Current Vacancies at Eastern Cape Department of Education

Requirements

• NQF 7 in Finance/ Accounting/ Public Management or Administration/ Purchasing Management as recognized by SAQA.
• Five (5) years relevant experience in Supply Chain Management of which 3 years must be in Supply Chain Management at Assistant Director Level.
• A post degree qualification in the above will be an added advantage. 

Duties

• Provide demand and acquisition management services to the district, circuit offices and schools.  Provide contract management services.  Provide logistic, store, asset, and fleet management services. Provide ICT support services to the district, circuit offices and schools.
• Develop and implement appropriate performance management internal controls and audit trails to ensure efficient and effective supply chain management services.  Provide strategic support, advice, and guidance to all responsibility managers to ensure compliance with Supply Chain Management regulations.  Prepare monthly management reports on SCM Performance and provide early warning signs to management. 
• Follow up and provide advice and monitor the response to SCM audit findings in line with the agreed action plan. Identify and report on risks in respect of Supply Chain Management within the department and recommend corrective action.  Monitor compliance with contractual terms and conditions as well as service level standards. 
• Ensure compliance with SCM Policy and analyse on policy changes.  Monitor SCM supplier performance and complaints register.  Manage the review of payment vouchers and report findings with recommendations to Director. Conduct research that is informed by departmental procurement plans. Manage the demand of goods and services.
• Coordinate the development of specifications, terms of references and administer quotations/ bidding procedures. Provide demand planning and management support services. Coordinate and oversee contractual and service level agreement arrangement in partnership with legal services within EC. Develop and maintain EC contract register. Monitors evaluate and report on contract management services. Provide logistics and stores management services.
• Provide asset and disposal management services. Provide fleet management services. Identify SCM risks. Coordinate the development of SCM risk mitigation strategies. Monitor and report on risks related to SCM performance risk. Manage SCM systems and registers. Design and maintain SCM performance measures and standards. Maintain high standards by ensuring that the team / section produces excellent work in terms of quality / quantity and timeliness.
• Resolve problems of motivation and control with minimum guidance from manager. Delegate functions to staff based on individual potential provide the necessary guidance and support and afford staff adequate training and development opportunities. Ensure timeously development and implementation of Work Plans and Personal Development Plans (PDP’s) for all subordinates. Manage daily employee performance and ensure timely Performance Assessments of all subordinates. Ensure management, maintenance, and safekeeping of assets.

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Requirements

• Grade 12 certificate and no experience needed.

Duties

• Capture documentation for processing and information using spread sheet/ data platform to ensure that the information is captured correctly, verified and validated for the National School Nutrition Programme.  Checking for accuracy and amend where necessary.
• Dealing with queries regarding data captured and recognize and identify problems and report to the Supervisor. Avail the information captured to the Directorate. 
• Store and maintain captured data and documents to ensure correct storage according to standard archive procedures.  Input information on applicable data basis.   
• Liaison with Schools and relevant District Based Sections, for monthly and Quarterly reports.  Filling and logistics for NSNP Programme. Write and submit reports on monthly basis.  Communicating and sourcing of information regarding school queries or stakeholder queries. 
• Maintain an updated contact register for schools. Capturing financial report compliance, financial reports and District Based Asset Register. 

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Requirements

• A grade 12 certificate with no experience required.  

Duties

• Render general clerical support service: Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics Handle routine enquiries
• Make photocopies and receive or send facsimiles Distribute documents/packages to various stakeholders as required Keep and maintain the filing system for the component Type basic letters and/or other correspondence when required Keep and maintain the incoming and outgoing register of the component
• Provide supply chain clerical support services within the component. Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery.
• Keep and maintain the asset register of the component (district offices). Provide personnel administration clerical support services within the component. Maintain a leave register for the component Keep and maintain personnel records in the component Keep and maintain the attendance register of the component Arrange travelling and accommodation
• Provide financial administration support services in the component Capture and update expenditure in component Check correctness of subsistence and travel claims of officials and submit to manager for approval Handle telephone accounts and petty cash for the component.

go to method of application »

Requirements

• A grade 12 certificate with no experience required.  

Duties

• Render general clerical support service: Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics Handle routine enquiries
• Make photocopies and receive or send facsimiles Distribute documents/packages to various stakeholders as required Keep and maintain the filing system for the component Type basic letters and/or other correspondence when required Keep and maintain the incoming and outgoing register of the component
• Provide supply chain clerical support services within the component. Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery.
• Keep and maintain the asset register of the component (district offices). Provide personnel administration clerical support services within the component. Maintain a leave register for the component Keep and maintain personnel records in the component Keep and maintain the attendance register of the component Arrange travelling and accommodation
• Provide financial administration support services in the component Capture and update expenditure in component Check correctness of subsistence and travel claims of officials and submit to manager for approval Handle telephone accounts and petty cash for the component.

go to method of application »

Requirements

• A grade 12 certificate with no experience required.  

