Current Vacancies at TotalEnergies

Candidate Profile

Candidate must possess the following:

• Qualified Chartered Accountant with 5 Corporate experience of large company

Key competencies required:

• Deciding and initiating
• Leading and supervising
• Presenting and communicating information
• Learning and researching
• Planning and organizing
• Analytical and attention to detail
• High level of integrity and commitment
• Problem solving
• Ability to meet tight deadlines

Technical knowledge or skills required:

• Good knowledge of internal Financial reporting standards (IFRS)
• SAP and MSOffice an advantage
• CaseWare

Activities

The candidate will be responsible for the following:

• Accounting and reporting
• To manage month-end closing procedures and ensure SOX compliance.
• To analyse journal entries on a monthly basis
• To review balance sheet reconciliations on a monthly basis
• To review Intercompany balances on a monthly basis
• To review reconciliations prepared by SSC and investigate any unreconciled items
• To review management accounts
• To review AFS for all subsidiaries
• To reviewe monthly and quarterly financial reporting for accuracy, completeness and consistency
• To ensure and maintain compliance with accounting reporting requirements according to local and international accounting standard and IFRS
• To assist with preparation of board pack presentations
• To review inter-company charges and their billing on a monthly basis
• To manage provision of information for audit (internal and external) requests and liaise with auditors on queries.
• Review monthly departmental performance KPI.
• To assist with adhoc requests from management
• To prepare/review the technical accounting memorandums
• To review central bank reporting submissions for affiliates 

Staff management

• Preparation of accurate KPI’s
• Ensure that the team is motivated, trained and strives to provide highest quality of financial reporting (timing, accuracy and consistency)
• To recruit competent staff
• Monitoring team’s performance on an ongoing basis.
• Managing and coordinating with the Shared Service Centre

Business developments

• To participate in information technology projects that have impact on the results of the company
• To optimize the use of available technology to improve the flow of available information to internal and external stakeholders
• To identify inefficient processes and drive the implementation of more improved accounting processes

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Candidate Profile

Successful candidate must have the following requirement:

• A formal qualification in administration or accounting is preferable.
• Minimum of 5 years of experience in the Energy or Construction industry as a Document Controller. REIPPPP experience is highly recommended.
• Proven experience with Electronic Document Management System (EDMS)
• Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.
• Knowledge of engineering documents and approval processes within projects.
• Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
• Willingness to be located at the Construction site during the construction period
• Computer skills MS Office, Word, Excel, Outlook, Microsoft Teams/SharePoint
• Attention to detail
• Able to work independently
• Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.
• Knowledge of engineering documents and approval processes within projects.
• Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
• Willingness to travel
• A valid Driver’s license
• Excellent skills in problem solving, team building, ingenuity and initiative are required to coordinate problem resolution and to execute schedule requirements within a team environment.
• Strong interpersonal and communication skills
• Excellent leadership and team building skills, and being able to influence decision makers

Activities

The main purpose of this position is to coordinate activities and provide administrative support to Project team:

Document Control:

• Setting up and maintaining Project Communication System supplied by the EPC Contractor and other role player, including internal distribution, archiving and storage of all incoming and outgoing correspondence.
• Setting up and maintaining Project Document Control System supplied by the EPC Contractor, including live archive and storage of all project Information and document.
• Monitoring EPC Contractor`s Schedule Monitoring System.
• Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date.
• Assisting the project team to search and retrieving document/information in the Systems.
• Manage SharePoint/Teams Folder Structure and adherence to the requirements
• Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager.
• Audit site Document Control and folder structure
• SPV Database and EPC Database

Administration:

• Assist with various administrative functions in bid development and submission, financial close, construction and operations
• Co-ordination of EPC and O&M interaction during the Contract Negotiation period.
• Main Equipment Suppliers -Working together with Head Office Procurement and Technical Teams to provide administrative support where required

Project Trackers & Reporting

• Responsible for managing the Project Deliverables List and EDMS

Updating

• Following up with key responsible personnel
• Timeline Trackers

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Candidate Profile

Qualification and background

• Completed MSC/ Bachelor’s degree in Human Resources and personnel administration       
• 10 years’ experience in Human resources as a generalist
• Strong ER knowledge
• Problem Solving and decision making
• HR Credentials
• Excellent people management skills
• Main Personal Abilities: Good Human Relations, Problem Solving, detail-oriented and Planning / organizing / coordinating / Team spirit
• Good command of English language and communication skills

Activities

The role of the Human Resource within the affiliate is to lead and direct the functions of the Human Resource Department.

