Our goal is to help create a more equal and prosperous society by giving its vulnerable children the advantage
Welcome to Cotlands. As an organisation, we are working towards making South Africa a more equal society by creating access to play-based early learning opportunities for young children. Through the generous investments of donors and partners, Cotl...
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Duties & Responsibilities:
Recruitment and selection
- Assist the HR Manager with the overall recruitment process
- Post job ads and vacancies on job boards and social media
- Screen resumes and job applications
- Schedule and coordinate job interviews
- Assist in background and reference checks
- Assist in preparing job offer letters
- Send regret letters to unsuccessful candidates
Onboarding and exit of employees
- Orient new hires to the organization
- Take care of new hire paperwork and logistics – employment contracts, setting up online stationary, computer logins, email addresses, etc.
- Schedule one-on-one meetings to discuss company policies. Provide employee information.
- Serve as point person for all new employees’ inquiries.
- Help during exit interviews and complete termination documentation.
Record-keeping and reports
- Maintain accurate and up-to-date employee records, documents, including personal information, employment contracts, performance evaluations, and benefits documentation
- Monthly employee data reports with demographics, turnover and leave reports to generate HR reports
- Ensure employee data is handled and protected under applicable compliance laws.
Leave Management
- Manage and monitor all leave applications.
- Verify supporting documents
- Manage leave balances and projections with line managers
- Monthly leave reports
Coordinate reward and recognition campaigns
- Annual plan and reminders to employees
- Manage, analyse & present data of campaigns
- Prepare presentations and rewards
General & Ad hoc
- Follow-ups, reminders and confirming appointments related to the HR Department.
- Arrange and setup of online remote employee engagements
- Manage & order employee clothing when needed.
- Book venues and parking
- Assist with switchboard duties.
- Prepare, organise and distribute company notices and communication
Requirements
Minimum Requirements
- Relevant Qualification in Human Resources
- Minimum of 3 years’ experience in HR administration or related role
- Strong knowledge of HR principles, practices, and regulations
- Ability to maintain confidentiality and handle sensitive information with discretion
- Strong Microsoft skills in Excel, Word, PowerPoint and Teams skills
- Must have experience (or strong knowledge) of the full HR Value Chain
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Duties & Responsibilities:
Strategic leadership:
- Work through complexity of key issues, problems and opportunities to affect actions clearly and quickly
- Set goals to align with organisational goals
- Identify and exploit opportunities
- Proactively build and align stakeholders, capacity and resources to get thing done efficiently and achieve objectives
- Attract, develop and retain talent to ensure that people with the right skills and motivation are in the right place at the right time
- Build passion and commitment towards a common goal
- Integrate information from all sources to develop well-informed, diverse perspective that can be used to optimise organisational performance.
- Create an environment that embraces change, makes change happen and helps others to accept new ideas.
Plan and organise
- Staffing
- Budget
- Goals
- Deadlines
- Policies and procedures
- Resources
Financial acumen
- Prepare annual budget
- Manage regional expenses according to budget
- Assist with income where possible
Coordinate and direct operations
- Implementation plans
- Organise activities
- Coordinate staffing requirements
- Issue instructions and duties
- Control performance
Influencing and negotiating
- Manage relationships
- Resolve conflict
- Establish strategic connections
- Develop emotional intelligence
- Make impactful presentations
Requirements
Minimum Requirements
- Proven track record of at least 5 years in a project management role including managing a team.
- Ability to speak and understand the local African language
- Experience in managing, mentoring and coaching team members.
- Good written and oral communication skills.
- Results-oriented, strategic thinker and planner.
- Valid driver’s license with own reliable transport
Special requirements:
- Qualification in Early Childhood Development will be an advantage
- Prior non-profit experience is beneficial
- Knowledgeable and passionate about the organisation’s mission
- Ability to manage a team
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Duties & Responsibilities:
1. Quality service
Administration
- Provide high quality front line and inter departmental service
- Give accurate, clear and sensitive responses to client enquiries
- Assist with maintaining clerical and administrative systems to ensure an efficient and effective toy library service to all
- Assist with maintaining reception area, display table, office and kitchen in neat and orderly manner
Planning and organising
- Assist with planning and implementation of play sessions
- Co-facilitate play sessions
- Engage with children and provide varied and quality early learning opportunities
- Assist with preparation, rotation and set-up of play rooms/areas
- Assist with packing of PG kits as per learning plan
- Assist with preparation of events – WPD, toy library seminars
Maintenance and stock control
- Assist with sorting, packing and maintaining resources in a neat and orderly manner on toy library shelves
- Assist with sorting, packing and maintaining resources in all the storerooms in neat and orderly manner
- Assist with sorting, packing and maintaining all recycled and waste material in neat and orderly manner
- Assist with maintaining labels on toy library shelves and container/boxes in storerooms
- Assist with preparation and processing of resources
- Assist with repairs and cleaning of resources
- Assist with cleaning, packing away and maintaining all outdoor equipment in neat and orderly manner
Meetings, Work Sessions and Training
- Attend and participate in meetings and work sessions as required
- Attend in-service training and internal and external training as required
- Implement knowledge and skills acquired through training received to effectively and efficiently to provide quality services
