Job Openings at TB HIV Care

Purpose of the position:

• The purpose of this position is to play a key role in ensuring fixed assets owned, leased or rented by the Organisation are maintained at a high standard. The incumbent will provide an effective vehicle fleet support function for vehicles operating within provinces and ensure adherence to operational, policy and administration procedures.

Minimum Requirements    

• Matric / Grade 12 and a diploma or relevant qualification in Fleet Management
• Minimum of 5 years proven experience in an asset based role, coordinating or managing a large fleet coupled with relevant experience in accounting and/or auditing
• Minimum of 3 years’ experience within a managerial/supervisory role
• Conversant with AARTO
• Computer literacy, especially in Excel and Word (intermediate level)
• Valid code 08 driver’s licence
• Clear criminal record
• Clear credit record
• Ability to travel nationally

Duties and Responsibilities    

• Monitor a fleet of TB HIV Care owned vehicles and long-term vehicle rentals
• Check accident and vehicle inspection reports
• Develop and monitor a vehicle schedule for preventative maintenance
• Issue and monitor vehicle fleet cards
• Subscribe and track to a Fleet Tracking System and monitors tracker reports on a weekly basis
• Report traffic infringements to programme and site managers
• Support the Travel Department with vehicle linked administration tasks
• Maintain a roadworthy fleet (approx. 320 vehicles)
• Register and licence new vehicles
• Monitor the Fleet (Tracker / Fleet Analytics) to optimise performance
• Review GPS systems to monitor appropriate and reasonable vehicle use
• Provide regular feedback to programmes on vehicle abuse
• Ensure that repairs and preventative maintenance are scheduled and completed
• Conduct quarterly inspections to ensure that the vehicle logs are accurately completed
• Responsible for all administrative tasks linked to the fleet and its operations 
• Maintain an Asset Management Policy and Procedural manual
• Conduct regular site inspections/audit of assets
• Monitor transfer of assets across internal programmes, annual funding cycles, grant periods and between sub-partners.
• Collaborate and coordinate with procurement on timeous provision of assets to employees
• Provide leadership and act as the focal person on all assets related queries
• Process any insurance claims for damaged or lost assets
• Provide a disposition plan for redundant assets
• Maintain an up to date database of all equipment and assets
• The incumbent will also implement and drive cost saving initiatives and ensure that the fleet is licensed, maintained, safe and reliable
• The position works closely with procurement to ensure that assets are delivered in alignment with programmatic needs
• Comprehensive administrative service to the Line Managers and HR Team to ensure accurate and complete record keeping for all employees

Skills and Competencies    

• Excellent communication skills
• Attention to detail
• Computer literacy and IT skills
• Problem-solving
• Stakeholder management
• Excellent organisational and administration skills
• Reporting and statistics

Deadline:27th January,2026

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Purpose of the position:

• The support services department incudes various units: procurement, travel, asset management and I.T.  The successful applicant will play a key role in the procurement unit as part of a centralized procurement process. The Procurement Officer is a team player.  They will work effectively with the senior procurement officer to support a National footprint through the procurement of assets, goods and services against a R1 billion annual turnover.

Minimum Requirements    

• Bachelor’s degree in Supply Chain Management, Procurement, Purchasing, Finance or related qualification
• At least 5 years' related experience in purchasing or procurement management
• 5 years relevant experience in Purchasing or Procurement in an NPO environment
• Advanced proficieny in MS Excel and MS Outlook
• Ability to use, process and generate large data sets
• Good knowledge of procurement and administration best practices
• Working knowledge of Fraxion (or similar procurement system), SAP and SharePoint
• Valid code 08 driver’s licence
• Clear criminal record

Duties and Responsibilities    

• Proactively liaise with programme managers to forecast equipment requirements
• Manage vendor contracts in accordance with company policies and procedures including BBB-EE status
• Process purchase orders and co-ordinate timeous asset delivery
• Monitor the supplier market to source, select and negotiate in terms of quality, price, terms, deliveries and services
• Manage supplier relationships and execute supplier performance management
• Handle and monitor claims linked to defective, shortage or missing parts
• Maintain a comprehensive records and pricing archive
• Source new products, bulk savings, suppliers to optimize category spend
• Collaborate with the asset unit to maintain a database of assets and inspect procured items to ensure they comply with specifications required
• Manage and follow up on all orders
• Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered on time
• Issue purchase orders in accordance to specifications
• Support the senior procurement officer with quotations for the purpose of tenders
• Source new parts, suppliers or sub-contractors when the need arises

Skills and Competencies    

• Good understanding of preferential procurement policies and practices
• Meticulous attention to detail
• Excellent administrative skills, planning, coordination and systems focused
• Able to operate in a fast-paced environment and deadline-driven
• Good analytical and decision-making skills
• Professionalism and integrity

Deadline:27th January,2026