Fresh Vacancies at Vector Logistics

Job Purpose

• To manage and maintain the fleet and transport team in the hub/depot, thereby ensuring that productivity and performance are maximized.

Key Responsibilities

Fleet Control

• Manage the daily schedule.
• Check that a job card has been allocated to work and that the driver has managed to complete the form correctly.
• Ensure that drivers complete the checklist every morning and afternoon to establish if there are any defaults.
• Request complaints and difficulties for the day and take the appropriate action.
• Monitor transport performance against benchmarks by obtaining vehicle exception reports from the tracking department as a means of monitoring drivers’ conduct and vehicle performance such as: - speeding - excessive revving or braking - backdoor standing time - yard delays.
• Take the necessary disciplinary action depending on the particular instance or trend.
• Build a culture of asset care through counselling discussions with staff, particularly drivers.
• Consolidate, on an ongoing basis, accident/incident reports that display each driver’s conduct and make appropriate decisions on the sanction depending on the severity of the incident.
• Conduct physical checks on vehicles, identify areas that require attention and take the necessary action to resolve any issues.
• Analyse the details on the monthly vehicle inspection sheets and take the necessary action.
• Record the specific details of maintenance and repair requirements for each vehicle and send that detail to the workshop indicating the dates when vehicles will be required.
• Report daily to the Transport Manager on the trucks, indicating trucks that have been booked off.
• Providing reasons for why trucks are not being utilized and when they are expected to be in use again.
• Reconcile hired trucks kilometres to supplier shipments on a daily basis.
• Ensure that all vehicles are used optimally by checking that they are loaded to capacity and updated on the Vehicle Utilization Report on a daily basis.
• Complete a daily Casuals Report indicating reasons why ad hoc casuals were used.
• Monitor daily overtime on the BLICK system for drivers, van assistants, supervisors and refrigeration mechanics.
• Manage routes ensuring that time is optimised for each delivery.

Workshop Control

• Consolidate the total cost allocated to each truck on a monthly basis in a Cost Analysis Report.
• Demonstrate in report format the reasons for additional expenditure on vehicles.
• Keep diesel documents on a daily basis ensuring that they are reconciled to the Vector statement(s).
• Check and sign off overtime for the workshop.
• Monitor workshop service standards.
• Identify anomalies in service quality and stocks levels and investigate further.
• Complete a combined summary of all monthly expenditure and report on a cost analysis sheet ensuring that it balances to the income statement.
• Ensure that all traffic fines have been paid correctly and promptly.
• Complete the Weekly Repair Template reflecting time and reasons spent on trucks booked off.
• Control fuel-related issues regarding hired and Vector trucks.
• Complete the daily checklists for the workshop.

Vehicle Maintenance

• Oversee cleaning team to ensure that trucks are cleaned on a regular basis. Ensure that vehicles are sent for a service in line with the vehicle maintenance plan.
• Provide a consolidated accident/incident report to the Logistics Manager.
• Conduct a daily visual check on all vehicles, ensuring compliance with AARTO and organisational safety requirements.
• Record faults on the vehicle inspection sheet and ensure that the necessary vehicle repairs are completed timeously.

Risk Control

• Investigate hijacking incidents to establish whether or not they are genuine cases.
• Handle proxy responsibilities.
• Ensure that all drivers have valid driver’s licences and PDP’s.
• Health and Safety Compliance
• Ensure all staff members comply with health and safety requirements.
• Investigate and report on all injuries on duty (IOD’s).
• Implement safe working procedures.
• Manage the outsourced washing of trucks and check all chemicals used are approved.
• Sustainability and Environmental Management
• Measure and manage sustainability practices within area of responsibility.
• Implement and monitor Sustainability Report targets.
• Ensure environmental legal compliance.
• Team Supervision
• Train staff on the Standard Operating Procedures that serve to guide their approach to work.
• Implement the Standard Operating Procedures through consistent application and communication.
• Ensure that staff understand the procedures and sign off the relevant documents.
• Conduct monthly meetings with staff in order to ascertain problems encountered and resolve associated issues.
• Manage staff performance in order to establish opportunities for development and harness strengths.
• Measure staff performance on a soft point system that includes punctuality and wearing the required uniforms, among others.
• Monitor staff using the hard point system that includes areas such as cash work; product shortages; handling of the track and accidents, among others.
• Report the consolidated performance and measurement analysis on staff notice boards.
• Deal with staff problems through one-on-one discussion striving to get to the root cause of problems.
• Manage casual staff by inducting them into the culture and clearly communicating rules to be followed.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Valid Code EB drivers’ licence.
• Minimum of a diploma in fleet management.
• Valid Code EB drivers' licence
• A minimum of 3 years in a transport management environment

Skills and Competencies

• Financial management
• Planning, organisation and coordination
• Computer literacy (MS Office)
• Verbal and written communication
• Interpersonal
• Logical thinking
• Problem solving
• Critical thinking
• Decision-making

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Job Purpose

• The L&D Administrator is responsible to attend to day-to-day administration activities within the Learning Function namely: Performs basic LMS administrator tasks; Organizes and administers registration, enrolment and attendance register capturing activities; compiles training materials and instructional aids, arranges for equipment setup, refreshments, etcetera for learning events; produce training reports and statistical data; collects information on training needs and skills requirements; printing of certificates and administer workflow processes for the payment of invoices and related transactions.