Duties

• Render general clerical support service: Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics Handle routine enquiries
• Make photocopies and receive or send facsimiles Distribute documents/packages to various stakeholders as required Keep and maintain the filing system for the component Type basic letters and/or other correspondence when required Keep and maintain the incoming and outgoing register of the component
• Provide supply chain clerical support services within the component. Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery.
• Keep and maintain the asset register of the component (district offices). Provide personnel administration clerical support services within the component. Maintain a leave register for the component Keep and maintain personnel records in the component Keep and maintain the attendance register of the component Arrange travelling and accommodation
• Provide financial administration support services in the component Capture and update expenditure in component Check correctness of subsistence and travel claims of officials and submit to manager for approval Handle telephone accounts and petty cash for the component.

go to method of application »

Requirements

• A grade 12 certificate with no experience required.  

Duties

• Render general clerical support service: Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics Handle routine enquiries
• Make photocopies and receive or send facsimiles Distribute documents/packages to various stakeholders as required Keep and maintain the filing system for the component Type basic letters and/or other correspondence when required Keep and maintain the incoming and outgoing register of the component
• Provide supply chain clerical support services within the component. Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery.
• Keep and maintain the asset register of the component (district offices). Provide personnel administration clerical support services within the component. Maintain a leave register for the component Keep and maintain personnel records in the component Keep and maintain the attendance register of the component Arrange travelling and accommodation
• Provide financial administration support services in the component Capture and update expenditure in component Check correctness of subsistence and travel claims of officials and submit to manager for approval Handle telephone accounts and petty cash for the component.

go to method of application »

Requirements

• A grade 12 certificate with no experience required.  

Duties

• Render general clerical support service: Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics Handle routine enquiries
• Make photocopies and receive or send facsimiles Distribute documents/packages to various stakeholders as required Keep and maintain the filing system for the component Type basic letters and/or other correspondence when required Keep and maintain the incoming and outgoing register of the component
• Provide supply chain clerical support services within the component. Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery.
• Keep and maintain the asset register of the component (district offices). Provide personnel administration clerical support services within the component. Maintain a leave register for the component Keep and maintain personnel records in the component Keep and maintain the attendance register of the component Arrange travelling and accommodation
• Provide financial administration support services in the component Capture and update expenditure in component Check correctness of subsistence and travel claims of officials and submit to manager for approval Handle telephone accounts and petty cash for the component.

go to method of application »

Requirements

• A grade 12 certificate with no experience required.  

Duties

• Render general clerical support service: Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics Handle routine enquiries
• Make photocopies and receive or send facsimiles Distribute documents/packages to various stakeholders as required Keep and maintain the filing system for the component Type basic letters and/or other correspondence when required Keep and maintain the incoming and outgoing register of the component
• Provide supply chain clerical support services within the component. Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery.
• Keep and maintain the asset register of the component (district offices). Provide personnel administration clerical support services within the component. Maintain a leave register for the component Keep and maintain personnel records in the component Keep and maintain the attendance register of the component Arrange travelling and accommodation
• Provide financial administration support services in the component Capture and update expenditure in component Check correctness of subsistence and travel claims of officials and submit to manager for approval Handle telephone accounts and petty cash for the component.

go to method of application »

Requirements

• A grade 12 certificate with no experience required.  

Duties

• Render general clerical support service: Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics Handle routine enquiries
• Make photocopies and receive or send facsimiles Distribute documents/packages to various stakeholders as required Keep and maintain the filing system for the component Type basic letters and/or other correspondence when required Keep and maintain the incoming and outgoing register of the component
• Provide supply chain clerical support services within the component. Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery.
• Keep and maintain the asset register of the component (district offices). Provide personnel administration clerical support services within the component. Maintain a leave register for the component Keep and maintain personnel records in the component Keep and maintain the attendance register of the component Arrange travelling and accommodation
• Provide financial administration support services in the component Capture and update expenditure in component Check correctness of subsistence and travel claims of officials and submit to manager for approval Handle telephone accounts and petty cash for the component.

go to method of application »

Requirements

• A grade 12 certificate with no experience required.  

