Job Openings at Northern Cape Department: Economic Development and Tourism

REQUIREMENTS :

• Applicants must be in possession of a relevant tertiary qualification at NQF 7 (bachelor’s degree) in Accounting/Finance/Business Administration. 3-years related financial or asset management supervisory experience. A valid driver’s license.

DUTIES :

• Monitor and review the capturing of all physical (moveable and immovable) assets in the physical asset management registers. Receipt of all moveable assets, perform quantity and quality control, allocation of inventory and bar code to assets, capturing of information in the relevant registers. Provide asset and inventory management services.
• Conduct physical asset verification with reconciliation of asset count data. Perform asset disposal process within the department. Compile of Asset management submissions for asset related matters and letters of communication. Monitor and review the allocation of assets to asset holders, determination of the asset allocation according to furniture and equipment policy and procedures of the department, capturing of asset information on the inventory list (room list) of the asset holder, issuing of asset inventory list (room list) list to asset holder, the delivery of assets to the asset holder, approval of the moveable asset register updates. Oversee and review the monitoring of assets in accordance with the relevant policy and procedures.
• Monitor assets for compliance with asset control prescripts, monitoring assets for physical condition, utilisation functionality and financial performance, monitoring the performance of asset verification according to prescribed time frames, compile reports on the state of assets. Promote correct implementation of sound asset management practices by informing, guiding and advising departmental employees on asset management matters; and contributing to the design and development of asset management systems, policies, strategic and annual physical asset management planning. Supervise employees to ensure sound physical asset management. This would inter alia, entail the following, general supervision of employees, allocate duties and do quality control of the work delivered by supervisees, advice and lead all aspects of the work, manage performance, conduct and discipline of supervisees. Ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively.
• Develop, implement and monitor work systems and processes to ensure efficient functioning, address enquiries and provide advice and guidance on asset allocation and control. Compile asset additions monthly reconciliations and monthly compliance report. Compile asset quarterly financial statements notes and annual financial statement notes. 

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REQUIREMENTS :

• Applicants must be in possession of NQF 7 (bachelor’s degree) in Financial Management/ Financial Accounting or related fields. 3 years Admin Officer/ State Accountant within the Financial Accounting environment. 

DUTIES :

• Ensure that payments due to suppliers are settled within 30 days according to PFMA and Treasury Regulations and expenditure is correctly classified and captured. Ensure that revenue collected is recorded and reported according to PFMA, Treasury Regulations and DORA. Review bank reconciliation of the department (Ensure that all exceptions are cleared and required controls are implemented). Oversee the petty cash process. Monitoring the departmental cash flow daily.
• Oversee the identification and accurate recording of debts owed to the department. Ensure timeous submission of the note to the IFS/AFS and assist in the compilation of IFS/AFS. Ensure all interdepartmental receivables/payables are attended to timeously. Supervise employees to ensure an effective financial accounting service. This would, inter alia, entail the following: General supervision of employees to allocate duties and do quality control of the work delivered by supervisees.
• Advice and lead supervisees regarding all aspects of the work. Manage performance, conduct and discipline of supervisees. Ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively. Developed, implement and monitor work systems and processes to ensure efficient and effective functioning. 

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REQUIREMENTS :

• Applicants must be in possession of NQF 6 tertiary qualification in Public Administration or Public Management/Administration. 3-4 years’ admin officer experience within the Public Service Records/Facilities/Security Management environment. and A valid driver's license.

DUTIES :

• Coordinate departmental records management services: Attending to clients and escalation of enquiries, Advise the department on nature of information that can be provided to the public through PAIA, Opening and closing files according to the record classification system, Ensuring compliance with statutory regulations (e.g., POPIA, PAIA, National Archives).Managing both physical and digital records (EDRMS). Developing retention schedules and security protocols.
• Filing/ storage, tracing (electronically/ manually) and retrieval of documents and files, Ensure all records are kept safe, Keep records of archived documents, Ensure a systematic disposal programme is in place and assist with disposal of documents, Scanning files for electronic database purposes, Organizing and packing files for archives and distribution, Development of records management policy and Standard Operating Procedures. Facilitating effective and efficient departmental facilities management services: Organizing and allocating parking spaces for departmental officials. Attending to complaints regarding maintenance issues of departmental buildings, liaising with relevant service providers, landlords and other relevant stakeholders to resolve maintenance issues. Sourcing office accommodation for departmental officials as well as interns when need arises.
• Monitoring the implementation of repair and maintenance activities within the department Implement policies, protocols, norms, standards and strategies relating to Facility Management. Coordinating auxiliary services within the department: Provision of cleaning services for all departmental buildings Inspecting the quality and quantity of cleaning materials provided by service providers to ensure it is up to standard and in accordance with specifications. Hygiene and pest control services for the department.
• Rendering security support services within the department: Rendering screening and vetting processes within the department, Monitoring the biometric access system of the department, attending meetings relating to security activities and requirements within the department. Provision of general management within the Security, Records management and Facilities Component: Supervision of subordinates, Delegation of work, leave management administration, enabling staff development and ensuring proper performance management, Maintaining discipline within the component according to relevant departmental policies and prescripts