Monitoring, evaluate, report and implement
- Conduct self-assessment/evaluation using monitoring check lists
- Use operational register to record completion of daily tasks as per PDP and work schedule to effectively manage time and tasks
2. Advocacy and networking
- Assist with building relationships with community children, primary caregivers and ECD centres
- Assist with the promotion of toy library services and programmes to community members, primary caregivers, donors
3. Risk management
- Use safe methods and techniques for shifting and lifting heavy equipment
- To take care of all resources, consumable items and equipment to prevent waste, damage or loss
- Assist with effective tracking systems of all the equipment and resources to identify damages or loss
- Assist with recovery systems to prevent permanent loss or damage of equipment and resources
Qualification and requirements
- Matric
- ECD level 4
- PC Skills
- Driver's license
go to method of application »
Duties & Responsibilities:
1. Quality service
Administration
- Provide high quality front line and inter departmental service
- Give accurate, clear and sensitive responses to client enquiries
- Assist with maintaining clerical and administrative systems to ensure an efficient and effective toy library service to all
- Assist with maintaining reception area, display table, office and kitchen in neat and orderly manner
Planning and organising
- Assist with planning and implementation of play sessions
- Co-facilitate play sessions
- Engage with children and provide varied and quality early learning opportunities
- Assist with preparation, rotation and set-up of play rooms/areas
- Assist with packing of PG kits as per learning plan
- Assist with preparation of events – WPD, toy library seminars
Maintenance and stock control
- Assist with sorting, packing and maintaining resources in a neat and orderly manner on toy library shelves
- Assist with sorting, packing and maintaining resources in all the storerooms in neat and orderly manner
- Assist with sorting, packing and maintaining all recycled and waste material in neat and orderly manner
- Assist with maintaining labels on toy library shelves and container/boxes in storerooms
- Assist with preparation and processing of resources
- Assist with repairs and cleaning of resources
- Assist with cleaning, packing away and maintaining all outdoor equipment in neat and orderly manner
Meetings, Work Sessions and Training
- Attend and participate in meetings and work sessions as required
- Attend in-service training and internal and external training as required
- Implement knowledge and skills acquired through training received to effectively and efficiently to provide quality services
Monitoring, evaluate, report and implement
- Conduct self-assessment/evaluation using monitoring check lists
- Use operational register to record completion of daily tasks as per PDP and work schedule to effectively manage time and tasks
2. Advocacy and networking
- Assist with building relationships with community children, primary caregivers and ECD centres
- Assist with the promotion of toy library services and programmes to community members, primary caregivers, donors
3. Risk management
- Use safe methods and techniques for shifting and lifting heavy equipment
- To take care of all resources, consumable items and equipment to prevent waste, damage or loss
- Assist with effective tracking systems of all the equipment and resources to identify damages or loss
- Assist with recovery systems to prevent permanent loss or damage of equipment and resources
Qualification and requirements
- Matric
- ECD level 4
- PC Skills
- Driver's license
go to method of application »
Duties & Responsibilities:
Quality service
Administration
- Provide high quality front line and inter departmental service
- Give accurate, clear and sensitive responses to client enquiries
- Assist with maintaining clerical and administrative systems to ensure an efficient and effective toy library service to all
- Assist with maintaining reception area, display table, office and kitchen in neat and orderly manner
Planning and organising
- Assist with planning and implementation of play sessions
- Co-facilitate play sessions
- Engage with children and provide varied and quality early learning opportunities
- Assist with preparation, rotation and set-up of play rooms/areas
- Assist with packing of PG kits as per learning plan
- Assist with preparation of events – WPD, toy library seminars
Maintenance and stock control
- Assist with sorting, packing and maintaining resources in a neat and orderly manner on toy library shelves
- Assist with sorting, packing and maintaining resources in all the storerooms in neat and orderly manner
- Assist with sorting, packing and maintaining all recycled and waste material in neat and orderly manner
- Assist with maintaining labels on toy library shelves and container/boxes in storerooms
- Assist with preparation and processing of resources
- Assist with repairs and cleaning of resources
- Assist with cleaning, packing away and maintaining all outdoor equipment in neat and orderly manner
Meetings, Work Sessions and Training
- Attend and participate in meetings and work sessions as required
- Attend in-service training and internal and external training as required
- Implement knowledge and skills acquired through training received to effectively and efficiently to provide quality services
Monitoring, evaluate, report and implement
- Conduct self-assessment/evaluation using monitoring check lists
- Use operational register to record completion of daily tasks as per PDP and work schedule to effectively manage time and tasks
Advocacy and networking
- Assist with building relationships with community children, primary caregivers and ECD centres
- Assist with the promotion of toy library services and programmes to community members, primary caregivers, donors
Risk management
- Use safe methods and techniques for shifting and lifting heavy equipment
- To take care of all resources, consumable items and equipment to prevent waste, damage or loss
- Assist with effective tracking systems of all the equipment and resources to identify damages or loss
- Assist with recovery systems to prevent permanent loss or damage of equipment and resources
Qualification and requirements
- Matric
- ECD level 4
- PC Skills
- Driver's license
Method of Application
Use the link(s) below to apply on company website.
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Gmail
Yahoomail