Fresh Jobs at IDC

Synopsis

• An Invoicing Administrator is responsible for managing the invoicing process, ensuring accuracy, compliance, and timely processing of invoices within an organization.
• The administrator will facilitate the payment of all supplier / vendor invoices, through ensuring that all invoices received meets the IDC standard for payment (correct authorization, vat amount, IDC and Relevant Co. vat no, original invoice, address etc).

Job Description

• Ensure that all invoices, both that fall in the ambit of procurement system and outside, are paid in time and in line with the agreed terms with the contracted parties.
• Recording invoices in the register and send to account payable within reasonable after service entries have been released.
• Ensuring that invoice registers from SBU / Departments are completed accurately and filled.
• Receive all goods as per order, (match quantity, price & description) and sign delivery notes.

Qualification and Experience

• National Diploma in Accounting or related field
• Minimum of 2-5 years’ experience in Invoice Management;
• Knowledge and experience working with Microsoft Word, Excel, Power Point;
• Practical Knowledge of SAP system particularly MM module will be an advantage;
• Proven experience in working in similar environment is preferable;
• Knowledge and understanding of financial reports.

Job Requirements
TECHNICAL/FUNCTIONAL COMPETENCIES

• Reconciliations Skills
• Project Management Skills
• Strong Analytical Skills
• Planning and Organising Skills
• Stakeholder Engagement Skills
• Negotiating and Influencing

BEHAVIOURAL COMPETENCIES

• Deadline driven
• Attention to detail
• Must be able to work effectively within a team structure
• Good Communication Skills
• Good Interpersonal Skills
• Coping with Pressures and Setbacks
• Good Time Management Skills

Deadline:22nd March,2026

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Synopsis

• Responsible for providing administrative support to the team to ensure efficient running of the office.
• To assist the team through planning and coordination of information to optimize workflow procedures in the team.
• To be the point of reference for all queries, requests or issues and be an integral part of the unit.

Qualification and Experience

• Matric
• Relevant Diploma
• 2 to 5 years proven Secretarial and Administration experience.

The following computer skills and knowledge of office software packages are essential:

• MS Word; PowerPoint; Excel; Outlook
• Knowledge of SAP will be an added advantage 

Roles and Responsibilities
Internal / Operational Processes

• Handle FICA allocations in respect to transactions submitted to the Anti-Money Laundering Cluster.
• Handle PFMA allocations in respect to request submitted to the Compliance Management Cluster.
• Ensuring efficient and effective administrative functioning of Compliance and Regulatory Affairs Department (CRAD) Effectively manage the administrative and coordination activities within the department.

Provide administrative support to the HoD and Department, including but not limited to:

• Quality check all documents issued by the HoD
• Act professionally as liaison between internal and external stakeholders
• Provide assistance in reviewing EXCO/ Board Sub-Committees/ Board packs to ensure quality and timeous submissions.
• Manage departmental actions to ensure they are implemented
• Ensure that the departmental team members comply with all internal policies and training requirements of the IDC
• Coordinate inputs for all planning and delivery processes relating to the department’s strategy execution
• Type business letters, memoranda and general correspondence for both internal and external purposes
• Ensure that administrative processes are in place in the Department
• Assist the HoD to monitor delivery of key tasks, implementation of actions from Committees or in meetings
• Consolidate departmental reports from team members

Roles and Responsibilities (cont.)
Customer Focus & Stakeholder Management

• To attend to general correspondence and liaison with internal and external clients (as and when required);
• Manage HoD activities with respect to engaging with stakeholders within IDC 

Learning, Leadership & People Growth

• Manage own development to enhance own competencies
• Participate in knowledge sharing in the team

Deadline:26th March,2026