Graduate Trainee Opportunities at Civil Aviation Authority (SACAA)

Description

Administration

• Filing of documents in the department.
• Attend to procurement of goods and services for LAC.
• Managing of travel logistics.
• Administrative support to the Regulation Development.
• Preparing legal documents.

Coordination of CARCom process

• Provide administration support to CARCom secretariat.
• Receiving and filing of CARCom proposals.
• Keeping and updating of register of CARCom proposals.
• Compilation and distribution of CARCom packs, including CARCom Agenda, Action Matrix, consolidation of Subcommittee reports.
• Compilation and distribution of Subcommittee packs, including Subcommittee Agenda, Workgroups reports.
• Management of CARCom membership list and representatives
• Set up and Facilitate CARCom meetings.
• Set up and Facilitate Subcommittee meetings.
• Facilitate meetings for Regulation Development and with other stakeholders.
• Coordinate engagement with the proposer on public comments received.
• Drafting distribution and filing off CARCom minutes.
• Set up and facilitate workshops and training delivered by LAC.

Version Control of Regulations and Legal Documents

• Maintaining and dealing with high level of confidential documents.
• Ensure version control of proposals.
• Ensure version control of contracts and other legal documents.
• Tracking version of regulation proposal from initial receipt, subcommittee and workgroup level, publication and comment stages until approval by CARCom for promulgation.
• Facilitate publication of proposal in Government Gazette and Website for public comments and promulgation.
• Maintain a register and update progress status of regulations and technical standards.
• Facilitate the publication of proposals in the Gazette and website, Compiling of Government Gazettes for submission at DOT.
• Submit and monitor finalization of translated regulation.
• Facilitate the sourcing, the appointment of service provider for translation of regulations (English to Afrikaans).

Editing, formatting of draft regulations and technical standards and distribution 

• Editing and Formatting of draft regulations and technical standards, proposals, and legal documents.
• Facilitating the submission of draft regulations and technical standards to CARCOM Chairperson, Director of Civil Aviation and Minister for approval.
• Monitoring approval process of draft regulations and technical standards submitted to the Minister and the DCA for approval.
• Circulation of promulgated regulations and technical standards to all staff and industry members.
• Facilitate submission of approved regulations and technical standards to the technical library and Communication department to update website.

Legal Advisory work

• Drafting and finalisation of international agreements and memoranda of understanding (MOU).
• Drafting or vetting of commercial contracts and service level agreements.
• Provision of legal opinions/advice on risks associated with commercial contracts.
• Provision of legal support in the negotiation of commercial contracts and service level agreements.
• Coordinating or assisting and monitoring attorneys in litigation process and potential litigation matters against the SACAA.
• Attending to Department of Transport and Director of Civil Aviation appeal matters and represent the SACAA in tribunal appeal Committee.

Requirements

Minimum Requirements

• National Diploma or Paralegal Diploma
• Computer literacy certificate 

Ideal Requirements

• LLB Degree and Legislative Drafting Course
• Advance certificate in computer 

Experience

• Legal background or regulatory experience 

Closing Date: 28 September 2023

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Description

Key Performance Areas

• Assist in the Implementation of an effective legal compliance program.
• Assist in compiling Compliance Risk Management Plans to in order to identify gaps.
• Assist in development and reviewing company policies to ensure compliance with applicable laws.
• Assist in advising Legal compliance specialist on the company’s compliance with laws and regulations through detailed reports.
• Assist in creating and managing effective action plans in response to audit discoveries and compliance violations.
• Present training on applicable laws.
• Assist the governance and ethics department.
• Assist with PAIA Applications.
• Assist the Assistant Company Secretary with governance related matters.

Outputs/Deliverables 

• Development and implementation of the POPIA compliance program.
• Implementation of the Legal Compliance and Governance program.
• Monitoring Ethics compliance.
• Regularly audit legal compliance in terms of company procedures, practices, and documents to identify possible weaknesses or risks.
• Assess company operations to determine compliance risk.
• Ensure all employees are educated on the latest regulations and processes.
• Process PAIA Applications.
• Prepare minutes.

Requirements

Minimum Requirements

• Legal Degree 

Ideal Requirements

• LLB (e.g., Compliance Certificate, Completed, Admitted Attorney Articles)

Minimum Experience

• Minimum 2 years’ experience required in a law firm or legal office.

Closing Date: 28 September 2023