Current Opportunities at BDO South Africa

Primary Purpose of the Role

• The Executive Assistant provides high-level, professional, and confidential administrative, secretarial, and operational support to the Chief People Officer (CPO) and Chief Brand Officer (CBO). The role ensures efficient coordination of executive activities, effective communication flow, and seamless management of strategic and operational priorities.

Key Duties and Responsibilities

Executive & Office Management

• Provide comprehensive administrative and secretarial support to the CPO and CBO in a professional and confidential manner
• Establish, implement, maintain, and continuously improve administrative systems, processes, and procedures
• Act as a key gatekeeper, managing access to the CPO and CBO while resolving general queries and escalating where required
• Manage and coordinate complex calendars, including scheduling meetings, appointments, and conferences
• Oversee and administer leave management for the CPO, CBO, and their direct reports
• Process payment requests, expense claims, company credit card reconciliations, and other finance-related administrative tasks
• Coordinate national travel arrangements, including bookings, itineraries, and logistics
• Support with ad hoc administrative and operational tasks as required

Communication & Stakeholder Management

• Build and maintain strong, professional relationships with internal and external stakeholders
• Conduct research and prepare reports, presentations, submissions, and executive correspondence
• Review, prioritise, and manage incoming correspondence (emails, letters, memoranda) and prepare items for executive sign-off
• Maintain awareness of key priorities, projects, and issues within the CPO and CBO portfolios
• Conduct daily alignment check-ins with the CPO and CBO to confirm priorities and schedules
• Screen calls and emails, respond to routine queries, and manage meeting requests
• Ensure timely and professional handling of all correspondence
• Provide direct support in:
• Preparing presentations
• Collating reports and data
• Drafting memorandums and communications

Meeting & Coordination Support

• Coordinate and schedule internal and external meetings, workshops, and feedback sessions
• Manage all meeting logistics (venues, technology, materials, catering, etc.)
• Prepare agendas, documentation, and presentation packs
• Capture key discussion points, decisions, and action items where required
• Track and follow up on action items to ensure accountability and delivery
• Compile and distribute meeting outcomes, inputs, and feedback
• Liaise with stakeholders to gather information and ensure alignment on deliverables

Project & Operational Support

• Provide administrative and coordination support for strategic initiatives and functional projects
• Track project progress and monitor timelines, risks, and deliverables
• Ensure effective communication of project updates to relevant stakeholders
• Support the execution of key People and Brand initiatives
• Project coordinator for activities and actions resulting from EXCO meetings

Requirements

Qualifications:

• National Diploma - Administration and Office Support or other relevant Secretarial/Executive Assistant qualification

Requirements:

• 8+ years’ experience as a Personal Assistant working with Executives in a professional services firm
• A mature individual who appreciates the dynamics of and confidentiality required when working with C Suite Executives 

Technical Competencies:

• Advanced MS office (particularly Excel and PowerPoint)
• Database Management
• Record keeping
• Excellent written and verbal communication skills
• Ability to prioritise and work under pressure
• Problem solving and analytical thinking skills
• Highly organised, detail oriented and able to multitask
• A team player with well-developed interpersonal skills

BDO Core Competencies:

• Relationships and Collaboration
• Exceptional Client Service
• Business Growth
• Engaging people
• Inclusive Agile Leadership
• Quality, Risk management and Operational transformation

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Description

• The Senior Audit Manager oversees and ensures that the project runs efficiently and profitably from inception to sign off, by managing all the relevant stakeholders in accordance with the Firm’s policies and procedures. The Senior Audit Manager further supports the Engagement Partner with clients' commercial management and business development initiatives.  

Reporting to the Audit Partner you will inter alia be responsible for: 

• Business Development
• Negotiating budgets/fees and overruns for clients once fee base has been agreed with the partner
• Managing WIP, write offs, fee queries and debtors
• Ensure Timeous and accurate billing of clients
• Accurate and Timeous planning of audits.
• Management and the Execution of audits.
• Managing staff movements on and off the job and timeously communicate to all relevant parties.
• Manage and control staff allocations on audit project.
• Ensure completion and finalisation of audits
• Building of effective relationships with clients and staff.
• Ensure Exceptional Client Service.
• Decide on audit appropriateness of audit opinion by resolving issues which might impact on the audit opinion and ensuring that these are brought to the attention of the engagement partner and documentation thereof.
• Manage the client and ensure that the project is delivered within the scope agreed on
• Mentoring of trainees
• Timeous completion of performance reviews

Requirements

Qualifications and Experience 

• CA(SA)
• At least 4 years post article Management experience with long term audit ambitions – partner/director
• Must have listed companies experience

Competencies 

• Strong Technical Ability
• Extremely high level of attention to detail and analytical and problem solving abilities.
• Ability to communicate effectively - Verbally and Written
• Ability to relate to clients at executive level
• Ability to apply sound professional judgment.
• Demonstrate a commitment to self-development and growth through research and attending courses relevant to role.
• Promote teamwork within the Audit Teams
• Strong Planning, organising and control skills

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Purpose of the role:

• The primary purpose of this role is to lead and manage the finance and administrative function for the BDO Digital division by ensuring effective financial planning, budgeting, reporting, compliance, internal controls, and operational support to enable sound financial management and support strategic business objectives.

Main Duties & Responsibilities :

• Design, develop and update financial, procurement and administrative policies and procedures
• Ensure that the finance and administration unit complies with laid down policies, procedures and regulations
• Co-ordinate the annual audit and follow-up on recommendations and action points raised by auditors
• Organise the preparation, approval, and execution of budget and ensure adequate budget control practices
• Develop and maintain sound reporting systems to facilitate effective financial management and strong internal control mechanisms
• Ensure an effective internal control system is maintained and adheres to statutory and fiscal requirements
• Reviewing the regulations, mechanisms and procedures to assess the adequacy of the reporting requirements to enable sufficient monitoring, whether project procedures and mechanisms could be simplified without increasing fiduciary risk, the adequacy of the built-in safeguards, identifying potential weaknesses and loopholes
• Review, analyse and ensure that service line financial records, accounts and reporting is accurate and adjust where required.
• Carry out supervision work to ensure that projects financial management systems are functioning appropriately, including the periodic review of project financial management reports for financial performance with special attention to value for money issues
• Analyse financial and operating data and prepare management reports, periodic and annual financial statements of project accounts
• Liaise with sub-service heads and other stakeholders on their department requirements, processes and reporting.
• Assist sub-service heads with administrative and financial processes.

Requirements
Requirements:

Qualifications/Recognition of Prior Learning equivalent:

• Honours Degree / master’s degree in commerce, finance or business administration from a recognized academic institution; a bachelor’s degree with at least ten years of relevant experience will be considered
• Computer skills and familiarity with accounting software is essential
• Experience in supporting project partners in the design and implementation of financial management systems, including financial and management reports
• Experience in coordinating budgeting processes and managing budgets and monitoring and supervising administrative processes
• Good oral and written communication skills

Work Experience:

• At least seven years’ experience in financial and administrative management

Technical Competencies:

• has high level of technical knowledge related to the job
• excellent analytical skills
• computer proficiency in the standard packages (word processing, e-mail and internet use)

Behavioural Competencies:

• Analytical thinking
• Attention to detail
• Problem solving skills
• Ability to work independently and in a team
• Flexibility with time management
• Ability to multi task and work under pressure
• Curiosity and continuous learning mindset