Portfolio Facilities Manager at Redefine Properties

Purpose:

• To Manage, Co-ordinate and engage in the planning, management and monitoring of all aspects related to the management of the Portfolio Facilities to ensure that quality standards are maintained and improved. Ensure strong stakeholder relationships are built and expectations maintained whilst complying with all internal policies and procedures or instructions from management.

Main duties and responsibilities:

• The active co-ordination, implementation, and monitoring of sustainability projects.
• To lead and manage a team in all aspects of site facilities management.
• To plan and oversee projects within timescales and budgets.
• Plan co-ordinate and manage facilities resources and operations as required.
• Organize and control service maintenance agreements.
• Work with procurement to source best value and look for opportunities to implement cost savings.
• Develop and implement an effective planned preventive maintenance program for the portfolio and manage it to ensure the equipment is maintained in at an optimal operational level.
• Assist and monitor tenant installation projects.
• Manage and monitor all contracted services and vendor suppliers, obtains quotations and prepares work orders.
• Manage and co-ordinate works with onsite teams to supervise maintenance employees to ensure maximum performance and compliance with all policies and procedures.
• Manage the preparation of documentation for the expense portion of the annual budget/business plan.
• Manage and prepare back-up information for operational reports.
• Assist the Property Managers as needed.
• Assist the National Facilities Manager as needed.
• To undertake any other duties as may be required by the level of the post, and as required by the National Facilities Manager and Senior Management.
• The post holder will ensure compliance with all health and safety requirements.

Job Specific Requirements: 

Job Knowledge:

• Knowledge of the Health and Safety Act, relevant building regulations applicable SANS codes.
• An understanding of customer service
• Thorough understanding of green building management.
• Analyzing and determine the nature of complex emergency responses in line with policies.
• Project management of all projects within the portfolio.
• Maintenance planning and scheduling. 

Technical Knowledge:

• Detail medium and low voltage substation design, including equipment specification and selection.
• Develop electrical specifications, designs compliant with local regulations and client.
• Coordinate and oversee factory acceptance and site acceptance testing of electrical.
• Detail High voltage substation and overhead line design, including equipment specification and selection.

Job-Related Skills:

• Critical thinking.
• Speak, read, and write English.
• Ability to work as part of a team.
• A flexible approach to work.
• Attention to detail.
• Proven ability to motivate and manage personnel.
• Proficiency in Microsoft Office Suite applications.
• Ability to lead an electrical engineering and design team for the execution of the electrical scope on EPC and EPCM projects.
• Ability to prioritise own workload to meet deadlines.
• Ability to analyse facts and exercise sound judgment in arriving at conclusions.
• Ability to develop long-term plans and programs and to evaluate work accomplishments.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to solve practical problems and deal with a variety of concrete variables in situations.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Relevant Job Experience:

 Essential:

• Minimum 10 years’ experience in Facilities Management.
• Multi-building management experience essential.
• Financial Management skills.

Education:

• BSc / B.Eng. Electrical Engineering degree or a BTech degree or equivalent qualification in Electrical Engineering (essential).
• Registered as an Engineer or Engineer Technologist with the Engineering Council of South Africa (ECSA) essential.
• Driver’s license with own transport.
• SAFMA accreditation is preferred.

Competency Requirements:

Essential:         

• Demonstrate leadership skills and a willingness to grow and learn new skill sets.
• Occasional weekend working and after hours call-outs will be required.
• Be able to work under pressure and manage stress levels.
• General Facilities Management with a specialization of electrical engineering for South African operation as and when required.