Job Openings at TotalEnergies

Activities

The Territory Manager handles day-to-day operations at sites in his / her area:

• Manage all commercial aspects of contracts with dealers
• Oversees the implementation of all new dealers (new dealer or transfer)
• Manages the full Contract process
• CODO agreements – ensure all CODO sites have signed agreements including updated cost schedules
• Ensure that at 3 years, the dealer is reviewed for cancelation or renewal through proper Business Review process
• Recovers receivables and collects unpaid invoices
• SALSA – adhere to the monthly KPI’s (Visit reports, Quick Checks, Action Plans, Contradictory dips); Ensure weekly site visits planned on SALSA;
• Recording of prospects – ensure close out in SALSA
• Individual spends at least 70% of his time at service stations
• Ensures compliance with the terms of the contract in the field of maintenance (Who does what?);
• Follows up with Maintenance team to ensure commitment to timelines
• Inactive site management – ensure that inactive sites are minimised and effectively managed
• Lead re-activation of the inactive site and ensure all parties accountable for their contribution, including:
• Follow up with the Investments team to find a buyer for a closed site where applicable
• Follow up with the engineer to minimize delays in upgrade projects
• Following up with retail licenses, contracts, dealer change matters, etc

Wet stock Management:

• Implement Webstock and are doing proper electronic and manual recons daily at all sites in your region
• Report reconciliations monthly
• Involvement in sites reflecting losses or suspicion of leak measure from WhatsApp report to resolution
• Contradictory dips are done 20 per quarter.

The Territory Manager develops his/her portfolio:

• Influences the network development policy in his / her area in close collaboration with Retail Investment / Development team through organising and leading, at least once a year, a NFT meeting with maintenance, SFS, management, optimisation, development...
• Conducts competitive and sector intelligence (prices, services, offers, innovations...)
• Develops his/her portfolio by qualifying potential prospects and suggesting what economic terms should be granted (CODO + land)
• Reports all installation opportunities (DODO) to the development section
• Defends existing DODO’s in portfolio by working with Investment team to identify sites that are close to end of contract/lease; Ensure that sales agreements and/or lease agreements signed within an appropriate timeline to ensure business continuation
• Motivate for suitable QSR/non-fuel activity, including completing required documentation
• Ensure the operating contract is signed
• Work with the Shops team texecute
• Ensure rental is billed
• Propose white box options and follow through with SFS team

The Territory Manager takes part in managing human resources and positions in the Young Dealer stations:

• Assists in recruiting dealers, if necessary with the help of a dedicated team and / or trainer; Assists with recommending caretaker dealers as and when
• required
• Applies the promotion policy in the YD model; Becomes an ambassador for the YD program by supporting the YD’s in his/her area through coaching and mentoring
• Detailed TEMPO analysis to provide financial guidance to the YD as well as to ensure that the site financials are clear to all internal stakeholders;
• Completion of TEMPO reports on time as per the requirements of retail Business Support in line with the YD Steering Committee timelines
• Ensures station staff attends compulsory training sessions (HACCP, Fire Fighting…)
• Coaches dealers and gives them one-on-one advice
• Assists in developing, coaching and mentoring new sales staff to promote a positive working environment which will attract and retain skilled staff

Candidate Profile

As a Territory Manager, you would be responsible for the following: 

• Monitoring the level of GMVC by site and corrects any negative deviation from expected / budgeted GMVC
• Analysing the contribution account (NCA) monthly for each of his points of sale
• Reporting on all deviations, anomalies or booking errors to management control in order to correct the report
• Analysing diversification sales on a monthly basis (shop, carwash, bay and food)
• Monitoring of dealers credit performance - provides the back-office/credit and management with the necessary information needed to facilitate the unblocking of orders; Required to constantly evaluate credit performance versus guarantee in place to manage risk to TMSA
•  Conducting a gap analysis between the NCA and the budget for which he/she is responsible – is able to support and recommend interventions as required to ensure the sustainability of sites whilst protecting TMSA’s margin
• Analysing fuel sales for each of his/her stations on a daily basis (weekly at least) through the available reporting tools – provides input at month end into the volume analysis report that is managed by the RSM (requires detailed knowledge of the factors impacting volume performance at site level)
• Discussing performance in each of his/her stations with their N+1 or during a BR, at least twice a year – proposes recommendations and/or areas of improvement
• Implementing pricing, rebate and discount levels approved by management and makes recommendations where required
• Assisting in the appropriation, commitment and liquidation of capital expenditure based on site specific requirements (budget does not reside in Retail sales)
• Providing input on annual budgeting process through the provision and consolidation of information – provides seasonality input as required
• Forecasting sales monthly for the next three months for the area assigned as per the TACTIX tool; Provides relevant marketing and/or environmental information that may negatively or positively impact the 3-month forecast
• Ensuring efficient administration, including asset control, within specified sales area.
•  Implement the S2B action plan by site