Duties

• Render general clerical support service: Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics Handle routine enquiries
• Make photocopies and receive or send facsimiles Distribute documents/packages to various stakeholders as required Keep and maintain the filing system for the component Type basic letters and/or other correspondence when required Keep and maintain the incoming and outgoing register of the component
• Provide supply chain clerical support services within the component. Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery.
• Keep and maintain the asset register of the component (district offices). Provide personnel administration clerical support services within the component. Maintain a leave register for the component Keep and maintain personnel records in the component Keep and maintain the attendance register of the component Arrange travelling and accommodation
• Provide financial administration support services in the component Capture and update expenditure in component Check correctness of subsistence and travel claims of officials and submit to manager for approval Handle telephone accounts and petty cash for the component.

go to method of application »

Requirements

• A grade 12 certificate with no experience required.  

Duties

• Render general clerical support service: Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics Handle routine enquiries
• Make photocopies and receive or send facsimiles Distribute documents/packages to various stakeholders as required Keep and maintain the filing system for the component Type basic letters and/or other correspondence when required Keep and maintain the incoming and outgoing register of the component
• Provide supply chain clerical support services within the component. Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery.
• Keep and maintain the asset register of the component (district offices). Provide personnel administration clerical support services within the component. Maintain a leave register for the component Keep and maintain personnel records in the component Keep and maintain the attendance register of the component Arrange travelling and accommodation
• Provide financial administration support services in the component Capture and update expenditure in component Check correctness of subsistence and travel claims of officials and submit to manager for approval Handle telephone accounts and petty cash for the component.

go to method of application »

Requirements

• A grade 12 certificate with no experience required.  

Duties

• Render general clerical support service: Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics Handle routine enquiries
• Make photocopies and receive or send facsimiles Distribute documents/packages to various stakeholders as required Keep and maintain the filing system for the component Type basic letters and/or other correspondence when required Keep and maintain the incoming and outgoing register of the component
• Provide supply chain clerical support services within the component. Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery.
• Keep and maintain the asset register of the component (district offices). Provide personnel administration clerical support services within the component. Maintain a leave register for the component Keep and maintain personnel records in the component Keep and maintain the attendance register of the component Arrange travelling and accommodation
• Provide financial administration support services in the component Capture and update expenditure in component Check correctness of subsistence and travel claims of officials and submit to manager for approval Handle telephone accounts and petty cash for the component.

go to method of application »

Requirements

• A grade 12 certificate with no experience required.  

Duties

• Render general clerical support service: Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics Handle routine enquiries
• Make photocopies and receive or send facsimiles Distribute documents/packages to various stakeholders as required Keep and maintain the filing system for the component Type basic letters and/or other correspondence when required Keep and maintain the incoming and outgoing register of the component
• Provide supply chain clerical support services within the component. Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery.
• Keep and maintain the asset register of the component (district offices). Provide personnel administration clerical support services within the component. Maintain a leave register for the component Keep and maintain personnel records in the component Keep and maintain the attendance register of the component Arrange travelling and accommodation
• Provide financial administration support services in the component Capture and update expenditure in component Check correctness of subsistence and travel claims of officials and submit to manager for approval Handle telephone accounts and petty cash for the component.

go to method of application »

Requirements

• A grade 12 certificate with no experience required.  

Duties

• Render general clerical support service: Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics Handle routine enquiries
• Make photocopies and receive or send facsimiles Distribute documents/packages to various stakeholders as required Keep and maintain the filing system for the component Type basic letters and/or other correspondence when required Keep and maintain the incoming and outgoing register of the component
• Provide supply chain clerical support services within the component. Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery.
• Keep and maintain the asset register of the component (district offices). Provide personnel administration clerical support services within the component. Maintain a leave register for the component Keep and maintain personnel records in the component Keep and maintain the attendance register of the component Arrange travelling and accommodation
• Provide financial administration support services in the component Capture and update expenditure in component Check correctness of subsistence and travel claims of officials and submit to manager for approval Handle telephone accounts and petty cash for the component.

go to method of application »

Requirements

• A grade 12 certificate with no experience required.  

