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Aspen has a proud heritage dating back more than 160 years and is committed to sustaining life and promoting healthcare through increasing access to its high quality affordable medicines and products. Aspen has a market capitalisation of approximately US$10 billion, is the largest pharmaceutical company listed on the JSE Limited (share code: APN) and rank...
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BASIC JOB FUNCTIONS (Brief Summary)
- Ensure that Raw Materials are issued accurately and timeously to Production with strict adherence to cGMP protocols and principles
- Perform Hyster Driver duties as and when required
- Accurately capture all data onto the SAP system
- Assist with inventory controls and stock counts
- Systematic filing of relevant documentation
- Other ad hoc duties as required
- cGMP compliance is required at all times
PERSONAL ATTRIBUTES (Brief Summary)
- Ability to work independently as well as in a team
- Highly motivated with a good work ethic
- Willing to work overtime and possibly shifts as and when required
- Attention to detail and accuracy
- Good communication (written and verbal) in English with good data capturing skills
- Must be of sober habits and good attendance record
- Interpersonal skills and customer relations
Requirements
- Fine Chemicals requires the services of a highly competent and experienced Stores Assistant/Forklift Driver for the Supply Chain Department. To qualify for these positions the most suitable candidates must fulfill the following requirements:
- Minimum Education Qualification – Matric/Grade 12, with Maths
- Must be computer literate, MS Windows, i.e., Word, Excel, Outlook, etc.
- SAP experience is preferred
- Experience in stores/warehousing would be an advantage
- Good communication skills, both verbal and written
- Valid forklift driver’s license or have the ability to be trained within a reasonable time.
Closing Date: 20th, July 2022
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Overview
- Review and approve batch documentation in line with SOP and quality standards
- Perform lab quality review in line with SOP
- Provide services according to Production plan
- Related administrative tasks
Responsibilities
Planning and Operational Support
- Oversees work and/ or serve as a lead technical expert
- Optimise and facilitate implementation of current processes
- Identify gaps in current policies and procedures
- Propose changes or improvements to processes, tools and techniques
- Provide information for reports, as required by superior
- Provide analytical support in the absence of the TL
- Provide support during regulatory audits.
Lab Quality Review
- Perform LQRs according to Production plan
- Review and approve lab records to ensure pharmaceutical analysis has been carried out as per MOA; direct queries to laboratory
- Electronic approval of analytical results on relevant software. e.g. Empower
- Evaluate and interpret chromatography data to ensure accuracy of results.
- Review and approve batch documentation compliance with SOPs and quality standards
- Correct errors in batch documentation, in line with GMP standards, SOPs, and product specifications
- Record all OOS investigations and conclusions, and report to management
- Provide advise to analysts during laboratory investigations.
- Provide input into SOPs
- Ensure that products are produced, tested and stored according to the required SOP’s and documentation
- Ensure adherence by Analyst/ Tester before release
Reporting and Record-Keeping
- Document and store data according to SOPs and regulation
- Consolidate information for reports on weekly/ monthly basis
- Analyse consolidated data and provide recommendations
- Compile detailed and standardised reports and consolidated documents
- Initiate deviations once picked up during reviewing.
Skills required
Background/experience
- National Diploma in Analytical Chemistry
- 6+ years Laboratory experience
Specific job skills
- Understanding of pharmaceutical manufacturing and corrective action programs
- Pharmaceutical standards and compliance requirements
- Ability to interpret and implement policies, processes and objectives
- Strong technical knowledge and be competent in the use of all laboratory equipment, software and techniques.
Competencies
- Interrogating Information
- Following Procedures
- Maintaining Accuracy
- Customer Awareness
Accountability & Decision Rights
- Apply advanced and mastered knowledge of concepts, methods, terminology, codes, quality standards and specialised job requirements
- Escalate out-of-policy matters
Independent Decisions relating to:
- Correct and/ or contain errors of significant impact (financial loss, customer business, materials and/ or equipment downtime)
- Prioritise tasks and responsibilities within overall direction and clearly defined parameters/ schedules and established policies, practices, guidelines, and quality and safety checks
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Join South Africa’s global specialty and branded multinational pharmaceutical company with a presence in both emerging and developed markets and say it was you who joined Aspen.
Begin your 12-month graduate programme with Aspen and its extensive basket of products that provide treatment for a broad spectrum of acute and chronic conditions experienced through all stages of life. Our 12-month graduate programme is premeditated to develop young talent, striving for professional and personal growth.
