Job Openings at Department of Higher Education and Training

REQUIREMENTS :

• A Degree/National Diploma (NQF Level 6) in Information Management/Data management or Relative Qualification recognised by SAQA, 2-3 years’ Work Experience in Data Management / TVET MIS environment or Relative Experience. A valid driver’s licence.

DUTIES :

• Ensure the overall supervision and proper management of TVET MIS, capturing and data extraction for the college. Ensure the overall supervision, coordination, compilation and submission of MIS reports and statics. Ensure the overall supervision and verification of inputs captured on ITS system and other related system. Ensure the overall supervision and administration of all academic and student related system. Ensure the overall supervision and maintenance of MIS licenses are renewed before expiry dates. Supervise human, physical, financial resource and perform other related duties. 

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REQUIREMENTS :

• A Degree/National Diploma (NQF Level 6) in Risk Management or Internal Audit or Relative qualification recognise by SAQA, 2-3 years’ Work experience in Risk, Fraud, Ethics and Integrity Management or Related Environment. A valid driver’s licence.

DUTIES :

• Ensure overall supervision and facilitate the provision of risk management services. Ensure overall supervision and facilitate the provision of fraud and anticorruption services. Ensure overall supervision and facilitate the provision of ethics and integrity management services. Ensure overall supervision and facilitate risk, fraud, ethics and integrity management awareness and training. Supervise human, physical and financial resources. 

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REQUIREMENTS :

• A Degree/National Diploma (NQF Level 6) in Supply Chain Management / Logistics or Public management, 2-3 years’ Work experience in supply chain or Assets Management or Relevant Environment. A valid driver’s licence. 

DUTIES :

• Render a bidding administration function for the college bid committees, administer the procurement of goods and services through effective and efficient demand management services, Provide and effective contract management service to the college, administer logistical and disposal services, ensure the provision of asset management services to the college, Management of human and financial resources in the unit. 

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REQUIREMENTS :

• Grade 12 / Matric / Level 4 Certificate. An appropriate National Diploma / Degree in Safety Management qualification. 2 years’ experience in occupational health and safety environment. Computer literacy. A valid driver’s licence. 

DUTIES :

• Participate in the development of policies, guidelines and strategies in line with Health & Safety Act. Compile the emergency evacuation policy, management plan and operational plan in relation to occupational health and safety. Compile outstanding 18001 OHSAS documentation. Compile and submit reports to internal stakeholders. Arrange and conduct health and safety trainings. Conduct induction training to staff and students in relation to health and safety. Promote Health and Safety working environment in all sites. Coordinate occupational health and safety risk assessments by visiting all sites for periodical inspection. Provide occupational health and safety related advice. Comply with DHET and College policies and procedures. 

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REQUIREMENTS :

• Grade 12 / Matric / Level 4 Certificate. 3-year National Diploma / Degree qualification in Human Resource Management. 3-5 years’ relevant experience in Human Resource environment. Computer Literacy. A valid driver’s licence.

DUTIES :

• Supervise and Administer conditions of service and remuneration of employees. Administer Pension, Housing Allowance and Long Service benefits etc. Ensure that new employees complete contract of employment. Administer employee leave. Ensure staff files are maintained (employment contracts, details, leave forms etc). Administer all termination requests. Administer the payroll for all employees and deal with all administration and queries relating to the Pension Fund and Medical Aid. Submit reports to management as required so that they are informed of HR related matters and can take informed decisions. Ensure that all employees have completed a Declaration of Interest and a Confidentiality Agreement. Administer staff records and ensure that records are updated.
• Supervise and Administer Recruitment and Selection. Develop a recruitment plan. Prepare adverts and obtain approval to advertise. Co-ordinate shortlistings and Interviews. Receive request for advertisement of vacant posts in the College. Advertise all vacancies in conjunction with Managers. Ensure preparations for interviews (arrangements of interviews such as dates, venues, and invitations to candidates). Facilitate the verification of all applicants’ qualifications. Compile reports for approval by Principal to appoint the suitable candidates on salary levels 2 to 8. Facilitate appointments and placements. Administer recruitment database. Manage Records for the College. Develop, review and ensure implementation of Records Management processes and systems. Administer the opening, archiving, closing and filing of files for new and existing employees. Ensure the updating of personnel files. Ensure safekeeping of Human Resource Records. Administer all records required for auditing purposes.
• Ensure the disposing of files in terms of the applicable legislations and approved College policy. Administer all incoming and outgoing correspondence. Administer a database of all incoming and outgoing mail. Administer register of file index on (filing system). Adhere to Department of Higher Education & Training and College policies and procedures. Manage human, financial and other resources in the unit. 