The P&L Approach:

• Draws up a P&L forecast at least once a year for each of his/her CODO and uses the P&L forecast (TEMPO) to suggest the rent to be charged to dealers; Suggested rental to be applied in CODO contract based on the available value split between Dealer and TMSA and to be negotiated on a site by site basis
• Manages the financial risks by conducting monthly checks of the dealer's financial health and analysing economic and sales performance
• Completes a monthly actual P&L for each CODO station in his/her portfolio and analyses the actual P&L versus the forecast P&L and explains deviations
• Proposes an ad-hoc action plan to address deviations

The Territory Manager enforces, animates, develops and controls Network policies in the field of Top service; shop; carwash; food, activations and promotions:

• Makes use of checklists to control implementation of the Network's sales policies (Forecourt, Food, Wash, Shop, Bay)
• Controls station quality levels using the Top Service form
• Implements action plans necessary to make stations compliant
• Proactively manages the relationship with dealers in his portfolio around the action plan
• Oversees activations, promotions and dealer operational challenges
• Controls the implementation of standards applicable to the TOTAL brand

HSSE:

To effectively manage and minimize HSSE risk within area of responsibility by ensuring:

• Compliance with all HSSE Policies, rules, guideline and legal requirements; Including HACCP enforcement and monitoring
• Promotion of safe working environment and positively contributing to the company HSSE KPIs and risk reduction strategies;
• That HSE competency requirements are identified & enforced within area of responsibility.

Territory Manager specific HSSE requirements:

• Control of standards in terms of safety and security (equipment and processes
• Responsible for wet stock flows and management of all sites and ensures that dealers/contractors adhere to wet stock policies and procedures
• Assists in the investigation, management and resolving of SOC wet-stock losses
• Ensures that dealers/contractors control delivery and unloading of product on site
• Attends and contributes to Wet-stock Committee area reviews organised by wet-stock management team
• Ensures HACCP requirements are implemented at all food handling sites (ensures each site has submitted a portfolio of evidence and ensures the site adheres to required practises)
• Logging of Near Misses as per agreed departmental commitments
• Ensure all incidents logged are closed in INTELEX with the required comments by incident/site
• Reports and follows up incidents/accidents at stations and drafts a return of experience feedback report

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Activities

Depot Engineering and Construction:

• To prepare and implement investment programme for his / her area of responsibility. 
• To ensure the safe implementation of technical solutions conforming to legal requirements, group norms and best practices.
• To conduct project feasibility studies for engineering and construction projects; preparing documentation, drawings and recommendation for execution of project. 
• To submit and obtain local authorities required approvals and prepare and obtain approval for MOC documentations. 
• To guide the draughtsman or consultants in preparation of the construction drawings.
• To participate in negotiation supply of equipment and engineering contracts with the service providers, in collaboration with the purchasing division. 
• To plan, organise, control and execute field construction activities, within given time and budget. 
• To be responsible for incorporation of local legislation requirements, Group standards and best practices to all engineering and construction projects.
• To effectively monitor and evaluate variations associated with project scope and cost changes.
• To provide regular updates to technical manager regarding the projects and providing explanations on any delay with regards to the projects. 
• To make use of the PPO Project Management tool for Project Management, Document Repository, and Management Reporting. 
• Ensuring all project data added / uploaded is in compliance with the System Health and Governance rules (set up within PPO), thereby ensuring accurate monitoring of projects. 
• To ensure assets for all completed projects are added to the asset register and demolished Assets are also removed from the asset register. Data Packs and Safety file handed over to the site on completion of the work. 
• To provide Technical support to Logistics Maintenance Contracts Manager and Depot Managers on Maintenance issues. 

HSEQ: 

• To support the implementation of HSE programmes to ensure constant adherence and compliance to the Company’s HSEQ and security standards, any local by-laws and government legislation so as to minimise all risk pertaining to the company’s assets and stock, to be an excellent corporate citizen, remain operational and ensure the safety of all people. 
• To effectively manage and minimise HSE risk within area of responsibility by ensuring: Compliance with all HSE Policies, rules, guideline and legal requirements Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies That HSE competency requirements are identified & enforced within area of responsibility. 

