Hot Jobs at Southern Oil (Pty) Ltd

Responsibilities

• Management & Department administrative support (Commercial Division)
• Provide full administrative support to the Commercial Director relating to aspects such as (but not limited to) diary management, PR, travel arrangements, liaison between the various departments within the commercial structure, presentations, minutes of meetings
• Manage credit card expenses process for the Commercial Director and Sales Manager
• Provide full administrative support to the Sales Manager
• Responsible for the travel arrangements of the commercial division.
• Direct liaison with external stakeholders

Commercial administration

• Prepare various customized reports on a daily, weekly and monthly basis
• Liaison with customers on matters such as pricing
• Manage internal projects 
• Raise Purchase orders (PO) and ensure timeous payments to stakeholders
• Responsible for commission administration
• Responsible for daily communication pertaining to key customer pricing
• Oversee the department compliance relating to policies and procedures
• Efficient and effective running of the sales office
• Attend to customer queries
• Oversee the department KRA process

Demand planning 

• Contribute towards maximising selling opportunities within the greater sales team
• MRP planning 
• Gather information from the sales team in respect to sales planning
• Review data and action accordingly – ie red flags
• Weekly review planned sales vs actual sales and planned draft sales orders
• Draft sales order management (link between Sales and Sales Admin)
• Direct link between commercial, planning and supply chain, in respect to order date movements and priority

Data analysis

• Sales Analysis (Internal)
• Review sales figures of all customers - month on month; quarterly; bi-annual
• Analyse basket of sales on all customers set on specific parameters 
• Deadline management
• Sales Analysis (External) – 3rd party sales data
• Distribution and gap analysis
• Competition activity analysis
• Opportunity analysis
• Report creation
• Brand equity calculation

Customer relationship management/ Event management 

• Build strategy and drive customer retention
• Liaison with key customers
• Building CRM strategy and implementation
• Responsible for all event management

Health and Safety

• Participate in safety forums created by Soill for example safety meetings and safety talks
• Follow-up on any activities assigned through safety meetings / committees / representatives / management
• Report all safety incidents to the relevant people
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at Soill
• Distribute safety information as and when required
• Wear protective clothing (where applicable) at all times

Employee management and development

• Ensure overall compliance to relevant procedures and policies.
• Ensure that all team members have clearly defined job profiles  
• Regular goal review completed to assess achievement of results
• Support, coaching and mentoring is continuously provided to ensure that objectives are met
• Ensure that development plans are in place for each employee 
• Appropriate allocation of resources to meet operational demands
• Ensure that events/activities taking place in the team are effectively communicated within team
• Ensure adequate succession planning in order to meet ongoing and anticipated business requirements

Requirements

Qualification and Experience

• Relevant tertiary qualification in Marketing/Finance/Analysis
• Minimum of 2-years relevant working experience coupled with team management
• Administration and coordination experience within a Commercial/Sales environment recommended
• Computer Literacy – MS Office Suite with specific reference to Excel (intermediate to advanced)
• Valid driver’s license

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Responsibilities

Communication – Internal and External

• Develop and implement internal communication strategies to ensure all employees are informed and engaged and aligns with the company’s goals and values.
• Work closely with senior management and HOD’s to identify communication needs and objectives with the aim to develop content that support employee engagement, training and company initiatives.
• Coordinate and manage internal events and engagements.
• Develop and execute external communication strategies to enhance the company’s public image and brand reputation.
• Create content for internal newsletters, emails, intranet, and other communication platforms.
• Manage media relations, including drafting press releases, handling media enquiries, and coordinating interviews.
• Oversee the creation and distribution of marketing materials, including brochures, newsletters, and social media content relating to the SOILL brand.
• Promote SOILL’s sustainability efforts and achievements through various communication channels.
• Oversee the communication aspects of the company’s annual report, ensuring it accurately reflects the company’s achievements and goals.

Stakeholder engagement

• Build and maintain relationships with key stakeholders, including farmers, businesses and the local community. 
• Develop and manage communication plans for stakeholder engagement initiatives.

Messaging and content creation

• Produce high-quality, original written content for various platforms, including website, social media, press releases, speeches and talking notes, and marketing materials.
• Ensure all content, including social media, aligns with the company’s brand voice and messaging.

Brand communication and events

• Collaborate with the marketing team to develop and execute brand (SOILL) communication campaigns.
• Manage communications for all donations and sponsorships. 
• Manage all aspects of event planning, including budgeting, logistics, and vendor for stakeholder (Board) engagements, Internal events, and other corporate events.

Corporate Social Investment (CSI) activities

• Oversee the company’s CSI activities, including the Canola Development Trust and learning and development initiatives to uplift the local community.
• Develop and manage communication plans for CSI initiatives SOILL is involved in various social projects. These projects vary from financial and product donations to assisting schools within our canola producing districts.

Crisis Communication

• Develop and implement crisis communication plans to manage and mitigate potential reputational risks.

Health and Safety 

• Participate in safety forums created by SOILL for example safety meetings and safety talks.
• Follow-up on any activities assigned through safety meetings / committees / representatives / management.
• Report all safety incidents to the relevant people.
• Attend safety education and refresher programmes.
• Comply with safety policies and procedures at SOILL.
• Distribute safety information as and when required.
• Wear protective clothing (where applicable) at all times.