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REQUIREMENTS :

• Grade 12 / Matric / Level 4 Certificate. 3-year National Diploma / Degree qualification in Human Resource Management. 3-5 years’ relevant experience in Human Resource environment. Computer Literacy. A valid driver’s licence.

DUTIES :

• Ensure the implementation of training and development programmes. Conduct training needs analysis for the College. Conduct inductions for newly appointed employees in the College. Develop and implement training schedule. Contact service providers and negotiate best options for the College. Market training courses in the College. Plan and conduct skills audit for the College. Ensure proper arrangement of training logistics such as dates, venues and ensure submission of Portfolio of Evidence when required.
• Assess post - training evaluation and surveys for all courses attended. Administer a database of all trainings attended by employees and report thereof. Facilitate the development of Work Skills Plan. Develop the annual Work Skills Plan (WSP) from data collected. Establish Skill Development Committee (SDC). Communicate with SDC, relevant staff and units regarding preparation and reporting of WSP. Monitor the implementation of WSP. Report on the annual skills audit. Monitor and process any ETDP Seta claims and documentation. Establish and maintain a good relationship with ETDP Seta. Administer bursaries in the College. Advertise bursaries according to College requirements. Administer files for transfer of bursaries to and from other Colleges or institutions. Administer bursaries and bursary adjudication process.
• Provide secretariat support to /Human Resource Development Committee/ Bursary committee. Conduct bursary audits and respond to queries related to bursaries and compile quarterly reports for the bursaries. Ensure feedback of outcomes to applicants and their managers. Provide professional guidance and support to managers and staff regarding bursaries and career development. Ensure maintenance of bursary database. Administer bursary payments. Administer Performance Management Development System, Integrated Quality Management System and coordinate Training for College. Develop and implement an effective and efficient PMDS and IQMS for College staff. Conduct workshops and provide assistance with the completion of PMDS and IQMS documents. Administer, Half Yearly and Annual PMDS and IQMS Assessments for College staff. Administer the PMDS and IQMS for the College. Determine training interventions and compile training schedules for staff and submit to the Principal for approval.
• Administer the delivery of external and in-house training as and when requested. Administer the recruitment and selection of internship and learnership programmes. Compile reports for approval of bursary applications in the College. Manage database for all PMDS, IQMS and Training matters. Administer Internship and learnership programmes. Facilitate the development of job descriptions. Formulate the Employment Equity Plan for the College. Manage human, financial and other resources in the unit. 

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REQUIREMENTS :

• A Degree/National Diploma (NQF Level 6) in Social Science or Education or Psychology or Relative Qualification recognise by SAQA, 1-2 Years Work Experience in Student Support Service or Teaching and Learning Environment or Related Field.

DUTIES :

• Provide student liaison services at the campus, Guide students and path their careers, Manage the induction of the students at the campus, Provide welfare support to students by liaising between stakeholder/persons, Prepare weekly support and monthly reports, Assist students as and when required, Assist with academic support plan for identified students,
• Guide students to make the right decision and improve their performance, Ensure that there is continuous awareness and level of knowledge in HIV/AIDS to students. Address socio-economic students matters appropriately including substance and other relevant matters, Promote regular attendance of students and monitor the attendance register,
• Conduct home visits when necessary and interview/counsel students, staff, families and other relevant stakeholders in order to identify contributing factors associated with low attendance concerns, support student, families by establishing and delivering absence reduction programmes, manage the fundamentals support programmes, peer educator programmes in the student support centre at campus, management of application and placement process. 

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REQUIREMENTS :

• A Degree/National Diploma (NQF Level 6) in Human Resource Management/development or Relative Qualification recognised by SAQA, 1-2 Years work Experience in Humann Resource Development Environment.

DUTIES :

• Implement all training and development programmes, Facilitate the development of work skills plan, Process any ETDP Seta claims and documents, Process bursaries in the College, Coordinate internship and Learnership Programmes, Implement performance management development system, Integrated quality management system and coordinate training for college staff, Facilitate the development of job descriptions, Formulate the employment equity plan for the college. 

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REQUIREMENTS :

• A Degree/National Diploma (NQF Level 6) in Supply Chain Management / Logistics or Public management, 1-2 years’ work experience in supply chain or Assets Management or Relevant Environment. A valid driver’s licence.

DUTIES :

• monitor and review the capturing of all physical (moveable and immoveable). Assets in the physical asset management registers (Hard Cat (IT and Furniture register). Monitor and review the allocation of assets to asset holders. Review the monitoring of assets in accordance with the relevant policy and procedures. Promote correct implementation of sound asset management practices. Administer asset management services. Assist with managing of all asset movement within the College. Supervise human resources/staff. 

