Fresh Jobs at Civilian Secretariat for Police Service

REQUIREMENTS :

• National Diploma/Degree (NQF 6) in in Public Administration/Business Administration/Business Management/Public Management or equivalent qualification.
• Five (5) years’ experience in Office Administration/Executive Administrative environment, inclusive of three (3) years’ experience at Assistant Director Level. Knowledge of Government Systems and Structures. Understanding of the management of information and formal government reporting systems.

DUTIES :

• To render executive and strategic support to Secretary for Police Service. Establish, maintain and update both manual and electronic Documents Management System in the Office of the Secretary for Police Service. Coordinate correspondence management, including the screening, reading, quality assuring and prioritising submissions and other relevant documentation.
• Obtain inputs, collate and compile monthly progress and other reports. Categorise and prioritise submissions in the Office of the Secretary for Police Service and prepare advisory notes on submissions as required. Develop and monitor the implementation of protocols for the effective functioning of the Office of the Secretary for Police Service, in line with internal policies and procedures. Provide Secretariat Services for EXCO, MANCO, HODs and other high level meetings chaired by the Secretary for Police Service. Coordinate meetings and provide updates in respect of activities resulting from decisions taken in meetings chaired by the Secretary for Police Service such as EXCO, MANCO, HODs Forum, etc.
• Provide support to the MINMEC Secretariat comprising of the CSPS and SAPS. Provide support on special projects undertaken by the Executive Support Directorate on behalf of the Secretary for Police Service. Coordinate the HODs PMDS process for the Secretary for Police Service, in collaboration with Human Resources Development. Compile quarterly reports on activities in the Office of the Secretary for Police Service.
• Liaise with the Ministry and the Department of Planning, Monitoring, and Evaluation to ensure timeous and compliant submission of the Secretary’s performance documents. Keep a record of expenditure commitments, monitor expenditure for the Executive Support Directorate and the Office of the Secretary for Police Service. Supervise junior staff and learners in the Executive Support Directorate. 

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REQUIREMENTS :

• An undergraduate qualification (NQF Level 7 as recognised by SAQA) in Social Science/Data Science/ Statistics, Economics, or relevant equivalent qualification.
• Three (3) years’ proven experience in conducting impact research. Proven experience regarding research on the impact of policies, strategies and procedures. Experience on conducting impact analysis to determine effectiveness and efficiency. Promote the use of science to promote violence prevention and public safety, including testing sustainability and scalability of interventions.

DUTIES :

• Conduct evidenced-based research including quasi-experimental designs, cohorts design, longitudinal designs, survey research, longitudinal, experimental designs. Undertake quantitative impact analysis of legislation, policies and strategies on crime & violence prevention. Conduct primary and secondary research. Provide desktop research. Render research support through an active role in research planning including contribution to the Research Agenda development and review; and drafting of concept note, terms of reference and proposal to support research project; and identify research topics.
• Develop and apply quantitative, evidenced-based and impact research methodologies that is appropriate for the study, compile sampling plan and criteria for each research projects. Prepare interview tools and maintain accurate records of interviews. Develop and apply innovative and sound data collection/analysis systems for quantitative studies. Plan and manage field work processes. Conduct literature reviews and collects data. Conduct advanced quantitative data analysis, including causal inferences.
• Prepares briefing notes, facts sheets reports, other articles, and presentations. Undertake comparative research with national and international research institutions. Compiles research reports based on analysed data. Develop evidenced-based recommendations for the respective project. Provide summaries for respective research reports. Coordinate supply chain, research publication and dissemination processes. Prepare progress reports, coordinate the respective research project according to project management principles. 

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REQUIREMENTS :

• Undergraduate Qualification (NQF level 6 as recognised by SAQA) / Bachelor’s degree in Supply Chain Management / Logistics or Purchasing Management or relevant SCM qualification.
• Three (3) years’ experience in Supply Chain environment at a supervisory level. 

DUTIES :

• Coordinate, review and execute the Bidding process. Provide secretariat support services to the Departmental Bid Specification Committee, Acquisition Committee and Bid Evaluation Committee. Compile Bid documents. Publish Tender invitations. Conduct research on the relevant identified procurement needs. Analyse and determine requirements for implementation. Assess and interpret the results of the research conducted on the market. Recommend proposals for procurement methodology. Ensure compliance with quality requirements. Coordinate the review of the Annual Procurement Plan. Analyse the information and engage with business units regarding the annual procurement.
• Confirm availability of budget with Finance unit/Business Units. Check alignment of the procurement plan against strategic goals and objectives. Consolidate the information collected into the procurement plan and table for approval by the Accounting Officer. Compile Terms of Reference/ specifications to invite service providers for an expression of interest. Receive, evaluate and recommend the expressions of interest for approval/adjudication.
• Coordinate, review and source quotations from the Central Supplier Database (CSD). Receive, compile and recommend submissions (SCM3’s) for approval. Manage the rotation of suppliers. Quality assures information on the supplier database. Management of Resources (Human Resource, Financial Resource and Equipment/Asset).