, and flagging what needs my attention.
- Maintaining my executive/personal Monday.com tasks, flagging areas, identifying and brining to my attention deadlines, tasks that need my attention.
- Capturing actions arising from meetings.
- Reminding me of outstanding approvals or decisions.
- Following up information I have requested from managers.
- Tracking delegated actions and following up agreed deadlines where appropriate.
- Assisting with travel and meeting arrangements.
- Basic preparation and organisation of documents or information for my review. (Monthly Management Packs – ensuring Managers have submitted the required information, for Assistant to prepare pack for me to review).
- Helping ensure that matters I have delegated do not unnecessarily come back to me.
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- A well-established manufacturer in the pharmaceutical industry is seeking a Production Administrator to join their team in Ballito. Previous experience in the pharmaceutical or food manufacturing industry is essential.
Duties and Responsibilities:
- Creation, capturing and closing of all production orders in SAP
- Resolving stock queries before “report completing” the Bulk/FG productions
- Resolving all queries arising from production orders and stock related issues
- Assisting Finance Controller and Manager in the Quarterly stock take processing
- Weekly review of open sales orders
- Monthly review of released production orders, send open list to FM for review
- Assistance in other Finance team tasks as required by the company not listed above
Requirements:
- Proficient in Microsoft Office and SAP B1
- Ability to read, analyse, and interpret scientific and technical journals, as well as legal documents.
- Strong written and verbal communication skills, with the ability to respond effectively to customer, regulatory, and business community enquiries or complaints.
- Excellent presentation and communication skills, with the ability to present information confidently to senior management, public groups, and boards of directors.
- Administration
- Analytical
- Proficient Computer Skills
- Decision Making
- Organisational Skills
- Attention to Detail
- Positive and Professional
- Dedication
- Supportive
- Responsible
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- A global client within the Logistics Industry is seeking a Revenue Accountant to join their team. Based in Sandton.
- This candidate must have Logistics or Freight forwarding Industry experience
Key Responsibilities:
- Invoicing & Debtors Management
- Manage and maintain customer invoicing matrix
- Upon receipt of invoice request and documentation pack – review project for:
- Customer acceptance of rates
- Revenue and costs
- Volume correctly reported in the freight forwarding management system
- Support for ad hoc charges
- PODs and related documents for completeness
- Process invoice on the freight forwarding management system
- Post invoice in ERP
- Share invoice and required documents to customers in a timeous manner
- Distribution of weekly customer statements & collection of funds
- Liaise with central accounting/treasury team to ensure customer receipts are allocated correctly
Reporting Responsibilities:
- Weekly & monthly project reviews
- Weekly & monthly volume & margin reviews of projects
- Weekly & monthly updating of volume reports
- Weekly debtors report and circulation with relevant teams
- Weekly WIP report and circulation with relevant teams
- Support internal and external audit requests
- Preparation of other ad hoc reports and analysis as required
- Assist with any other accounting deliverables
Static Data/KYC:
- Manage KYC process for customer on boarding
- Assist with vendor onboarding when required
- Unblock Customer/Vendor accounts
- Follow anti-fraud process and update vendor bank account details
SHEQ:
- Understand and apply the SHEQ Policy as it pertains to financial accuracy and reporting within the SHEQ framework.
- Ensure financial documentation (e.g., invoices, revenue records) is controlled, accurate, and compliant with SHEQ procedures.
- Report any SHEQ-related discrepancies or errors in financial data to the Financial Manager or HSE/ISO Manager for resolution.
- Support SHEQ objectives by maintaining reliable financial records that contribute to organizational performance metrics.
- Participate in SHEQ training sessions and assist in audits by providing financial documentation when requested.
- Consider customer requirements in billing and revenue processes to enhance satisfaction and reduce complaints.
Requirements:
- Qualification in Finance
- 5+ years’ experience in customer invoicing, rates management and project reviews
- Industry experience in logistics and freight forwarding essential
- Experience in project accounting and activity-based costing analysis
- Experience with reviewing PODs and other customer documents
- Experience in working across multiple entities across multiple jurisdictions
- Strong MS Office skills (Strong MS excel skills is essential)
- Must be able to work under pressure and adhere to aggressive deadlines
- System knowledge (Salesforce, Navision/D365 & QlikView/Qliksense) will be advantage
- Highly organised with the ability to prioritise tasks in fast changing environment
- Process orientated with good attention to detail
go to method of application »
- An established client in Ballito is seeking a technically minded and reliable Junior Workshop Assistant to join their workshop team.
- The successful candidate will assist experienced technicians with general workshop requirements, the preparation and rebuilding of equipment, and related practical tasks while developing their technical skills and knowledge within a hands-on workshop environment.
Duties and Responsibilities:
- Assist experienced technicians with general workshop requirements.
- Assist with the preparation, rebuilding and fitting of mechanical components and equipment.
- Carry out practical workshop tasks as instructed.
- Assist with the handling, preparation and fitting of components as required.
- Follow instructions and established workshop procedures.
- Maintain a clean, organised and safe working environment.
- Develop technical and practical knowledge through hands-on workshop experience.
- Complete tasks accurately and within required timeframes.
- Work effectively as part of the workshop team.
Requirements:
- Previous experience working in a workshop environment, preferably for at least two years.
- Technically minded with a practical, hands-on approach to work.
- Grade 12 or equivalent preferred
- Ability to communicate clearly in English, both verbally and in writing.
- Ability to read, understand and follow instructions.
- Willingness to learn and develop technical skills.
- Reliable and responsible approach to work.
- Contactable references from previous employment.
- Residing in or around Ballito or the surrounding North Coast area, particularly for candidates without their own transport.
Advantageous:
- Previous experience in a mechanical or technical workshop.
- Experience in an automotive workshop, panel shop, auto electrical environment or similar.
- Valid driver’s licence.
- Own reliable transport.
Method of Application
Use the link(s) below to apply on company website.
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