You will attain working knowledge of Aspen as a business and you will learn how to deliver on high business demands, enduring pro-active and results driven traits within a diverse workforce and high-performance culture, in sustaining profitable portfolios through brand management exposure, strategy development, innovation and flawless execution.
This opportunity is intended to provide you with a compact foundation to further develop and succeed in your career, throughout the graduate programme you will be offered guidance and mentorship, followed by quarterly evaluations.
Requirements
To be eligible for this opportunity:
- Applicants must have completed Grade12
- Applicants must have graduated with a Degree in Commerce; Science or Marketing
- Have energy and passion for working with people.
- An energetic, self-starter who will be able to deal with multifaceted situations, committed to excellence and has a keen willingness to learn.
Closing Date: 15th, July 2022
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Main Purpose of the Role
Effective and timeous processing of local and international payments in compliance with financial policies and procedures and a high level of customer service by providing financial and administrative support to the organisation.
Key Responsibilities:
- Request for creditors statements the 1st week of the month.
- Request for all outstanding invoices and credit notes from supplier.
- Request for outstanding purchase orders from business units.
- Attach tax invoices to corresponding purchase orders for service-related expenses.
- Attach tax invoices to corresponding purchase orders, quotation, delivery note, and Procurement stamped approval for goods related expenses.
- Check allocation of expenses in line of Marketing code which requires a Standard form approved by line managers and Compliance Code Officer.
- Check tax invoice according to SARS compliance.
- Process tax invoice and submit posting.
- Reconcile creditors account to the Creditors Ledger.
- Select tax invoices and credit notes for payments.
- Payment advice and proof of payment emailed to creditor timeously.
- Journal to be processed for correction of expense allocation.
- Effective utilization of resources to keep processes cost effective.
- All queries are followed up and resolved in the shortest possible timeframe within policy framework.
- A professional attitude is displayed when responding to customers’ needs.
- Approval obtained from relevant signatories.
- Verify bank details with vendors by complying to EFT policy and procedures.
- Ensure the recons are submitted for payment on the 10th of each month.
- Check/verify Expense Claims to ensure correct allocations and support attached within policy framework.
- Ensure transactions are accurately recorded.
- Check calculation of input VAT.
- Analyze and maintain the GR IR report by verifying and clearing purchase orders daily.
- Analyze and maintain Expense Claim report by verifying and clearing expense claims daily.
- Analyze and maintain the Age Analysis report by verifying financial transactions.
- Forex payment
- Responsible for payment of Forex suppliers
- Follow up Forex Supplier Payments to ensure efficient accurate service delivery and availability of pertinent information to relevant parties
- Update & control ECA applications
- Update e-forex platform on FNB online banking
Skills and Competencies
- Effective planning, organising and co-ordinating
- Highly numerate
- Excellent analytical skills
- Effective problem solving and decision making
- The ability to communicate effectively (written and verbal) is essential.
- Attention to detail.
- Multi-tasking
- Focused
- Responsibility & Accountability
- Resilience
- Team Player
- Curiosity / learning agility
- High standards
- Ethical conduct
Education and Experience
- Matric/ Grade 12
- At least 2 years’ experience in Accounts Payable
- Deep working knowledge of Creditors Reconciliation
- Computer skills on SAP and MS Excel
- Solid understanding of Pharmaceutical Industry
Closing Date: 15th, July 2022
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OBJECTIVE: To responsibly, pro-actively and efficiently service the legal requirements of business units within Aspen SA Commercial. To manage and minimize Aspen Pharmacare’s legal and compliance risk.
