Current Vacancies at The Independent Institute Of Education

Level and Scope of Responsibility: 

The level of delegated responsibility will vary from faculty to faculty and from individual to individual and will change over time and as operational needs require. Normally, a particular group of programmes and/ or modules within a faculty will be the direct responsibility of a Head of Programme who will then take primary responsibility for curriculum and material, capacity building and support including moderation and assessment.

The HOP will be responsible for ensuring effective interaction between the faculty/department and the site of delivery with respect to all matters related to The IIE and the faculty but in particular to the modules or programmes for which s/he is primarily responsible.

As this is a senior academic appointment it is not expected that the full range of activities will be encapsulated within a position description – instead, a person is expected to act responsibly within at least the following range of responsibilities.

Key Areas of Responsibility Include:

• Aspects of faculty administration as delegated by the Head of Faculty
• Establishment and maintenance of effective interaction between the faculty/department and the sites of delivery with respect to the particular programmes for which s/he is responsible and more generally
• Identify and monitor programme developers including briefing and the quality assurance of their work
• Responsible for the setting and monitoring of minimum standards for delivery and assessment including management of academic incidents related to assessment
• Tracking of student performance, in cooperation with trading division national offices, in designated programmes and modules including planning and monitoring of interventions that may be required to address problems
• Responsible for identifying, briefing, and managing moderators in consultation with the trading division and for managing the moderation of assessments within the faculty – this includes planning and implementation of problem-solving strategies as needed
• Active commitment to the maintenance of academic standards and of curriculum areas within the discipline – this includes capacity building on campus and own personal commitment to keeping up to date
• Demonstrated commitment to the development, implementation, and monitoring of all IIE policies
• Active commitment to capacity building on the sites of delivery and where applicable the preparation and delivery of peer lectures and seminars - one of the key focuses here has to be building of capacity of lecturers to work with a diverse student body
• Participate in, and contribute to, the IIE/faculty’s activities, particularly its seminars and workshop programmes
• Participation in the key governance structures and committees as may be required from time to time
• Any other relevant duties as may be required
• Review, development, and implementation, subject to the policies and governance procedures of the IIE, of the curriculum, syllabus and material development of those designated programmes or modules (some of which may be service courses) for which the Head of Programme is responsible

Qualifications: 

The candidate must hold a minimum of a Master’s degree in computer science / data science / electronics / mechatronics, or a related discipline at NQF level 9, but a PhD is preferred.

The ideal candidate would have a strong background in at least 3 of the following areas: computer science; AI and machine learning; robotics and automation; IoT and sensor networks; data science and predictive analytics; big data, edge and cloud computing; enterprise architecture.

Experience:

• Normally, at least three years lecturing experience (full or part-time) in a public or private higher education provider. Under exceptional circumstances, different experience will be considered.
• Experience in writing curriculum, material, and assessment of student learning.
• Some understanding of the HE regulatory environment.
• Understanding of the NQF and associated regulatory environment.
• Work experience in the areas of AI, automation, IoT, data science or enterprise architecture development would be an advantage
• Experience with online curriculum delivery systems would be advantageous.

Competencies:

• Excellent communication skills particularly in English, both verbal and written, including the ability to communicate to a range of audiences in a way that communication is clear, concise, specific and accurate and accessible to the target audience
• Interpersonal skills characterised by tact and diplomacy and an ongoing ability to participate effectively in a team that is spread across the country
• Capacity to get others to follow by example and the ability to manage matrix management and communication structures
• High delivery ability, demonstrated capacity to organise own work and work against tight deadlines
• Attention to detail
• Ability to liaise cooperatively with other academics and colleagues within the faculty and the sites of delivery
• Proven ability to work constructively as part of a team, display initiative and work strategically and independently with limited supervision
• Proven record of managing projects to a successful conclusion
• Able to acquire new skills to keep up with new technologies and or new knowledge areas within relevant disciplines

Other Job-Related Information:

• Travel and work outside of normal hours will be required for which, given the level of seniority of the post, no overtime payment will be made.
• The HOP is appointed on academic conditions of service which include research leave and work-from-home privileges.

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The Committee Secretary is responsible for assisting and supporting the Senior Assistant Registrar with the IIE Governance meetings and also supporting the Office of the Registrar with other compliance tasks. 

Key Areas of Responsibility:

The Committee Secretary, under the guidance and supervision of the Senior Assistant Registrar, will be responsible for maintaining a system that ensures that The IIE remains compliant with regulatory and statutory requirements. This includes but is not limited to sharing the responsibility of the administration of Governance Committee meetings (Senate, Teaching and Learning, Research and Postgraduate Studies, Faculty Boards, Academic Planning and Development, and Brand Results Review Committees). In addition, the incumbent will be responsible for the administration of The IIE Institutional Student Council (ISC) and the Institutional Student Faculty Academic Forums (FAFs).