These activities include:

• Ensuring the implementation and monitoring of Global campaigns in the affiliate
• Implement TotalEnergies Company corporate policies and campaigns
• Implementing Talent development strategies
• Coordinating Human Resources administrative functions
• Define, maintain and implement HR controls and procedures
• Maintain employee records according to policy and legal requirements for storing confidential documents in both electronic people format
• Management of Compensation and rewards including managing the monthly payroll through the Company shared service
• Salary benchmarking to market validation
• Implement and maintain occupational scales in line with the Hays level for local staffing
• Submission of workplace skills programs and WSP reports

Recruitment:

• To participate in the development and execution of the Recruitment Plan
• To facilitate recruitment and selection planning and processing for managers taking into account the Company’s transformation strategy
• To create job descriptions/profiles and competency profiles in conjunction with line management
• To lead the recruitment and selection process for each position when assigned
• To ensure that all pertinent applicant, interview and hiring data and files are complete for capturing onto the HR information database
• To maintain recruitment data / information on HR Information System
• To complete quality control on Job Descriptions
• To coordinate with Line Manager to ensure that handovers are completed
• To ensure lessons learnt from new recruits and leavers are captured

Talent Management:

• To design and implement a talent management framework
• To promote the alignment of talent management initiatives with the Group’s principles and locally
• To implement the HR & transformation objectives as defined by the Company under the direction of the Human Capital Manager
• To contribute ideas to the Job Grading & Evaluation Committee
• To maintain up-to-date staff career development files for area/s of responsibility
• To prepare and participate in departmental replacement /succession planning meetings and implement the recommendations as required
• To conduct performance management audits and ensure Performance Improvement Plans are in place
• To perform trends analyses in respect of exit interviews, engagement (stay) interviews, career discussions
• To assist in the coaching of team leaders and managers in effective talent management
• To provide advice and facilitate matters pertaining to team dynamics
• To develop and oversee execution of change management processes, where required

HR Strategic Business Partner:

• To proactively drive any new business developments within the departments
• To facilitate and implement all Change Management Initiatives
• To develop and co-ordinate the implementation of the Human Resources and Transformation’s Strategies
• To coordinate and implement the agreed Departmental Strategies
• To facilitate and manage the Talent Management Framework to support the overall business plan
• To provide pro-active HR best practice to Departments

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Candidate Profile

The candidate should possess the following:

• Transport Degree/Diploma, or any Supply Chain, Production Management, or Business Degree advantageous.
• Sound experience of transportation requirements for dangerous goods essential
• Ability to translate KPI's rations and trends into Business activities essential
• Good understanding of HSEQ principles for the transportation of Dangerous goods essential
• Good understanding of transportation contracts, advantageous
• People management and consequence management experience advantageous

Activities

The candidate will be responsible for the following:

Routing and Scheduling activity:

• To manage & control the effective scheduling of the contracted transport fleet ( Mines ), ensuring optimization of transport resources while adhering to agreed delivery SLA's in requirement.
• To interact with the Front Office section to help with the management of the compliance of transport contractors
• Daily interaction with ISP's and Transporters to ensure that deliveries are done timeously.
• To recommend areas of improvement for the consideration of the different stakeholders (Transport / Supply / Logistic / Marketing / HSEQ) to enhance productivity & efficiency of the transport operation and/or Supply Chain
• To identify potential cost reductions to enhance overall profitability of the company.
• To support HSEQ compliance to the Company's HSEQ standards, any local by-laws and government legislation to minimize all risk pertaining to the company's assets and stock, be an excellent corporate citizen, remain operational and ensure the safety of all individuals.
• To allocate non-contracted deliveries in-line with cost reduction strategy.
• To manage the deliveries via Mix Telematics
• To generate and communicate ISP's replenishments to various Mines and Mining Team and monitor the deliveries.
• Ensuring that all order creation are done on SAP and EDI. (Ortec)
• Costs to be reported and monitored together with the Performance and Planning team.
• Validate all monthly Invoices for deliveries to mines
• Stock In Transit to be monitored daily and signed off by various stakeholders weekly.