KEY RESPONSIBILITIES:
Commercial Agreements:
- Provide well- considered, practical, high quality & timeous legal advice to enable Aspen’s commercial goals whilst mitigating risk where possible, design and implement solutions to achieve legal cost saving and efficiency to the company
- Ensure accuracy in vetting, drafting and negotiating commercial agreements by:
- Identifying Aspen’s rights and obligations in terms of these agreements to ensure best outcome for Aspen
- Liaising with business partners and third parties to negotiate and resolve agreements
- Timeously collating and addressing comments from all business partners
- Manage execution process of agreements through to confirmation of filing in the Aspen’s contracts repository, subject to SOPs and ways of working agreed within the team
- Continually assess and improve templates
Social Media Marketing & Digital: (including CPA, MCA, ECTA & POPIA)
- Provide well- considered, practical, high quality & timeous legal advice to enable Aspen’s sales & marketing whilst mitigating risk where possible, design and implement solutions to achieve legal cost saving and efficiency to the company
- Mitigate risk to the business whilst optimizing efficiencies and ensuring business objectives are achieved
Legal Opinions/Legal Solutions:
- Research legal implications of relevant legislation and case law as required
- Provide opinions and recommendations on legislation/agreements/projects to business on request
- Comment on new and amended legislation and regulations
- Update relevant business areas with legislative amendments and recommend and oversee implementation of any necessary changes to policies/templates/training to empower and enable business partners on legal topics where possible
Projects/Improving Efficiencies:
- Assist in implementing projects eg POPIA that will assist in ensuring business compliance with legislation, enhance business efficiencies, better enable business
- Improving, updating of policies / templates / processes
- Keep business informed of projects by updating at meetings, having training sessions, providing templates to gather info, processing info received, providing feedback to stakeholders
- Identifying gaps in policies, templates and/or processes
- Updating, drafting and implementing templates, processes to improve business efficiencies and ways of working to optimise output in terms of quality & cost saving
Anti-trust / IP / Litigation Support:
- Be aware of and understand the implications of these areas of the law
- Raise potential litigation/IP/anti-trust matters to the Legal Counsel, with analysis of the merits of the matter and suggested solutions
- Liaise and keep stakeholders informed were required
- Take initiative to stay informed of developments in these areas of the law
Legal Reporting & Meetings:
- Take accountability to manage and track legal matters from end to end, including submission of reports to the Legal Counsel
- Submit weekly status reports to the Legal Counsel on current matters
- Log matters on iManage and keep iManage Tracker updated with matters
Learning & Development: Develop knowledge of the pharma industry
- Continually develop knowledge of the pharma industry through on the job learning and attending of workshops or other formal learning opportunities
Requirements
Skills and Competencies
- Taking full personal responsibility for management from end to end and closure of allocated matters in the shortest possible time
- Organizational, time management and planning skills in light of fluid workload and portfolios
- Problem solving, logical, analytical thinker who is solutions and service oriented
- An ability to translate business problems into legal solutions
- Robust interpersonal skills including negotiation skills, listening skills and influence
- Excellent communication skills, written, verbal and non-verbal
- Conflict resolution
- Decision making skills and demonstrated ability to work at a level of independence and exercise of discretion in managing legal matters
- Ability to deal with uncertainty, seek detail, take initiative and be regularly adaptable
- Attention to detail
- Ability to manage support staff effectively
- Demonstrated ability to work in-consultation with relevant team and streams
- Positive 360 degree feedback from peers, external and internal business areas
- Team player with uncomplicated personality is essential
Technical Competencies / Skills:
- Advanced PC literacy on all MS Word applications (including Windows, PowerPoint, Outlook and Excel)
- Verbal and written proficiency in the English language
- High legal drafting skills
- Administrative and organizational skills
- Electronic database management skills
Knowledge:
- Legislation and legal practice management
- Knowledge of policy and procedure
- General and specialist Pharmaceutical industry knowledge or exposure
- Knowledge of business including a sound understanding of the Aspen Group structure and strategy
- Good corporate governance knowledge
- Transaction/deal life cycle steps and management
QUALIFICATION & EXPERIENCE:
- Matric / Grade 12
- Undergraduate Degree & Law Degree (LLB)
- Admitted Attorney