Governance: 

• To ensure effective risk management and internal control, including asset management, for area of responsibility

Candidate Profile

• Qualification BSc or BTech - Mechanical, Electrical or Civil engineering 
• Minimum 5 years general experience in the oil industry with sound experience in the engineering and construction of logistics assets. 
• High level of problem-solving ability, negotiating skills, tenacity, ability to challenge and identify problems. 
• English is the working language

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Activities

Vendor Management and Registration 

• Collect, verify and maintain all required vendor registration documentation, including banking details, tax clearance and B-BBEE certificates
• Ensure vendors are properly onboarded in line with internal controls and compliance requirements
• Maintain up-to-date supplier master file and ensure accurate capturing of supplier information

Vendor Payments

• Process and schedule all supplier payments in line with agreed payment terms
• Ensure all required documentation is received and approved before payment
• Maintain accurate records of all transactions and liaise with vendors regarding payment queries

Accounts Payable Reconciliation

• Reconcile supplier statements to ensure completeness and accuracy of financial records
• Follow up on outstanding invoices and resolve discrepancies in a timely manner

Inbox and Document Management

• Manage and organise the finance Outlook inbox to ensure efficient communication and document flow
• File and maintain electronic records, including invoices, statements and proof of payments

Banking and Payments

• Loan and maintain supplier beneficiary details on the banking platform
• Accurately load and prepare payment batches on the banking platform
• Ensure correct supporting documentation and approvals are attached for all payments
• Maintain records of proof of payments and distribute them as required

Bank Reconciliations

• Perform daily, weekly and monthly bank reconciliations
• Investigate and resolve reconciling items promptly

Other

• Assist with preparation of VAT reconciliation and submissions to SARS
• Handles Foreign currency payments
• Ensure compliance with all statutory requirements and Group policies.
• Support and prepare for the annual financial audit (internal and external audits).
• Any other duties that might be delegated

Candidate Profile

• National Diploma/BTech/ B Comm or similar qualification with Accounting or Finance as a major or NQF equivalent qualification
• Have a minimum of 3 years relevant working experience
• Excellent Experience in Excel, and ERP system
• Experience and familiarity with multinational environment 
• Exposure to online banking platforms for payment processing
• Strong ethics and reliability 
• Excellent active listening and presentation skills
• Analytical and goal oriented

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Activities

• As a Payroll Coordinator, you would be responsible for the following:

Administration & Payroll Activities

•  To support the processing of the monthly payroll and associated activities
•  To process new hires and terminations on the system
•  To provide payroll information by responding to internal /external questions and requests
•  To ensure efficient printing and distribution of payslips to staff and manage payslip queries
•  To provide backup to the Payroll Supervisor when required
•  To serve as a point of contact for payroll related issues
•  To update HR & payroll records including changes
•  To assess, capture and process expense claims on the payroll system
•  To capture monthly leave balances and records and trouble shoot any related problems on leave management
• To review payroll discrepancies, determine problems areas and initiate adjustments or recommend actions to the Payroll Specialist
• To participate in the monthly, quarterly and annual payroll reconciliation.
•  To conduct benefit orientations and other benefit training as required.
•  To process enrolments, changes and terminations to benefit programmes or funds / third benefit institutions
• To assist employees with payroll/benefits claims, queries / questions / concerns.
•  To administer statutory deductions such as garnishee orders, etc.
•  To ensure Record Retention as per company policy as well as in country legislation
•  To undertake filing activities to update staff (personal) files and manage paper file retrieval from Metrofile and online file retrieval for audit and other requests
•  To act as a back up for updating easyfile with EMP501 as per deadlines and reconciling to payments, (easyFile, efiling, Ufililing), SARS,
•  SRA, NAMRA and BURS and testing SAP and easy file validations.
•  Assist with updating Ufiling of UIF including sending monthly declaration file.
•  Assist in preparing all NBE Country tax certificates and monthly filing requirements as per legislation
•  To comply to annual, monthly, and daily payroll calendar deadlines and ensure that all deadlines are met
•  To process Disability and Risk pay-outs (GLA, PHI and dread disease) on payroll
•  From time to time to perform ad hoc tasks.

