Hot Jobs at Spoor & Fisher

Job Advert Summary    

• Spoor & Fisher is looking for a Trade Mark Secretary within the TM: Merit Team. The successful candidate will be based in the Centurion office, reporting to the Senior Associate heading up the practice. The ideal candidate should have a keen eye for detail and should be able to attend to general trade mark secretarial duties with a focus on litigation.

Minimum Requirements    

• Matric (essential).
• Paralegal qualification or relevant tertiary qualification (advantageous).
• Minimum 3–5 years’ experience in a trade mark practice.
• Strong understanding of trade mark prosecution and litigation procedures.
• Experience with High Court or Tribunal filings (advantageous).
• Excellent written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Strong prioritisation and deadline management skills.
• Ability to manage a high-volume practice with minimal supervision.
• Commercial awareness and professionalism in client interactions.
• Ability to take instruction from multiple professionals and prioritise accordingly.
• Ability to anticipate filing and reporting requirements.
• Advanced proficiency in MS Office (Outlook, Word, Excel), including formatting of legal documents.
• A high degree of confidentiality and professional discretion.

Duties and Responsibilities    
Litigation Support

• Assisting with preparation and formatting of litigation documents, including:
• Letters of demand
• Undertakings
• Settlement agreements
• Company and close corporation name objections
• Affidavits
• Liaising with courts, sheriffs, and external service providers.
• Opening, administering, and maintaining trade mark litigation files, managing diaries, and monitoring statutory deadlines.
• Drafting and preparing correspondence to agents, clients, the Registrar of Trade Marks, and internal departments.
• Ensuring strict compliance with court and statutory deadlines.

Trade Mark Prosecution

• Preparing draft official action reports and compliance letters to the Registrar of Trade Marks.
• Reporting to clients on the status of applications.
• Instructing trade mark searches and preparing filing instructions for local and foreign applications.
• Opening, administering, and maintaining trade mark files, managing diaries, and monitoring statutory deadlines.
• Docketing and tracking deadlines for trade mark applications.
• Drafting and preparing correspondence to agents, clients, the Registrar of Trade Marks, and internal departments.

Commercial Work and Portfolio Management

• Preparing powers of attorney.
• Compiling trade mark schedules and portfolio reports.
• Preparing quotes.
• Conducting online investigations.
• Assisting with preparing of trade mark assignment agreements where required.
• Managing change of name, address, and amendment instructions and procedures.

Systems, Financial, and Administrative Support

• Accurate time recording and WIP management.
• Processing invoices and credit notes, and following up on outstanding fees where required.
• Updating internal accounting and general standing instructions.
• Answering and directing telephone calls professionally.
• Arranging meetings and managing calendars.
• Providing general administrative support to the trade mark team.

Deadline:24th March,2026

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Job Advert Summary   

• Spoor & Fisher is looking for a Trade Mark Secretary within the TM: Merit Team. The successful candidate will be based in the Cape Town office, reporting to the Senior Associate heading up the practice. The ideal candidate should have a keen eye for detail and should be able to attend to general trade mark secretarial duties with a focus on litigation.

Minimum Requirements    

• Matric (essential).
• Paralegal qualification or relevant tertiary qualification (advantageous).
• Minimum 3–5 years’ experience in a trade mark practice.
• Strong understanding of trade mark prosecution and litigation procedures.
• Experience with High Court or Tribunal filings (advantageous).
• Excellent written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Strong prioritisation and deadline management skills.
• Ability to manage a high-volume practice with minimal supervision.
• Commercial awareness and professionalism in client interactions.
• Ability to take instruction from multiple professionals and prioritise accordingly.
• Ability to anticipate filing and reporting requirements.
• Advanced proficiency in MS Office (Outlook, Word, Excel), including formatting of legal documents.
• A high degree of confidentiality and professional discretion.

Duties and Responsibilities    
Litigation Support

• Assisting with preparation and formatting of litigation documents, including:
• Letters of demand
• Undertakings
• Settlement agreements
• Company and close corporation name objections
• Affidavits
• Liaising with courts, sheriffs, and external service providers.
• Opening, administering, and maintaining trade mark litigation files, managing diaries, and monitoring statutory deadlines.
• Drafting and preparing correspondence to agents, clients, the Registrar of Trade Marks, and internal departments.
• Ensuring strict compliance with court and statutory deadlines.

Trade Mark Prosecution

• Preparing draft official action reports and compliance letters to the Registrar of Trade Marks.
• Reporting to clients on the status of applications.
• Instructing trade mark searches and preparing filing instructions for local and foreign applications.
• Opening, administering, and maintaining trade mark files, managing diaries, and monitoring statutory deadlines.
• Docketing and tracking deadlines for trade mark applications.
• Drafting and preparing correspondence to agents, clients, the Registrar of Trade Marks, and internal departments.

Commercial Work and Portfolio Management

• Preparing powers of attorney.
• Compiling trade mark schedules and portfolio reports.
• Preparing quotes.
• Conducting online investigations.
• Assisting with preparing of trade mark assignment agreements where required.
• Managing change of name, address, and amendment instructions and procedures.

Systems, Financial, and Administrative Support

• Accurate time recording and WIP management.
• Processing invoices and credit notes, and following up on outstanding fees where required.
• Updating internal accounting and general standing instructions.
• Answering and directing telephone calls professionally.
• Arranging meetings and managing calendars.
• Providing general administrative support to the trade mark team.

Deadline:25th March,2026

go to method of application »

Job Advert Summary    

• Spoor & Fisher is looking for a Trade Mark Secretary within the TM: Anti-Counterfeiting Africa team. The successful candidate will be based in the Centurion office, reporting to the Partner heading up the practice. The ideal candidate should have a keen eye for detail and should be able to attend to general trade mark secretarial duties with a focus on litigation.

Minimum Requirements    

• Proficient in MS Word
• Proficient in MS Excel
• Litigation experience
• Dictaphone experience
• A good command of the English language
• Accuracy
• Organised
• An eye for detail
• Quick turnaround times

Duties and Responsibilities    

• Attending to urgent dictation for PHM (litigious matters and occasionally prosecution)
• Assisting with and preparing litigation documents including letters of demand; undertakings; settlement agreements and affidavits
• Assisting client with queries
• Attending to diary
• Capturing time and preparing invoices
• Conducting on-line investigations
• Scheduling meetings for PHM
• Handling emails and queries from clients
• Preparing application instruction sheet
• Assisting with departmental typing
• Preparing trade mark reports from internal data
• Preparing reports and follow up on cases

Deadline:27th March,2026