Asset Officer: Global Fund (Contract) at TB HIV Care

Purpose of the position:

• The purpose of this position is to play a key role in ensuring fixed assets owned, leased or rented by the Organisation are maintained at a high standard. The incumbent will provide an effective vehicle fleet support function for vehicles operating within provinces and ensure adherence to operational, policy and administration procedures.

Minimum Requirements    

• Matric / Grade 12 and a diploma or relevant qualification in Fleet Management
• Minimum of 5 years proven experience in an asset based role, coordinating or managing a large fleet coupled with relevant experience in accounting and/or auditing
• Minimum of 3 years’ experience within a managerial/supervisory role
• Conversant with AARTO
• Computer literacy, especially in Excel and Word (intermediate level)
• Valid code 08 driver’s licence
• Clear criminal record
• Clear credit record
• Ability to travel nationally

Duties and Responsibilities    

• Monitor a fleet of TB HIV Care owned vehicles and long-term vehicle rentals
• Check accident and vehicle inspection reports
• Develop and monitor a vehicle schedule for preventative maintenance
• Issue and monitor vehicle fleet cards
• Subscribe and track to a Fleet Tracking System and monitors tracker reports on a weekly basis
• Report traffic infringements to programme and site managers
• Support the Travel Department with vehicle linked administration tasks
• Maintain a roadworthy fleet (approx. 320 vehicles)
• Register and licence new vehicles
• Monitor the Fleet (Tracker / Fleet Analytics) to optimise performance
• Review GPS systems to monitor appropriate and reasonable vehicle use
• Provide regular feedback to programmes on vehicle abuse
• Ensure that repairs and preventative maintenance are scheduled and completed
• Conduct quarterly inspections to ensure that the vehicle logs are accurately completed
• Responsible for all administrative tasks linked to the fleet and its operations 
• Maintain an Asset Management Policy and Procedural manual
• Conduct regular site inspections/audit of assets
• Monitor transfer of assets across internal programmes, annual funding cycles, grant periods and between sub-partners.
• Collaborate and coordinate with procurement on timeous provision of assets to employees
• Provide leadership and act as the focal person on all assets related queries
• Process any insurance claims for damaged or lost assets
• Provide a disposition plan for redundant assets
• Maintain an up to date database of all equipment and assets
• The incumbent will also implement and drive cost saving initiatives and ensure that the fleet is licensed, maintained, safe and reliable
• The position works closely with procurement to ensure that assets are delivered in alignment with programmatic needs
• Comprehensive administrative service to the Line Managers and HR Team to ensure accurate and complete record keeping for all employees

Skills and Competencies    

• Excellent communication skills
• Attention to detail
• Computer literacy and IT skills
• Problem-solving
• Stakeholder management
• Excellent organisational and administration skills
• Reporting and statistics

Deadline:27th January,2026