- 10 years working as an Attorney in a Law Firm and/or a Corporate environment
- Additional Legal qualifications / courses are a bonus
- General commercial knowledge and experience
- Experience in independently drafting and vetting legal agreements is essential
- General business experience, and specialized Pharmaceutical industry experience is a plus
- Exposure in drafting and negotiating local and international legal agreements
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Overview
- Monitor, maintain and repair electrical equipment and infrastructure adhering to GMP and safety requirements
- Plan and implement preventative and corrective maintenance to ensure optimal efficiency to meet planned production
- Manage electrical infrastructure and legal compliance in area
- Responsible for own tools and availability of spare parts in area of support
Responsibilities
Planning and Operational Support
- Act as a technical/ subject matter resource
- Facilitate implementation of current processes
- Identify gaps in processes and procedures and provide input into changes or improvements to processes, tools and techniques
- Train staff on SOPs and maintenance of equipment/ machinery
Electronics Engineering
- Perform planned preventative maintenance and inspections according to maintenance plan, job cards, and SOP
- Repair electronics/automation breakdowns according to job cards and SOP
- Troubleshoot electronic breakdowns to diagnose cause of breakdowns and minimise machine downtime
- Perform root cause analysis to identify cause of electronic failures and quality deficiencies to minimise machine downtime
- Prepare CAPA plans for review, and implement once approved to address electronics/automation failures
- Isolate, remove and replace defective components
- Complete and submit work requisitions with work performed
- Maintain workshop, tools and assets to standards
- Determine and request required parts, materials and special equipment to maintain electrical/Electronics infrastructure
- Install, test and validate electronics and automation infrastructure to ensure equipment operates efficiently
- Monitor and meet % downtime reduction targets
- Carry out planned calibration inspections and tasks as per internal audit schedule
- Ensure that equipment and machinery is checked and calibrated for purpose
Reporting and record-keeping
- Gather information required for reporting
- Complete and consolidate standard documents
- Document and file data according to SOPs and regulation
- Update and maintain records and systems
- Retrieve supporting documentation and records to facilitate and support query resolution
Requirements
Background/experience
- N6 or equivalent NQF level certificate (e.g. Electronic or Electrical Engineering) with 2 to 4 years’ Production/Engineering experience related to mechanical and electric repair and maintenance on calibration equipment
- Knowledge of PC, PLC controlled systems & instrument calibration
- Knowledge of computerised maintenance systems (Pragma) would be an advantage
Specific job skills
- Comprehensive knowledge of pharmaceutical manufacturing, standards and compliance requirements
- Ability to interpret and implement policies, processes and objectives
- Physically capable of lifting/ moving heavy equipment
Competencies
- Information Gathering
- Interrogating Information
- Pragmatic Action
- Meeting Deadlines
- Finalising Outputs
- Maintaining Accuracy
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ROLE PURPOSE:
To assist in the implementations, including taking ownership of certain data objects, for new projects or improvements to existing business processes, incorporating best practices and industry standards whilst also supporting with, and training Affiliates on financial submissions as part of the Group Reporting calendar.
Business process strategy implementation Training Materials, SOP and WI
- Prepares and updates of relevant training materials, Standard Operating Procedures and Work Instructions
Implementation
- Implements all standard operating procedures that are published for Group Finance Business Support
Business support services Business Support – Data
- Assists internal and external stakeholders during project and go-live phases with preparing, submitting and reconciling of project and financial information applying relevant best practices and industry standards, whilst ensuring adherence to Group Policies, Procedures, Standards and Internal Controls. Taking responsibility for own time planning and deliverables
Application Support
- Assists affiliates in providing the necessary support and training, including preparation of reconciliations, to respective finance departments as required for business tools/applications such as TM1, BPC, COGNOS, and the Group Financial System (GFS)
Reporting Submissions
- Assists affiliates during the monthly, budget and forecasting processes to ensure compliance and alignment to Group requirements – Revenue, Un-Earned Profit and COGS submissions
Continuous Improvement
- Identifies areas of improvement and possible increased productivity and provide recommendations to reduce financial and time waste.