Key Responsibilities
Learning Administration

• Provide administrative support in the planning and delivery of a large volume of learning and development events.
• Obtain & collate training provider information for vendor approval.
• Track training documentation ensuring that Attendance Registers & associated costs are captured into the HR Management system.
• Generate certificates of attendance for in-house training events.
• Prepare learning and development materials to a consistently high standard and ensure that they reach the delegates/facilitators within agreed timescales. i.e. Learner manuals.
• Co-ordinate and prepare new employee on-boarding packs.

Learning Program Implementation

• Schedule staff to attend internal and external learning events in accordance with the wider learning and development strategy (focus on A-B Band OR specific projects allocated)
• Communicate program requirements and details to employees and training providers within agreed timescales.
• Co-ordinate learning event arrangements; including venue, travel and catering requirements for a large volume of learning and development events in compliance with organizational policies and procedures.
• Set up training rooms, as required, for learning events.

Learning Systems Quality Assurance

• Basic LMS Learning Administrator tasks
• Produce and maintain large volumes of accurate electronic and manual learning and development records in compliance with organizational policies and procedures.
• Collect training information for audit purposes. BBBEE, Seta etc.
• Ensure learning administration and record keeping is up to date and accurate.

Stakeholder Relationships

• Interacts with multiple service providers to obtain invoices and to action the payment thereof.
• Interacts with internal clients to track attendance registers of learning interventions.
• Bursary and Student Administration (interns, apprentices, bursaries, company assisted studies)
• Maintain all student records and correspondence.
• Handle the administration of student applications and vacation work.
• Ensure student payments are executed in accordance with company policy.
• Liaise directly with Universities with regard to student queries.
• Provide administrative support to employees with regard to approved company assisted studies.

Ad Hoc

• Gather information for learning communications i.e. editorials for the company notice board and newsletter.
• Controls stock levels of stationery and materials relevant to training events.
• Update the learning and development calendar.

KPI’s

• 100% Accuracy, currency and completeness of training records
• Value for money procurement of vendors
• Accuracy and timeliness of invoice processing
• Client satisfaction rate

Key Relationships

Internal

• Business unit managers and executives
• Employees

External

• With relevant SETA and Sub-seta Sector Officials
• B-BBEE Verification auditors/ SETA and SARS officials
• Training Service providers
• Bursary Holders

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Relevant Diploma or Degree
•  2 to 3 years relevant experience in a Human resources or Administration or clerical function or similar environment

Skills and Competencies

Knowledge

• Human Resources/ Talent Development
• Skills development Act and Skills Development Levies Act
• Principles around assessment and moderation
• The functions of SAQA, and the ambit of its authority
• NQF and accreditation principles
• Organizational/business unit processes/ SOP’s
• E-Learning and related training tools and learning aids

Skills

• Verbal and written communication
• Computer literacy
• Data administration
• Analytical thinking and logical reasoning
• Presentation skills
• Organizational awareness
• Detail orientation

Competencies

• Upholding Standards
• Meeting Timescales
• Interacting with people
• Pursuing Goals
• Adopting practical approaches
• Executing Tasks

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Job Purpose

• The VECTOR LOGISTICS Talent Team is on the hunt for an experienced Regional Finance Controller to join our logistics division based at our Linbro Park Network Regional Office. The successful incumbent will be responsible for managing the Finance functions of the Linbro Park Network Depots.

Key Responsibilities

The key focus areas for the role are:

• Budgeting and Forecasting
• Coordinate the monthly financial close for respective depots
• Perform comparative analyses of results to budget, forecast and last year to test accuracy and reasonableness.
• Oversee prompt resolution of queries and reconciling items.
• Assess the level of accruals held for operational expenditure each month
• Measure, analyze and explain KPI fluctuations and variances.
• Ensure financial disciplines and internal controls are maintained.
• Manage the audit process and ensure deadlines are met
• Ensure high risk audit exceptions are attended too.
• Ensure compliance with IFRS, the Income Tax Act and operational procedures internal controls.
• Ensure compliance with capex application and procure to payment processes.
• Lead and develop staff within the context of the Labour Relations Act, Employment Equity Act, Basic Conditions of Employment Act and the Skills Development Act.
• Monitor team performance and provide regular feedback.
• Oversee and coordinate staff activities, ensuring service levels are met and protocols are adhered to.
• Coach and support staff where necessary to achieve objectives.
• Manage direct staff leave and general time management issues in line with organizational deliverables and standards.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric
• Minimum tertiary financial qualification (Degree/Diploma)
• Minimum of 3 - 5 years financial accounting experience, preferably Logistics and Cold Storage Warehousing environment (Advantageous)
• Minimum of 2 – 5 years’ experience in supervisory/controller capacity Interaction with senior management within an organization
• SAP experience highly beneficial.
• Highly proficient in Excel & PowerPoint
• Supervisory experience advantageous