Other additional responsibilities:

• Compiling meeting schedules for the ISC and the FAFs.
• Sending out notices of meetings and calls for agenda items.
• Compiling and distributing the agenda packs in line with remits and conventions.
• Loading the agenda and supporting documents on the online system.
• Preparing and sending out items via round-robin for approval.
• Ensuring that all logistical arrangements are in place for the meetings.
• Taking and drafting of minutes.
• Managing meeting logistics during meetings.
• Ensuring that the minutes are signed off by the Chair of the meetings and distribution of minutes are in line with the governance meeting schedule.
• Compiling matters arising/action items and ensuring that these are signed off by the relevant Chair.
• Following up on matters arising and ensuring that these are incorporated into the agenda.
• Compiling and distributing Communiqués.
• Keeping up-to-date committee membership and attendance lists.
• Preparing and sending out committee membership letters.
• Maintaining the electronic and hard copy filing of all committee documentation.
• Keeping the agenda checklist and committee process documents up to date.
• Assisting with the induction of committee members.
• Facilitating the evaluations of committees.

Qualifications verifications:

• Verify qualifications as per verification requests received from relevant agencies/customers and ensure up-to-date records of qualifications and SLPs are maintained.

Customer Service:

• Attending to queries from IIE brands and other external customers, in line with IIE Policies and doing this via The IIE electronic/tracking systems.
• Other administrative tasks in support of the Registrar’s team and related to areas of responsibility.

Qualification: 

• Bachelor’s Degree (NQF Level 7) or equivalent.

Experience: 

• Academic, secretariat or administrative experience (at least three years) in the higher education sector in the division of the Registrar department, Faculty, governance sector (corporate, education or legal) or Secretariat

Competencies: 

• Excellent communication skills particularly in English, both verbal and written, including the ability to communicate with a range of audiences in a way that is clear, concise, specific, accurate and accessible to the target audience.
• Interpersonal skills, characterised by tact and diplomacy and an ongoing ability to participate effectively in a team that is spread across the country.
• High delivery ability, demonstrated capacity to organise own work and work against tight deadlines.
• Attention to detail.
• Ability to work constructively as part of a team, display initiative and work strategically and independently with limited supervision.
• Able to acquire new skills to keep up with new technologies and or new knowledge areas within relevant disciplines.
• Ability to multitask.
• Computer skills – high level of MS Word, Excel and working with institutional systems.
• Excellent typing skills and transcribing skills.

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Job Purpose:

• The position is responsible for a meticulous and detail-oriented LMS Courseware Administrator. In this role, the candidate will play a pivotal part in ensuring the quality and compliance of our courses on the Learning Management System (LMS).

Key areas of responsibility include:

• Conducting thorough quality assurance checks on courses within the LMS, meticulously assessing content against established guidelines to guarantee accuracy and adherence to standards.
• Implementing minor corrections on course pages, demonstrating a keen eye for detail to rectify any deviations from established guidelines and maintaining the overall integrity of the content.
• Undertaking basic course page administration tasks to optimize the user experience, ensuring seamless navigation and functionality for learners.
• Efficiently managing personal time and resources to meet deadlines, demonstrating excellent organizational skills and a proactive approach to task completion.

Qualifications:

• Bachelor's degree in a related field (e.g., Education, Instructional Design, Information Technology) or equivalent practical experience.

Skills:

• Attention to Detail: Exceptional eye for detail to perform accurate quality assurance checks and make precise corrections to course content.
• Technical Proficiency: Familiarity with Learning Management Systems (LMS) and basic course administration tools to efficiently navigate and manage course pages.
• Communication Skills: Strong written and verbal English communication skills to record and effectively communicate errors to team leads, as well as collaborate with cross-functional teams.
• Time Management: Excellent organizational skills and the ability to manage time effectively to meet deadlines and prioritize tasks.
• Problem-Solving: Critical thinking and creative problem-solving skills to address minor course page issues and contribute to continuous improvement.
• Proficiency in MS Word

Expertise:

• Courseware Administration: Proven experience in basic administration of course pages within an LMS, including implementing corrections and optimizing user experience.
• Quality Assurance: Previous experience in conducting quality assurance checks on educational content to ensure alignment with established guidelines and standards.
• Collaboration: Ability to work collaboratively in a team environment, contributing insights and actively participating in discussions to enhance the overall quality of courseware.
• Adaptability: Flexibility to adapt to evolving guidelines and technologies, staying current with industry trends in education and instructional design.
• Documentation: Proficient in documenting errors, resolutions, and other relevant information for effective communication and continuous improvement.

General:

• Demonstratable experience in LMS course design/editing is a minimum requirement. Relevant certifications or additional training in instructional design or related fields would be considered a plus. HTML, CSS skills and working knowledge of other MS Office applications are beneficial.