Nelson Mandela University is a new generation university, distinguished by the wide range of study options and access routes open to students. Being named after one of the worlds most iconic statesmen gives us the unique opportunity of advancing our transformation imperatives and align our University with the ideals, values and vision of the late Nelson R...
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CORE PURPOSE OF JOB
- The primary purpose of this position is to provide professional, high-level executive and administrative support to the Deputy Vice-Chancellor: Research, Innovation and Internationalisation (DVC:RII), through dedicated personal assistance, effective office management, and proactive coordination of projects and institutional initiatives aligned with the RII portfolio. The role combines traditional PA responsibilities with the coordination of University-wide programmes, meetings, and events that advance the strategic objectives of Research, Innovation and Internationalisation.
- The incumbent will ensure that the Office of the DVC:RII operates with confidentiality, efficiency, and excellence, providing a seamless interface between the DVC and internal and external stakeholders, including staff, students, alumni, government departments, research funders, and international partners. The role requires initiative, sound judgment, and strong organisational ability, working collaboratively with other members of the Executive Support Team to ensure that all functions of the DVC:RII Office contribute effectively to the achievement of the University’s Vision 2030 and its global engagement agenda.
KEY PERFORMANCE AREAS
Executive and Office Administration
- Organise and manage all activities within the Office of the DVC:RII to ensure it functions as an efficient hub for the flow of information, documentation, and communication across the University.
- Manage general and office administration, including the receipt, processing, and tracking of correspondence, planning and coordination of meetings, and organisation of functions and events.
- Maintain an effective electronic and manual filing system, ensuring confidentiality, accuracy, and accessibility of records.
- Compile, type, edit, and quality-check correspondence, reports, presentations, and other official documents.
- Maintain a current understanding of key academic, administrative, and governance processes relevant to the RII portfolio.
Executive Support to the DVC:RII
- Manage and maintain the DVC’s diary, balancing competing priorities and adjusting schedules as needed to optimise time and efficiency.
- Coordinate all travel and logistical arrangements, including flights, transport, accommodation, and detailed itinerary planning.
- Anticipate the DVC’s needs and ensure that briefing materials, documentation, and background information are prepared timeously.
- Ensure efficient processing and follow-up of all incoming and outgoing correspondence.
- Handle sensitive information with discretion, confidentiality, and sound judgment.
Governance, Meetings, and Committees
- Coordinate and provide secretarial support to committees, task teams, and RII Group meetings.
- Prepare agendas, collate documentation, take accurate minutes, and ensure follow-up on action items.
- Book venues, arrange logistical support, and communicate meeting outcomes effectively.
- Ensure alignment of all governance processes with institutional requirements.
Communication, Liaison, and Stakeholder Relations
- Build and maintain effective communication channels with internal and external stakeholders, including staff, students, alumni, funders, and government or international partners.
- Receive and respond to queries, concerns, and requests with professionalism and efficiency.
- Draft correspondence, statements, and briefing notes on behalf of the DVC:RII.
- Represent the Office of the DVC:RII in a manner that upholds the integrity and reputation of Nelson Mandela University.
Financial and Resource Administration
- Manage and monitor the DVC’s operational, discretionary, and project budgets in compliance with University financial policies.
- Prepare and process financial documentation, purchase orders, travel claims, and P-Card reconciliations.
- Ensure budget tracking, reporting, and approval processes are accurate and transparent.
Projects, Events, and Institutional Citizenship
- Assist with and coordinate special projects, institutional events, and strategic initiatives led by the DVC:RII.
- Provide back-up and collaborative support to the broader Office of the Vice-Chancellor (OVC) and Executive Support Team.
- Contribute to institutional citizenship activities, including health and safety, transformation, and sustainability initiatives.
- Seek opportunities to improve administrative systems, workflow, and service delivery within the DVC:RII portfolio.
CORE COMPETENCIES
Professional and Administrative Competence
- Demonstrated ability to manage high-level executive and administrative functions in a complex institutional environment.
- Exceptional organisational and planning skills, with proven ability to prioritise competing tasks and meet deadlines under pressure.
- Strong attention to detail and a commitment to accuracy, quality, and confidentiality in all work.
- Demonstrated competence in managing complex diaries, travel logistics, and event coordination.
Communication and Interpersonal Skills
- Excellent written and verbal communication skills, including the ability to draft correspondence, reports, and presentations to a professional standard.
- Strong interpersonal skills and the ability to engage confidently, diplomatically, and effectively with people at all levels, internally and externally.
- Proven ability to handle sensitive or confidential matters with discretion, tact, and sound judgment.
- A courteous, approachable, and professional demeanour that promotes a positive image of the University.
Digital and Information Management
- Advanced computer literacy, including proficiency in the MS Office suite (Word, Excel, PowerPoint, Outlook) and digital scheduling platforms.
- Ability to manage digital filing, information systems, and office databases with efficiency and security.
- Capacity to learn and apply new institutional software, document management, and communication systems quickly.