 Ad-hoc Projects

•  Assist in departmental projects as assigned by the Head of Department including Share Scheme roll out, employee information updates, new SAP solutions or upgrades and HRIS changes and evolutions

 Records

•  To input of all payroll and demographic data into the SAP TL system
•  To create new employee records in database and ensure their accuracy
•  To receive and store employment contract information and ensure that it is classified and stored correctly.
•  To update payroll records including changes in salary and related benefits
•  To create, organize and confidential HR files and records, e.g. correspondence and reports on employees.
•  To capture and ensure accurate processing relevant payroll data and records
•  To maintain employee personal files in compliance with applicable legal requirements and best practice

 HSSE:

•  To effectively manage and minimise HSE risk within area of responsibility by ensuring:
•  Compliance with all HSE Policies, rules, guideline and legal requirements
•  Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies
•  That HSE competency requirements are identified & enforced within area of responsibility

Candidate Profile

As a Payroll Coordinator for TMSA you would possess the following: 

• Tertiary qualification in payroll administration or equivalent. BComm/BA HR preferable.
• 1-2 years experience in payroll administration.
• Excellent computer skills in the Microsoft Windows environment.
• Knowledge of SAP TL HR module/s would strongly advantageous.
• Knowledge of banking electronic payment or payroll systems.
• Basic knowledge of various employment laws and practices affecting payroll (tax, UIF retirement funds, etc).

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Activities
STRATEGY

• To ensure the operation of the depot are done within the framework of relevant legislation and regulations governing the Industry thus ensuring high customer service levels with the aim of contributing to the effective management and efficient operation of the terminal.

KEY RESULTS

• Ensure the loading and Offloading of all product in the plant to ensure: The right product, in the right time, at the right quantity against set service levels and transport KPI’s to meet customer requirements and improve the efficiency and optimisation of the transport.
• Participate in the investigation of incident/accidents and perform regular gantry inspections for non-compliance by drivers to Work Instruction, housekeeping and vehicle operating requirements to ensure a reduction in incidents and compliance to transport legislation.
• Ensure the drain-back of product is done according to the procedures and ensure completeness of documentation.
• Ensure operational crises and problems are minimized by activating contingency plans and advising all affected parties so as to avoid any/minimal disruption of the operational activity in the plant.
• Assist with the practical training of Operations and Management trainees and employees from other depots through on-the-job training and rotation within the plant that will result in meeting the objective of the training programme.
• Conduct minor maintenance and Good housekeeping with guidance from Supervisors.
• Perform any other duties as reasonably requested by the Terminal Supervisor or Manager.

HSEQ

• To effectively manage and minimize the risk associated with Depot Operations by ensuring:
• Compliance with all HSE Policies, Rules, guidelines and legal requirements with area of responsibility
• Promotion of safe working environment and positively contributing to the company’s HSE KPI’s and risk reduction strategies
• Legal HSE competency requirements are enforced within area of responsibility

LEGAL

• Comply to OHS-ACT Section 8.2i b (legal compliance to national, environmental and local laws ) appointment.
• Ensure compliance to NERSA licence conditions.

GOVERNANCE:

• To ensure effective risk management and internal control, including asset management, for area of responsibility.

Candidate Profile

• Grade 12 A Suitable 3-year tertiary qualification is an added advantage.

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Activities

• dip tanks and record dips/ temperature accurately. 
• Ullage, Offload and decant tank cars.
• Assist with tank / valve preparation for product receipts. 
• Assist and supervise bulk vehicle operators(BVO) in loading and unloading of bulk trucks.
• To attend to COC customers, contractors and other visitors requiring service, and carry out administrative duties related to these services.
• To monitor and report any unsafe conditions and acts to immediate supervisor or management.
• Conduct minor maintenance with guidance from Shift Supervisor, Depot Supervisor and Depot Manager
• To ensure that the premises are kept clean and maintain housekeeping standards
• Comply to Depot safety procedures, rules, policies and work instructions
• Ensure receiving of handover instructions before resuming any duties on shift.
• To perform any other ad hoc duties as reasonably requested by the Shift Supervisor, Depot Supervisor and Depot Manager

HSSEQ

• To effectively manage and minimise HSE risk within area of responsibility by ensuring:
• Compliance with all HSE Policies, rules, guideline and legal requirements 
• Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies
• Ensure that HSE competency requirements are identified & enforced within area of responsibility
• Reporting on near misses to reach the organisations reporting index of ≥ 2 per person
• Assist keeping of Tier 1 and Tier 2 events at 0%
• Monthly Testing of the 508 Safety Critical Barriers. 
• Ensuring adherence of downgraded situation/MIT mitigation put in place
• Participate in emergency drills 

Candidate Profile

• Grade 12 with minimum 1 year experience in petrochemical, production, and warehousing or industrial environment