Job Openings at Eastern Cape Provincial Treasury

Requirements

• National Senior Certificate coupled with Minimum of 1 year experience in messenger/ driving experience. Valid Driver’s Licence is essential. 

Duties

• RENDER EFFECTIVE MESSENGER SERVICES; Collect and deliver mail to/from the Post Office and other postal/courier services. Collect, sort and distribute mail and documents internally or externally. Collect and deliver urgent documentation for priority distribution. Distribute internal, departmental and national circulars. Ensure that where applicable, an acknowledgement of receipt is signed parcels, mail, correspondence and circulars that are delivered. Prepare packages/parcels for dispatch by the courier or postal service. Frank and label all documents for couriering documents and parcels. Ensure that items to deliver / collect are sealed and addressed.
• PERFORM ACTIVITIES IN RESPECT OF OPERATION; Transportation of materials / equipment. Detect and repair minor mechanical problems on the vehicles and take steps to have it repaired (check level and condition of oil, fuel, tyres and water). Inspection of the vehicles/equipment and report defects. Complete vehicle logbook, trip authorization for the vehicle.
• PROVIDE TRANSPORTATION DUTIES, Render transport services. Check and prepare vehicles for field trips. Complete logbook before and after the trip. Load and dispatch items.
• RENDER MESSENGER SERVICES FOR THE DEPARTMENT; Conduct scaling of parcels and mail. Maintain records of daily visits in the delivery book. Sort items to be delivered according to delivery route. Make copies where necessary.

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Requirements

• A degree (NQF level 7 as recognized by SAQA) in Financial Management or equivalent qualification coupled with Minimum of 3 years’ experience in SCM Governance Compliance environment at an Officer level (Level 7 or higher). Valid Driver’s Licence is essential. 

Duties

• ANALYSE DEPARTMENTAL PROCUREMENT PLANS FOR MONITORING: Review departmental procurement plans and identify key procurement activities. Engage the relevant Unit to address significant irregularities in procurement plans and ensure the credibility and alignment of procurement plans with strategic procurement objectives. Compile and maintain a comprehensive monitoring schedule to track departmental procurement implementation. Liaise with departments to clarify procurement priorities and timelines.
• MONITOR THE IMPLEMENTATION OF PROCUREMENT PLANS IN DEPARTMENTS: Conduct monthly monitoring of departmental procurement plan implementation. Compile and consolidate status reports for submission to various governance structures on the status of adherence to procurement plans. Provide departments with technical support and interventions to address procurement delays or bottlenecks. Manage the quarterly reporting process on adherence to procurement plans. Provide structured feedback to departments to improve procurement performance and accountability. Identify persistent non-performance or non-adherence issues and escalate to the Deputy Director for further action through the Financial Management Accountability Framework (FMAF).
• CONDUCT SCM COMPLIANCE ASSESSMENTS IN DEPARTMENTS: Plan and conduct SCM compliance assessments across departments in line with applicable legislation and policies. Compile detailed reports on departmental SCM compliance status, including recommendations to improve controls and enforce legislative compliance. Provide formal feedback to departments on compliance findings and required corrective actions. Monitor and report on the implementation of departmental action plans arising from compliance assessments. Flag repeated or unresolved SCM non-compliance issues for escalation through the Deputy Director in accordance with the FMAF process. 

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Requirements

• A Degree (NQF level 7 as recognised by SAQA) in Financial Management/Financial Accounting/Management Accounting coupled with 3 years’ experience in Accounting or Financial Management environment at an Officer level (Level 7 or higher).
• Previous experience in monitoring or working in municipal environment is essential. Valid Driver’s licence is essential.  

