Fresh Jobs at Redefine Properties

Purpose:

• To Manage, Co-ordinate and engage in the planning, management and monitoring of all aspects related to the management of the Portfolio Facilities to ensure that quality standards are maintained and improved. Ensure strong stakeholder relationships are built and expectations maintained whilst complying with all internal policies and procedures or instructions from management.

Main duties and responsibilities:

• The active co-ordination, implementation, and monitoring of sustainability projects.
• To lead and manage a team in all aspects of site facilities management.
• To plan and oversee projects within timescales and budgets.
• Plan co-ordinate and manage facilities resources and operations as required.
• Organize and control service maintenance agreements.
• Work with procurement to source best value and look for opportunities to implement cost savings.
• Develop and implement an effective planned preventive maintenance program for the portfolio and manage it to ensure the equipment is maintained in at an optimal operational level.
• Assist and monitor tenant installation projects.
• Manage and monitor all contracted services and vendor suppliers, obtains quotations and prepares work orders.
• Manage and co-ordinate works with onsite teams to supervise maintenance employees to ensure maximum performance and compliance with all policies and procedures.
• Manage the preparation of documentation for the expense portion of the annual budget/business plan.
• Manage and prepare back-up information for operational reports.
• Assist the Property Managers as needed.
• Assist the National Facilities Manager as needed.
• To undertake any other duties as may be required by the level of the post, and as required by the National Facilities Manager and Senior Management.
• The post holder will ensure compliance with all health and safety requirements.

Job Specific Requirements: 

Job Knowledge:

• Knowledge of the Health and Safety Act, relevant building regulations applicable SANS codes.
• An understanding of customer service
• Thorough understanding of green building management.
• Analyzing and determine the nature of complex emergency responses in line with policies.
• Project management of all projects within the portfolio.
• Maintenance planning and scheduling. 

Technical Knowledge:

• Detail medium and low voltage substation design, including equipment specification and selection.
• Develop electrical specifications, designs compliant with local regulations and client.
• Coordinate and oversee factory acceptance and site acceptance testing of electrical.
• Detail High voltage substation and overhead line design, including equipment specification and selection.

Job-Related Skills:

• Critical thinking.
• Speak, read, and write English.
• Ability to work as part of a team.
• A flexible approach to work.
• Attention to detail.
• Proven ability to motivate and manage personnel.
• Proficiency in Microsoft Office Suite applications.
• Ability to lead an electrical engineering and design team for the execution of the electrical scope on EPC and EPCM projects.
• Ability to prioritise own workload to meet deadlines.
• Ability to analyse facts and exercise sound judgment in arriving at conclusions.
• Ability to develop long-term plans and programs and to evaluate work accomplishments.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to solve practical problems and deal with a variety of concrete variables in situations.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Relevant Job Experience:

 Essential:

• Minimum 10 years’ experience in Facilities Management.
• Multi-building management experience essential.
• Financial Management skills.

Education:

• BSc / B.Eng. Electrical Engineering degree or a BTech degree or equivalent qualification in Electrical Engineering (essential).
• Registered as an Engineer or Engineer Technologist with the Engineering Council of South Africa (ECSA) essential.
• Driver’s license with own transport.
• SAFMA accreditation is preferred.

Competency Requirements:

Essential:         

• Demonstrate leadership skills and a willingness to grow and learn new skill sets.
• Occasional weekend working and after hours call-outs will be required.
• Be able to work under pressure and manage stress levels.
• General Facilities Management with a specialization of electrical engineering for South African operation as and when required.
   

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Primary Purpose of the Job : 

• To provide administrative and clerical support to the center management personnel, typing of letters and reports, issuing of orders, and answering calls as well as all other normal office duties. To perform to the best of your abilities all duties and responsibilities reasonably assigned to you. You will always do your best to protect and promote the business and interest of the company and to preserve its reputation and goodwill.  

Key Performance Areas (KPA’s):

• Maintain professional communication and working relationships with staff, management, clients, and service providers.
• Answer and manage the switchboard, redirect calls, take messages, and assist walk-in visitors.
• Provide general administrative support, including filing, typing, email routing, and distributing correspondence.
• Schedule and manage boardroom bookings.
• Arrange courier services, deliveries, and document collections.
• Request quotes and issue orders on IT systems as required.
• Coordinate and call out contractors when necessary.
• Monitor progress on open and incomplete jobs. 
• Keep Occupational Health and Safety (OHS) files updated. 
• Assist with tenant-related matters, including turnovers and credit control.
• Follow up on outstanding supplier invoices.
• Maintain a neat office environment and manage stationery supplies.

Skills and competencies  

• High level of integrity and professionalism 
• Attention to detail 
• Proficiency in MS Office Suite 
• Be able to work under pressure and quick turnaround time 
• Oral and written communication skills 
• General administrative and report writing skills 
• Conflict and dispute resolution skills 
• Problem solving skills 
• Computer proficiency skills 
• Time management skills 

Experience and Qualifications  

• Grade 12 (essential) 
• Administrative or technical diploma/certificate will be an advantage 
• 2 years general administrative experience 
• 1 year systems experience 
• Technical property related experience will be an advantage 
• Customer and supplier liaison experience will be an advantage 
• Previous experience and / or knowledge of the property industry will be an advantage 
   

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Primary Purpose of the Job:

• To assist and engage the Building Managers as well as support property managers in the planning, management and monitoring of all aspects related to the management of the portfolio and inspection of work to ensure that quality standards are maintained or improved. Also, to ensure strong customer relationships are built and expectations are met and managed.

Key Performance Areas (KPA’s):

• Ensure effective business relations with tenants.
• Takes charge of all emergencies and ensures responsible back-up is available in order to take corrective action as necessary.
• Manage the outsourced service provider’s teams, including any specialized services team.
• Conduct regular inspections of the buildings.
• Implement and manage a planned maintenance schedule.
• Implements all maintenance and general procurement of materials and parts, scheduled installations and oversees that such repairs are accomplished in a safe and timely manner.
• Manage any ad hoc repairs and maintenance as required.
• Take responsibility for the maintenance of all critical equipment in buildings.
• Establish and maintain a safe, clean, attractive and effective environment for all employees.
• Provide services and support in a high-quality, cost-effective manner by motivating the maintenance workforce.
• Provide and maintain the necessary tools, materials and equipment for efficient and safe work.
• Maintains accurate records with regard to annual inspection of equipment and general preventative maintenance including rotational work assignment and over-time allowances and staff related matters.
• Demonstrate responsible management of budgetary resources

Job Specific Requirements

Job Knowledge:

• OHSA knowledge and its application
• General building maintenance
• Functional knowledge of procurement processes

Job Related Skills:

• Computer literacy skills
• Speak, read and write English
• Time management skills – ability to prioritize own workload to meet deadlines
• Functional numeracy skills
• Problem solving skills
• People management skills
• Attention to detail
• Flexible work approach

Job Experience:

• 6 years Building management or technical or similar experience
• Green building management

Education:

• Grade 12 (essential)
• Relevant technical/trade certification (desirable)

Competency Requirements:

• Essential
• Reliable
• Safety Conscious
• Organizing
• Technically Capable
• Manually Capable
• Communicating
• Quality Conscious
• Team Working
• Problem Solving
• Dynamic
• Cost Conscious