HR Assistant (Remote work) at Cotlands

Duties & Responsibilities:

Recruitment and selection

• Assist the HR Manager with the overall recruitment process
• Post job ads and vacancies on job boards and social media
• Screen resumes and job applications
• Schedule and coordinate job interviews 
• Assist in background and reference checks 
• Assist in preparing job offer letters
• Send regret letters to unsuccessful candidates

Onboarding and exit of employees

• Orient new hires to the organization 
• Take care of new hire paperwork and logistics – employment contracts, setting up online stationary, computer logins, email addresses, etc. 
• Schedule one-on-one meetings to discuss company policies. Provide employee information.
• Serve as point person for all new employees’ inquiries.
• Help during exit interviews and complete termination documentation.

 Record-keeping and reports

• Maintain accurate and up-to-date employee records, documents, including personal information, employment contracts, performance evaluations, and benefits documentation
• Monthly employee data reports with demographics, turnover and leave reports to generate HR reports
• Ensure employee data is handled and protected under applicable compliance laws.

Leave Management

• Manage and monitor all leave applications.
• Verify supporting documents
• Manage leave balances and projections with line managers
• Monthly leave reports

Coordinate reward and recognition campaigns 

• Annual plan and reminders to employees
• Manage, analyse & present data of campaigns
• Prepare presentations and rewards

General & Ad hoc

• Follow-ups, reminders and confirming appointments related to the HR Department.
• Arrange and setup of online remote employee engagements
• Manage & order employee clothing when needed.
• Book venues and parking
• Assist with switchboard duties.
• Prepare, organise and distribute company notices and communication

Requirements

Minimum Requirements

• Relevant Qualification in Human Resources
• Minimum of 3 years’ experience in HR administration or related role
• Strong knowledge of HR principles, practices, and regulations
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong Microsoft skills in Excel, Word, PowerPoint and Teams skills
• Must have experience (or strong knowledge) of the full HR Value Chain