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REQUIREMENTS :

• A Degree/National Diploma (NQF Level 6) in Office Management and Technology or Public Management or Relative Qualification recognised by SAQA,1-2 years’ work experience in Administration environment. A Valid Driver’s Licence

DUTIES :

• Render administrative support services; Draw up a campus enrolment plan for both NCV and report 191, Gather departmental information and compile a report for A-TEAM and Campus Management, Prepare reports, presentations, and other correspondence. Arrange meetings, conferences, workshops and other gatherings as required, Provide other secretarial support services to campus management, Administer and coordinate human resource services, Coordinate Leave forms and submit to central office.
• Coordinate PMDS documents and submit to central office, Coordinate all relevant documentation pertaining to disciplinary cases and grievances. Follow up and resolve all human resource administration queries and issues emanating from campus staff, Maintain human resource records administration, Monitor the attendance register for staff. Coordinate the compilation of duty registers and payment for part-time lectures, Support the implementation, college staff wellness programme at campus level, Provide procurement services; Recommend purchase requisitions to Campus Manager, Draft procurement memo.
• Complete requisition form, Receive goods and services, Coordinate and submit invoices to central office for processing. Verify the correctness of goods and services supplied against the appropriate documentation, Follow-up on campus requisitions made, Maintain a proper filing system, Maintain files for all campus staff, Filing of all relevant documentation according to QMS requirements and national achieve Act, Keep record of postage received from central office and ensure that the distribution is done accordingly and register is kept by the relevant official, Administer student registration and examination process; Assist in the registration of students.
• Store student portfolios of evidence and student records, Scan documents of students, Capture and reconcile information for students, Ensure data exceptions and corrections, Process the details of applications for programmes and credits, Coordinate the student registration process, Coordinate the examination process. 

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REQUIREMENTS :

• Grade 12 with Computer as passed Subject or NCV Level 4 Certificate in Marketing. N6 Certificate or Diploma (NQF Level 6) in Communication or Marketing or Public Relation will be an advantage, 1 year work experience in Marketing or Communication Environment will be an added advantage. 

DUTIES :

• Handle college media platforms e.g. (Facebook, Twitter, Instagram), Ensure that college social media platforms are updated on regular basis, Liaise with campuses to ensure that college social media platforms reflect all sites, Monitor the college website, Collect press clipping from print media publications, the collection of data from online information sources, Archive all the press clippings and send clipping to management weekly, Conduct quarterly surveys around targeted groups, Compile reports on the survey for purpose of section presentation, Utilise the findings of surveys to implement stronger techniques around weak zones, Assist with day to day running of the section- decrease workload and help the team meet deadlines. 

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REQUIREMENTS :

• Grade 12 with Computer as passed Subject or NCV Level 4 Certificate in Marketing. N6 Certificate or Diploma (NQF Level 6) in Communication or Marketing or Public Relation will be an advantage, 1 year work experience in Marketing or Communication Environment will be an added advantage. 

DUTIES :

• Handle college media platforms e.g. (Facebook, Twitter, Instagram), Ensure that college social media platforms are updated on regular basis, Liaise with campuses to ensure that college social media platforms reflect all sites, Monitor the college website, Collect press clipping from print media publications, the collection of data from online information sources, Archive all the press clippings and send clipping to management weekly, Conduct quarterly surveys around targeted groups, Compile reports on the survey for purpose of section presentation, Utilise the findings of surveys to implement stronger techniques around weak zones, Assist with day to day running of the section- decrease workload and help the team meet deadlines. 

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REQUIREMENTS :

• Grade 12 with Computer as a passed subject, Diploma (NQF Level 6) in Supply Chain Management or Logistic or Public Management will be an advantage. 1 year work experience in supply chain or Assets Management Environment will be an added advantage, A valid driver’s licence.

DUTIES :

• Assist with rendering procurement of goods and services. Render logistical administration services. Render general administration support services including typing, filing and preparing documents for meeting. Act as secretary to the Bid Committee. Uploading specifications, quotation, invoices, till slips, motivation on ITS system. 

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REQUIREMENTS :

• Grade 12 certificate with computer as a passed subject or Level 4 Certificate in Office Administration. N6 Certificate in Management Assistant will be an advantage. 1 year relevant work experience will be an added advantage.

DUTIES :

• Receive telephonic calls, message and channel to relevant role players, provide relevant information as required, Operate office equipment such as fax machines and photocopiers, liaise with internal and external personnel, Maintain telephone directory.

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REQUIREMENTS :

• Grade 10 Certificate (Standard 8), Basic Security Course, Basic Education and training.1 Year experience will be an Advantage. A Valid Drivers Licence.

DUTIES :

• Perform access control functions, ensure safety in the building and the premises, Ensure that equipment, documents and stores do not leave or enter the building or premises unauthorized, Ensure 79all incidents are recorded in the occurrence books/registers