- Provides post implementation support and thereafter continuously monitor and implementation of the identified improvements
Project Management Ad hoc projects
- Plans ad-hoc projects and after approval complete project ensuring deliverables are met within agreed scope, budget, on time and in full
Stakeholder engagement
- Actively engages with the business and develop and maintain strong, collaborative working relationship with Project team and business units
Requirements
Education and Certifications/registrations
- B.Com Accounting or equivalent
- Professional registrations – Advantageous
- SAP Certified Application Associate - Financial Accounting - Advantageous
- SAP Certified Application Associate - Management Accounting – Advantageous
Experience
- 4-5 years’ experience in a field of study or area of specialization
- 1+ years in an integrated ERP environment e.g. SAP/Baan
- Fully computer literate incl. proficiency in Excel
- Basic understanding of Project Management
Technical competencies & skills
- Experience in preparing Policies/Procedures, Standard Operating Procedures and Group Standards
- Energetic, enquiring mind, self-motivated, with good problem-solving skills, initiative and a passion for service excellence
- Must be diligent, astute, with a focus on attention to detail, high sense of urgency and deadline driven
- Mature, resilient, assertive, someone with unquestionable integrity who commands respect
- Ability to work under high pressure – a calm, organized approach and ability to prioritize
- Ability to interact with all levels of staff
- Highly analytical, project management skills, ability to influence and logical thinking skills and abilities are essential for success in the role
- 1+ years working in a manufacturing environment – Advantageous
Aspen Competencies
Business
- Accountability / Ownership -accept responsibility, own decisions and achieve results despite adverse conditions. They deliver on commitments, usually on time and respectful of others time
- Performance Driven - aspen’s success is dependent on its people and their ability to achieve results. This requires employees who have the ability to operate with a high level of energy, whilst remaining focused on the required outcomes
- Make Good Decisions - being solution orientated, innovative, agile and proactive. Good decisions are informed decisions. Employees need to seek information, isolate issues, hear all points of view, analyse data, act decisively and take calculated risks
People
- Communicate Effectively - clear and transparent communication leads to clear understanding. Sincere messaging with no hidden agendas. Choosing right messages and active listening skills
- Dealing with ambiguity Embrace Change - ability to comfortably initiate change and overcome obstacles operating with a high level of flexibility. Show resilience in the face of constraints, frustrations or adversity
Self
- Demonstrates a passion for Aspen - drives a positive perception about Aspen and builds pride through self and others. Has a clear understanding of Aspen’s history and lives the Aspen Values of Integrity, Innovation, Commitment, Excellence and Teamwork
- Contribute Special Expertise - contribute specific technical or functional expertise in their chosen career and possess an understanding of the bigger pharmaceutical industry picture
- Take Action with Integrity - Aspen employees must internalise the principles of the Aspen Code of Conduct and demonstrate integrity, fairness, accountability, respect, transparency and sincerity
- Continuously Grow and Develop - staying competitive means continually increasing knowledge, skills and capabilities. Learn from mistakes and continually strive for excellence
go to method of application »
Overview
- Review and approve batch documentation in line with SOP and quality standards
- Perform lab quality review in line with SOP
- Provide services according to Production plan
- Related administrative tasks
Responsibilities
Planning and Operational Support
- Oversees work and/ or serve as a lead technical expert
- Optimise and facilitate implementation of current processes
- Identify gaps in current policies and procedures
- Propose changes or improvements to processes, tools and techniques
- Provide information for reports, as required by superior
- Provide analytical support in the absence of the TL
- Provide support during regulatory audits.
Lab Quality Review
- Perform LQRs according to Production plan
- Review and approve lab records to ensure pharmaceutical analysis has been carried out as per MOA; direct queries to laboratory
- Electronic approval of analytical results on relevant software. e.g. Empower
- Evaluate and interpret chromatography data to ensure accuracy of results.
- Review and approve batch documentation compliance with SOPs and quality standards
- Correct errors in batch documentation, in line with GMP standards, SOPs, and product specifications
- Record all OOS investigations and conclusions, and report to management
- Provide advise to analysts during laboratory investigations.
- Provide input into SOPs
- Ensure that products are produced, tested and stored according to the required SOP’s and documentation
- Ensure adherence by Analyst/ Tester before release
Reporting and Record-Keeping
- Document and store data according to SOPs and regulation
- Consolidate information for reports on weekly/ monthly basis
- Analyse consolidated data and provide recommendations
- Compile detailed and standardised reports and consolidated documents
- Initiate deviations once picked up during reviewing.
Skills required
Background/experience
- National Diploma (Analytical Chemistry, Biotechnology, Microbiology)
- 6+ years Laboratory experience
Specific job skills
- Understanding of pharmaceutical manufacturing and corrective action programs
- Pharmaceutical standards and compliance requirements
- Ability to interpret and implement policies, processes and objectives
- Strong technical knowledge and be competent in the use of all laboratory equipment, software and techniques.
Competencies
- Interrogating Information
- Following Procedures
- Maintaining Accuracy
- Customer Awareness
Accountability & Decision Rights
- Apply advanced and mastered knowledge of concepts, methods, terminology, codes, quality standards and specialised job requirements
- Escalate out-of-policy matters
Independent Decisions relating to:
- Correct and/ or contain errors of significant impact (financial loss, customer business, materials and/ or equipment downtime)
- Prioritise tasks and responsibilities within overall direction and clearly defined parameters/ schedules and established policies, practices, guidelines, and quality and safety checks
Method of Application
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