Job Openings at Postbank (SOC) Ltd

Job Responsibilities

• Provide guidance and support the responsibility area on Human Resource best practice ensuring proactive delivery of HR initiatives, activities in line with business processes for effective people management.
• Provide effective and on time counselling on policies and procedures.
• Active involvement in the recruitment process ensuring applicable processes are followed, documents correctly completed, job adverts correct posting and take responsibility in leading related activities as assigned from time to time.
• Support the functional business area in ensuring that the company remains fully compliant with changes adopted from employment law; all relevant policies, procedures, and applicable legislation and HR practices. Ensuring these are implemented appropriately, fairly and consistently.
• Maintain accurate and up-to-date employee records
• Prepare and submit various weekly, monthly, quarterly and ad hoc reports to line management within the Operations and HR business partnering discipline.
• Ensure understanding and supports the HR value chain areas with necessary administrative, governance, approval, tracking, monitoring and reporting requirements
• Responsible for administrative tasks that contribute effectively to a better place of work.
• Must be passionate and highly effective and efficient professional in dealing with employees, line management across all levels of the organisation.
• Ensure Proper employment contract management, which complies fully with governance process of the Postbank. Ensure proper on-boarding of new employees, aid the new employees with on-boarding documents
• Ensure professional engagement with internal and external stakeholders and service providers.
• Ensure all appointments are conducted in line with set governance and that there is accurate and up to date record keeping of all employees’ personal files.
• Provide effective and efficient support to HRBPs and Snr HRM and discipline across all HR value chain areas including, Talent sourcing, Performance management, Learning and Development, Talent management, Employee Relations, Remuneration and Benefits, Employee Wellness, Change management, Retirement, Medical Boarding, etc
• Maintains professional conduct with all stakeholders ensuring all work is completed on time and accurately.
• Provide end to end HR value chain support to the business with clear guidance and alignment of the HRBP and the Snr HRM regarding all people management matters.
• Maintain healthy work relations with all stakeholders and teammates.
• Ensure accurate information is provided to employees.
• Ensure the effective and efficient management of HR activities and assignments in line with applicable governance, HR ways of work, and legislative requirements including, amongst others, Postbank policies, PFMA, BCEA, fraud prevention and risk management principles, legislation, corporate governance, Delegation of Powers, company policies, processes, regulations, etc.
• Must conduct all HR services in an ethical manner

Qualifications and Experience

• Degree and/or related Advanced Diploma Human Resource Management/Behaviour Science (NQF 7).
• At least 3-5 years HR experience in similar position.
• Experience in the financial industry and banking sector etc will be added advantage

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Job Responsibilities

• Calendar Management: Maintain and organize executive calendars, scheduling meetings, appointments, and conference calls efficiently.
• Travel Coordination: Arrange travel itineraries, including flights, accommodations, and ground transportation for business trips, ensuring cost-effectiveness and adherence to travel policies.
• Communication Management: Manage incoming and outgoing communications, including emails, phone calls, and mail, prioritizing and responding to inquiries as appropriate. Handling confidential information with discretion and professionalism.
• Meeting Coordination: Coordinate and prepare materials for meetings, including agendas, presentations, and minutes. Attend meetings as needed, recording action items and following up on tasks.
• Administrative Support: Provide general administrative support, including drafting correspondence, preparing reports, maintaining filing systems, and handling expense reports.
• Information Management: Organize and maintain electronic and paper files, databases, and records, ensuring accuracy, confidentiality, and accessibility.
• Project Assistance: Assist with special projects and initiatives as assigned, conducting research, compiling data, and preparing reports or presentations as required.
• Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors, acting as a liaison on behalf of the executive.
• Confidentiality: Handle sensitive information and confidential matters with discretion and integrity, maintaining confidentiality at all times
• Stakeholder Management: Act as a liaison between the executive/s and internal/external stakeholders
• Ad Hoc tasks: Handle ad-hoc tasks as assigned. 

Qualifications, Knowledge and Experience

Qualification:

• A National Diploma or Bachelor’s degree in Office Administration or related

Experience:

• + 5 years’ proven experience in a similar role providing support at an executive level in a bank
• Office management experience and proven success in office administration
• Proficient in Microsoft Office Suite and other relevant software and tools.
• Computer literacy at an advanced level
• Minutes taking and reports consolidation.
• Ability to prioritize tasks and meet deadlines.