Requirements

Qualification and Experience

• Bachelor’s Degree in Communications, CSI, Public Relations, Marketing, or a related field.
• 2 years of relevant working experience in internal communications, corporate communications, or a related field.
• Experience in content creation and managing communication channels.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and familiar with communication platforms and tools.
• Experience in event management, including planning and executing corporate events.
• Experience with social media management and digital marketing.
• Experience managing Corporate Social Investment (CSI) activities and community development initiatives.

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Responsibilities

• Oversee the production process(es)on the plant.
• Monitor and optimise, processes to ensure competitive, efficient and cost-effective process operations.
• Proactively plan production according to budget, demand and planning schedule.
• Monitor the production processes and adjust schedules as required.
• Monitor and make recommendations regarding repair and routine maintenance of equipment.
• Set quality control standards and systems to ensure quality control is maintained.
• Monitor product specification standards throughout production process.
• Develop and implement SOP 's for all processes in production ensuring that high quality standards are met.
• Proactive planning of all process chemicals and consumables.
• Daily monitor, reconcile and report relevant inventory and continuously report variations and replenishments.
• Ensure all daily production figures are captured and reported.
• Monitor and report daily and monthly down time.
• Monitor hygiene, and ensure master cleaning schedules are performed.
• Assess project and resource requirements and make recommendations.
• Ensure that health and safety and environmental regulations are met within area of responsibility.
• Be actively involved in policy and procedure maintenance.

Health and Safety

• Participate in safety forums created by Soill for example safety meetings and safety talks.
• Follow-up on any activities assigned through safety meetings / committees / representatives / management.
• Report all safety incidents to the relevant people.
• Attend safety education and refresher programmes.
• Comply with safety policies and procedures at Soill.
• Distribute safety information as and when required.
• Wear protective clothing (where applicable) at all times.

Employee management and development 

• Ensure overall compliance to relevant procedures and policies.
• Ensure that all team members have clearly defined job profiles.
• Regular goal review completed to assess achievement of results.
• Support, coaching and mentoring is continuously provided to ensure that objectives are met.
• Ensure that development plans are in place for each employee.
• Appropriate allocation of resources to meet operational demands.
• Ensure that events/activities taking place in the team are effectively communicated within team.
• Ensure adequate succession planning in order to meet ongoing and anticipated business requirements.

Requirements

Qualification and Experience

• Tertiary related qualification recommended.
• Relevant experience in production and manufacturing processes.
• Experience within an edible oil production environment preferred.
• Sound experience in leading teams.
• Knowledge of quality systems and standards.
• Proven knowledge of engineering and technology principles and practices.
• Computer literacy – Microsoft office packages, SAP.

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Responsibilities

• The general operation, service and maintenance of laboratory instrumentation and equipment
• Ensure calibration and verification checks are performed on laboratory instrumentation
• Manage the implementation, maintenance and improvement of an ISO Laboratory Management System
• Handling of general queries and requests from internal departments and external customers
• Conducting monthly safety checks as and where necessary
• Handling special COA requests
• Verification of test results and product information
• Conduct method validation and quality verification checks
• Investigate and report on questionable test results
• Responsible for laboratory functions and general tasks relating to food safety and quality
• Assist with training and verification of training effectiveness
• Participate in internal assessments and audits
• Ensure that cleanliness and safety standard are maintained in the Laboratory
• Assist with research projects and conduct test studies
• Interpret data and write reports
• Assist with the purchasing of Laboratory chemicals and consumables
• Preparing the Laboratory budget
• Ensure preparation and handling of product samples as per External Analysis Schedule
• Ensure adherence to Sampling Plans as per the Company policies and procedures

Health and Safety

• Participate in safety forums created by Soill for example safety meetings and safety talks
• Follow-up on any activities assigned through safety meetings / committees / representatives / management
• Report all safety incidents to the relevant people
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at Soill
• Distribute safety information as and when required
• Wear protective clothing (where applicable) at all times

Employee management and development

• Ensure overall compliance to relevant procedures and policies.
• Ensure that all team members have clearly defined job profiles 
• Regular goal review completed to assess achievement of results
• Support, coaching and mentoring is continuously provided to ensure that objectives are met
• Ensure that development plans are in place for each employee
• Appropriate allocation of resources to meet operational demands
• Ensure that events/activities taking place in the team are effectively communicated within team
• Ensure adequate succession planning in order to meet ongoing and anticipated business requirements

Student management and development

• Ensure students are trained and verified
• Ensure students’ research projects and practical exposure are aligned with institutes’ requirements and business objectives
• Ensure institutes’ WIL implementation plan is successful integrated within the department
• Support, coaching and mentoring is continuously provided to ensure that objectives are met
• Ensure all supporting documentation for WIL requirement is submitted timeously

Requirements

Qualification and Experience

• BSc Degree in Chemistry
• A minimum of 3 years of experience in a Managerial Capacity
• A minimum of 3 years’ experience in a Laboratory
• Implementation of the ISO 17025 Management System
• Knowledge of Food Safety and Quality Management Systems (HACCP, ISO, and FSSC)
• Knowledge of specialized Laboratory instruments (GC, ICP, NIR, Lovibond, Spectrophotometer, HPLC-GC-MS)