HSEQ and Technical

• To effectively manage and minimize the risk associated with transport operations by ensuring:
• compliance with all HSE Policies, rules, guidelines and legal requirements within area of responsibility.

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Candidate Profile

Qualification:

• Bcom Finance or
• Bcom Accounting or
• Bcom or Qualification in Auditing

Activities

• Brief Description - With support from the Internal controllers:
• Follow up internal control reports from process owners.Review and summarise internal control reports received from process owners.Run Internal control reports in SAP.Follow up action plans with process owners.Support the internal controllers in implementation of internal control corrective actions.Participate in the coordination of internal control project.Perform and participate in any adhoc management requests.

Context & Environment

Brief Description - With support from the Internal controllers:

• Follow up internal control reports from process owners.Review and summarise internal control reports received from process owners.Run Internal control reports in SAP.Follow up action plans with process owners.Support the internal controllers in implementation of internal control corrective actions.Participate in the coordination of internal control project.Perform and participate in any adhoc management requests.

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Candidate Profile

Ideally as a Depot Supervisor Bethlehem you will possess the following:

• Suitable 3-year tertiary qualification. (Engineering or Supply Chain and Logistics Management)
• Extensive experience gained in a petrochemical, production or industrial environment.

Activities

As a Depot Supervisor Bethlehem you will be responsible for the following activities:

Strategy:

• To ensure that there are optimal resources and stock for a safe and controlled 24/7 operation.

Management

• To oversee the loading and decanting of product within the Depot - ensuring activities are performed safely, efficiently and accurately recorded on SSAM, T
• To manage the Depot's maintenance programs ensuring no loss of revenue due to downtime, optimization of assets lifespan and all risk is minimized, including prequalification auditing and operational monitoring of contractors.
• To manage the Depot's stock, in conjunction with Supply, to ensure that stock levels are maintained at set targets to minimize working capital requirements and to meet customer / supply demands.
• Manage in-transit, operational and delivery stock losses within allowed tolerances and approved, as per limits of authority.
• To manage the Depot's operating expenditure through regular budget monitoring to ensure a reduction in costs to improve the profitability of the Company.
• Manage the relationship with OOC and ensure that TMSA meet all the operational and administrative requirements
• Manage the Depot employees through continuous people / overtime management, staff development and coaching / mentoring to ensure a positive working environment that will attract and retain skills and increase productivity.

Stock:

• Maintain levels at set targets to minimise working capital requirements and to meet customer demands.
• Reconcile daily ensuring that sales transactions are processed and quality control is maintained.
• Ensure Ssam balances to Sap daily, Depot gains/losses are explained and kept at tolerance levels
• Ensure stock gains/losses are within accepted norms/standards to minimize stock losses.
• Supervise the loading and distribution of product in the Depot
• The right product, in the right time, at the right quantity against set service levels and transport KPI's to meet customer requirements and improve the efficiency and optimization of the transport. Balancing of Kilometers with Transporter Products loaded are reconciled daily to maintain quality and stock control.
• Transactions on Ssam, SAP and EDI with regards to road and rail gantry are transacted correctly and timeously.
• Product received into Depot via Rail and Road is of the correct quality, quantity and correct storage locations.
• Drain backs are conducted safely.
• Delivery gains/losses are within accepted norms/standards to minimize stock losses.

Maintenance:

• Manage the depot's maintenance programmes on MX at minimum cost ensuring no loss of revenue due to downtime in the depot's operation, ensure maintenance is up to date ensuring and there is no outstanding issues, ensure the company's assets are protected and all risk is minimised.
• Assist Depot Manager in compiling annual maintenance budgets for Depot to ensure accurate and sufficient allocation funds

Hseq

• Supervise the HSSEQ of the depot to ensure constant adherence and compliance to the Companies standards, any local bylaws and government legislation. This to minimize all risk pertaining to the company's assets and stock, be an excellent corporate citizen, remain operational and ensure the safety of all people.
• Supervise operational crises and problems pertaining to the depot by activating contingency plans and advising all affected parties so as to avoid any/minimal disruption of the operational activity in the Depot.

To effectively manage and minimise the risk associated with depot operations by ensuring:

• Compliance with all HSE Policies, rules, guidelines, and legal requirements within area of responsibility.
• Promotion of safe working environment and positively contributing to the company and depot HE KPI's and risk reduction strategies.
• Ensure that HSE competency requirements are enforced within area of responsibility