Duties

• Render general clerical support service: Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics Handle routine enquiries
• Make photocopies and receive or send facsimiles Distribute documents/packages to various stakeholders as required Keep and maintain the filing system for the component Type basic letters and/or other correspondence when required Keep and maintain the incoming and outgoing register of the component
• Provide supply chain clerical support services within the component. Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery.
• Keep and maintain the asset register of the component (district offices). Provide personnel administration clerical support services within the component. Maintain a leave register for the component Keep and maintain personnel records in the component Keep and maintain the attendance register of the component Arrange travelling and accommodation
• Provide financial administration support services in the component Capture and update expenditure in component Check correctness of subsistence and travel claims of officials and submit to manager for approval Handle telephone accounts and petty cash for the component.

go to method of application »

Requirements

•  grade 12 certificate with no experience required.
• Effective communication skills (written and verbal skills) and a good command of English language.
• Knowledge of the Public Service Legislative Framework. Proven competent knowledge of basic office administration practice. 

Duties

• Provides a secretarial /receptionist support service to the Director as follows: Receives telephone calls and refers the calls to the correct role players if not meant for the relevant manager. Records appointments and events in the diary of the manager. Types documents for the manager and the other staff within the unit on a word processor. Operate office equipment like fax machines and photocopiers.
• Provides a clerical support services to the manager. This will entail the following: Liaises with agencies to make travel documents arrangements, Checks the arrangements when the relevant documents are received. Arrange meetings and events for the manager and the staff in the unit. Identifies venues, invites role player, and organizes refreshments and set up schedules for meeting and events. Processes the travel and subsistence claims for unit.
• Processes all invoices that emanate from the activities of the work of the manager. Records basic minutes of the meetings of the manager where required. Drafts routine correspondence and reports. Does filing of documents for the manager. Administers matters like the leave register sand telephone accounts.
• Handles the procurement of standard. Receives records and distributes all incoming and outgoing documents. Collects all relevant documents to enable the manager to prepare for meetings. Remains up to date about prescript / policies and procedures applicable to her / his work terrain to ensure efficient and effective support to the Director.

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Requirements

• BA degree in Social Work. Registration with the South African Council for Social Service Professions. Computer literate. Valid driver’s license. 

Duties

• Provide needs-based social work services to offenders through individual attention, group work, community work, research and social work administration. Conduct individual assessments.
• Market social work services.
• Monitor and evaluate social work, intervention work, community work, research and social work administration.

go to method of application »

Requirements

• BA degree in Social Work. Registration with the South African Council for Social Service Professions. Computer literate. Valid driver’s license. 

Duties

• Provide needs-based social work services to offenders through individual attention, group work, community work, research and social work administration. Conduct individual assessments.
• Market social work services.
• Monitor and evaluate social work, intervention work, community work, research and social work administration.

go to method of application »

Requirements

• BA degree in Social Work. Registration with the South African Council for Social Service Professions. Computer literate. Valid driver’s license. 

Duties

• Provide needs-based social work services to offenders through individual attention, group work, community work, research and social work administration. Conduct individual assessments.
• Market social work services.
• Monitor and evaluate social work, intervention work, community work, research and social work administration.

go to method of application »

Requirements

• BA degree in Social Work. Registration with the South African Council for Social Service Professions. Computer literate. Valid driver’s license. 

Duties

• Provide needs-based social work services to offenders through individual attention, group work, community work, research and social work administration. Conduct individual assessments.
• Market social work services.
• Monitor and evaluate social work, intervention work, community work, research and social work administration.

go to method of application »

Requirements

• BA degree in Social Work. Registration with the South African Council for Social Service Professions. Computer literate. Valid driver’s license. 

Duties

• Provide needs-based social work services to offenders through individual attention, group work, community work, research and social work administration. Conduct individual assessments.
• Market social work services.
• Monitor and evaluate social work, intervention work, community work, research and social work administration.

go to method of application »

Requirements

• BA degree in Social Work. Registration with the South African Council for Social Service Professions. Computer literate. Valid driver’s license. 

Duties

• Provide needs-based social work services to offenders through individual attention, group work, community work, research and social work administration. Conduct individual assessments.
• Market social work services.
• Monitor and evaluate social work, intervention work, community work, research and social work administration.

go to method of application »

Requirements

• BA degree in Social Work. Registration with the South African Council for Social Service Professions. Computer literate. Valid driver’s license. 

Duties

• Provide needs-based social work services to offenders through individual attention, group work, community work, research and social work administration. Conduct individual assessments.
• Market social work services.
• Monitor and evaluate social work, intervention work, community work, research and social work administration.

go to method of application »

Requirements

• BA degree in Social Work. Registration with the South African Council for Social Service Professions. Computer literate. Valid driver’s license. 

Duties

• Provide needs-based social work services to offenders through individual attention, group work, community work, research and social work administration. Conduct individual assessments.
• Market social work services.
• Monitor and evaluate social work, intervention work, community work, research and social work administration.