Duties

• PROVIDE ASSISTANCE IN MONITORING THE IMPLEMENTATION OF THE BUDGETING FRAMEWORK BY MUNICIPALITIES AND PROVIDE TECHNICAL SUPPORT TO DELEGATED MUNICIPALITIES; Provide assistance in monitoring the preparation of the budgets for compliance with the MFMA, Municipal Budget Reporting Regulations (MBRR), relevant NT circulars and on best practices (incl. advice to Council on its oversight role over the budget process). Coordinate the Facilitation of technical support and training via interactive working sessions/ site visits and report on outcome of the site visits. Provide assistance in the budget verification process to validate budgets on the NT database.
• PROVIDE ASSISTANCE AND SUPPORT ON THE PROVISION OF GUIDANCE ON BUDGET PLANNING; Provide assistance in the evaluation of the budgets and budget supporting documents for designated municipalities and coordinate the advice/written comments to the municipality. Ensure that the designated municipalities receive a copy of the detailed schedules of allocations and transfers (Provincial Transfers Gazette). Provide assistance in monitor the submission and publication (municipal website) of municipalities’ budget and other relevant documents.
• PROVIDE ASSISTANCE AND SUPPORT IN MONITORING, EVALUATING & REPORTING ON IN-YEAR BUDGET PERFORMANCE; Provide assistance to monitor and ensure the submission MFMA  data strings to National Treasury (report from NT confirming the submissions of all data strings). Provide assistance in the analysis of the monthly outcome of municipalities’ budgets and financial performance through the IYM process and provide feedback to designated municipalities. Also provide input into the monthly ‘Municipal Finance Consolidated Finance Performance Report (MFCFPR)’ in the prescribed format for designated municipalities, ensuring accuracy of numbers and quality of report. Provide assistance in the analysis the quarterly outcome of municipalities’ budgets and financial performance including Section 72 report and provide input into the quarterly ‘Municipal Finance Quarterly Review (MFQR)’, in the prescribed format for designated municipalities, ensuring accuracy of numbers and quality of report. Assist with the monitoring of grants spending of designated municipalities and submit report to the relevant supervisor. Provide assistance in the preparation of ad hoc reports and presentations on budget performance in prescribed format for designated municipalities.
• PROVIDE ASSISTANCE AND SUPPORT IN MONITORING COMPLIANCE BY DELEGATED MUNICIPALITIES WITH RESPECT TO MFMA, DORA AND OTHER APPLICABLE LEGISLATIONS AND REGULATIONS, Coordinate reports on non-compliance with relevant legislations, regulations, and other initiatives by designated municipalities to the relevant supervisor. Follow up with the designated municipalities on non-compliance issues and assist to provide technical support. Coordinate the feedback/report to the relevant supervisor on steps taken by the municipality to address non-compliance.
• MANAGE AREA OF RESPONSIBILITY; Prepare progress reports on compliance matters and submit to PT. Delegate functions to subordinate, provide the necessary guidance and support. Manage employee performance daily and ensure timely submission of performance assessments. Manage the budget, financial resources and physical assets.

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Requirements

• A Degree (NQF level 7 qualification as recognized by SAQA) in Bachelor of Commerce / B Tech majoring in Financial Accounting coupled with Minimum of 3 years’ experience in accounting environment at an Officer level (Level 7 or higher).

Duties

• MONITOR AND REPORT ON THE PREPARATION OF AFS AND IMPLEMENTATION OF AUDIT IMPROVEMENT PLAN(AIP):  Monitor and provide support to departments and entities on the preparation of AFS to ensure they are prepared in accordance with relevant accounting standards and guidelines. Review Interim and Annual Financial Statements of the departments and entities provide feedback.  Review the achievement of milestones on the Audit Improvement Plan (AIP) and AFS plan and prepare reports.
• PROVIDE TECHNICAL SUPPORT TO PROVINCIAL DEPARTMENTS AND PUBLIC ENTITIES: Provide support and technical advice on the interpretation of MCS and GRAP standards to both departments and entities and, during the audit. Analyse and review books of accounts and manage the implementation of suspense related Treasury Instructions to clear those accounts and report and review accordingly. Monitor the adherence to reporting requirements in terms of section 32 of the Provincial Finance Management Act & Circular 1 and 3 of 2010 and report accordingly.
• PREPARE AND SUBMIT CONSOLIDATED FINANCIAL STATEMENTS TO AUDITOR GENERAL AND RESPOND TO AUDIT QUERIES THEREOF. MANAGE THE IMPLEMENTATION OF TRAINING INTERVENITONS: Review and update course manuals. Conduct training and report thereof. Develop Financial Management Training Plan, coordinate financial management related interventions in provincial departments and Public Entities and evaluate effectiveness thereof.