Analytical, Research, and Problem-Solving Ability
- Ability to gather, synthesise, and analyse information to support decision-making, reports, and briefings for the DVC:RII.
- Proactive and solution-oriented mindset with the ability to anticipate challenges and propose improvements to processes and workflows.
- Sound analytical and problem-solving skills, applying initiative and independent judgment where appropriate.
Collaboration, Teamwork, and Institutional Citizenship
- Demonstrated ability to work collaboratively as part of a high-performing Executive Support Team.
- Willingness to provide back-up support and share knowledge and best practice with peers.
- Commitment to institutional transformation, inclusivity, and the University’s humanising values.
- Engagement in continuous learning and professional development in alignment with Nelson Mandela University’s Vision 2030.
Personal Attributes
- High degree of professionalism, reliability, and ethical conduct.
- Integrity and commitment to the confidentiality required of a senior executive office.
- Initiative, resilience, adaptability, and emotional intelligence.
- Enthusiasm, self-motivation, and a service-oriented approach aligned with the University’s mission.
REQUIREMENTS
Minimum Qualifications
- A relevant M + 3 qualification in Office Administration, Business Management, Communication, or a related field.
- A postgraduate qualification will be an added advantage.
Experience
- 3 - 5 years of proven experience providing executive-level administrative or secretarial support to a senior leader in a large and complex organisation, preferably in a higher education, research, innovation, or public-sector environment.
Knowledge and Skills
- Sound understanding of academic and research administration processes within a university or public institution.
Deadline:28th November,2025
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CORE PURPOSE OF JOB
- To manage and provide a high quality secretarial service within the office of the CIO and the NMU.
- To manage and ensure effective financial administration within the office of the CIO
- To provide a professional service to internal staff, Stakeholder as well as to the public.
- To manage and provide an efficient and effective administration support service within the office of the DVC: People and Operations when required.
KEY PERFORMANCE AREAS
- Manage the electronic diaries of the CIO.
- Screen calls and handle general enquiries about payments, travel, reimbursements, and refunds.
- Conduct basic research tasks for department managers and process internal print requests.
- Order stationery and refreshments as needed.
- Arrange meetings with stakeholders (internal and external), take minutes when required, and maintain committee correspondence.
- Organise local and international travel and provide administrative support to CIO and ICT Services.
- Support Executive Management offices as needed.
- Co-ordinate, process, file, and track financial transactions; monitor and consolidate the budget, including capturing and reporting.
- Manage staff access to ITS systems.
- Ensure all meetings are scheduled appropriately and circulate MANCO documentation for stakeholder input.
- Provide documents for meetings to CIO & Directors as necessary and arrange board meeting travel.
- Assist Directors with ad hoc requests and coordinate events, including booking venues, refreshments, and handling RSVPs.
- Communicate with stakeholders via phone and in person, follow up on requests, and arrange telecom/video conferences.
CORE COMPETENCIES
Key Skills and Competencies
- Have appropriate knowledge and experience of an administration system.
- Possess good analytical skills and have excellent interpersonal skills.
- Ability to use own initiative, work independently and maintain confidentiality.
- Have strong written and oral communication skills.
- Provide minute/note taking at meetings when required.
- Excellent telephone etiquette
- Adherence to the values of Nelson Mandela University
- Have a good understanding of project administration and applicable software
- Possess a thorough knowledge of Microsoft Office and excellent typing skills
- Have appropriate knowledge and experience in office administration functions
- Possess outstanding organisational skills
REQUIREMENTS
- In order to be considered for appointment, candidates must possess a Matric (Grade 12) as well as at least two to five (2-5) years’ relevant and / or working experience in which competency has been gained.
Deadline:28th November,2025
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CORE PURPOSE OF JOB
- The purpose of this post is to lend assistance in the building services workshops regarding maintenance and preventative maintenance work and services to all NMU buildings in accordance with the Health and Safety Act and NMU policies and procedures.
KEY PERFORMANCE AREAS
- Assist an Artisan in repairing and maintaining buildings on all building services related work orders.
- Be able to independently use electrical power tools, eg belt sanders, drills, etc.
- To apply protective coatings to objects (eg. varnish)
- To apply edging to chipboard parts of cupboards.
CORE COMPETENCIES
- Have knowledge of Large Buildings and Services infrastructure.
- Possess the ability to work without supervision and function well as part of a team.
- Have knowledge about minor building maintenance and new installation work.
- Must be able to work at heights, eg: ladders, scaffolding, roofs etc.
- Have working knowledge of the building regulations in the Occupation Health and Safety Act and Construction Safety legislation.
REQUIREMENTS
- Grade 8-12.
- 1 year’s relevant maintenance experience.
- Preference will be given to applicants that have and Unendorsed Category B driver’s license.
Deadline:28th November,2025
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CORE PURPOSE OF JOB
- The Director: Supply Chain Management (SCM) will be responsible for the development, implementation and maintenance of the Supply Chain Management system, and for the oversight and management of the overall Supply Chain Management operations, including demand, acquisition, logistics, disposal, performance and risk management.
- The role is also responsible for the review of the supply chain’s performance and for making recommendations to improve the efficiency and effectiveness of the supply chain.
KEY PERFORMANCE AREAS
- Providing strategic leadership for all supply chain related activities at the Nelson Mandela University
- Provide guidance to internal and external stakeholders relating to Supply Chain Management in compliance with Supply Chain Management Policy.
- Manage, control and oversee all functions reporting into Supply Chain Management (Procurement, Stores, Goods Receiving, Logistics and Contract Management)
- Manage and control the procurement of all commodities for Nelson Mandela University in terms of the Supply Chain Management Policy
- Monitor of strategic spend
- Establishment and Oversight of the supply chain specification and evaluation Committees in terms of the Supply Chain Management Policy
- Management of all staff within the Supply Chain Department Assist with strategy in terms of BBBEE spend Development and Oversight of the Supply Chain Management system
- Continuous review of legislation, regulation, policies and procedures relating to Supply Chain Management
- Preparation of clear, correct and complete documentation for presentation at the Tender Adjudication Committee.
CORE COMPETENCIES
- A good understanding of Supply Chain Management including procurement, goods receiving, logistics, stores and contract management
- Understanding of e-business / e-procurement systems
- Ability to solve problems and advise on principles of good corporate governance Up to date knowledge of supply chain and procurement matters in the industry (Constitutional requirements, National Treasury regulations)
- Understanding of the legal matters relating to management of suppliers and contracts Ability to apply and improve policies, procedures and systems
- Knowledge of BBBEE and PPPFA Excellent computer skills in MS Word, Excel Ability to compile value added reports
- Excellent skills in communication, leadership, judgement, decision making, strategic management, negotiation, analytical and problem solving
- Manage, develop and direct staff
- Ability to work under pressure and meet strict deadlines
- Must have a high degree of integrity, professionalism, confidentiality and attention to detail.
REQUIREMENTS
- BCom Honors in Logistics and/or Supply Chain Management
- 8 years experience in a purchasing and supply chain environment
- 5 years supervisory/management level experience
- Experience at a Director or Senior level of Management will be an advantage
- Experience in Supply Chain Management in a Higher Education environment will be an advantage
- Knowledge of the ITS system will be an advantage
- Membership of the Chartered Institute of Purchasing and Supply (CIPS) will be an advantage
Deadline:28th November,2025
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CORE PURPOSE OF JOB
- The General Computer Lab Coordinator is responsible for the effective management, maintenance, and support of student and staff computer laboratories across the University.
- The position ensures that computer labs remain functional, secure, and aligned with institutional ICT standards to support teaching, learning, and research.
- This includes overseeing daily operations, coordinating lab assistants, implementing software and hardware updates, maintaining asset registers, and ensuring a high-quality user experience.
KEY PERFORMANCE AREAS
- Provides ICT support to students
- To manage the Student Assistants
- To oversee daily operations of all general computer labs, ensuring accessibility, uptime, and technical readiness.
- To coordinate lab usage schedules, access control, and security in collaboration with Protection Services and Faculty representatives.
- To Log CRM cases for Hardware and software issues
- To assist with student pins and passwords.
- To manage the installation, configuration, and maintenance of hardware, operating systems, and application software in Computer Lab
- To ensure timely resolution of technical faults logged through the ICT Service Desk.
- To maintain compliance with cybersecurity and software licensing requirements.
- To provide frontline ICT support to students and academic staff within the labs.
- To Train and supervise student lab assistants to ensure effective service delivery and adherence to ICT policies.
- To Facilitate user awareness on acceptable use, digital literacy, and responsible computing.
- To Maintain an accurate inventory of lab equipment and software.
- To Ensure adherence to ICT asset management policies, including equipment lifecycle replacement and audit compliance.
- To Ensure safe working conditions in labs in accordance with Occupational Health and Safety (OHS) standards.
- To Implement energy-efficient and sustainable ICT practices where possible.
- To Prepare operational and incident reports for ICT management.
CORE COMPETENCIES
Key Skills and Competencies
- Strong interpersonal, communication, and customer service skills, with experience in interviewing, supervision, and team coordination.
- Solid knowledge of information security, PC software/hardware, Windows and macOS environments, networking, Active Directory, and lab management tools (Deep Freeze, Delpro, Papercut, Veralab).
- Effective analytical and problem-solving abilities, including conceptual thinking and system integration.
- Proven organisational skills, able to manage multiple labs, meet deadlines, and operate under pressure.
- Experience managing budgets and understanding university (NMU/FTC) requirements and policies.
- Focused on continuous improvement and addressing client needs, with a commitment to innovation in ICT service delivery.
REQUIREMENTS
- Grade 12 or equivalent
- Information Technology Qualification will be an added advantage.
- Two to five years relevant experience.
Deadline:28th November,2025
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