Payroll Coordinator at TotalEnergies

Activities

• As a Payroll Coordinator, you would be responsible for the following:

Administration & Payroll Activities

•  To support the processing of the monthly payroll and associated activities
•  To process new hires and terminations on the system
•  To provide payroll information by responding to internal /external questions and requests
•  To ensure efficient printing and distribution of payslips to staff and manage payslip queries
•  To provide backup to the Payroll Supervisor when required
•  To serve as a point of contact for payroll related issues
•  To update HR & payroll records including changes
•  To assess, capture and process expense claims on the payroll system
•  To capture monthly leave balances and records and trouble shoot any related problems on leave management
• To review payroll discrepancies, determine problems areas and initiate adjustments or recommend actions to the Payroll Specialist
• To participate in the monthly, quarterly and annual payroll reconciliation.
•  To conduct benefit orientations and other benefit training as required.
•  To process enrolments, changes and terminations to benefit programmes or funds / third benefit institutions
• To assist employees with payroll/benefits claims, queries / questions / concerns.
•  To administer statutory deductions such as garnishee orders, etc.
•  To ensure Record Retention as per company policy as well as in country legislation
•  To undertake filing activities to update staff (personal) files and manage paper file retrieval from Metrofile and online file retrieval for audit and other requests
•  To act as a back up for updating easyfile with EMP501 as per deadlines and reconciling to payments, (easyFile, efiling, Ufililing), SARS,
•  SRA, NAMRA and BURS and testing SAP and easy file validations.
•  Assist with updating Ufiling of UIF including sending monthly declaration file.
•  Assist in preparing all NBE Country tax certificates and monthly filing requirements as per legislation
•  To comply to annual, monthly, and daily payroll calendar deadlines and ensure that all deadlines are met
•  To process Disability and Risk pay-outs (GLA, PHI and dread disease) on payroll
•  From time to time to perform ad hoc tasks.

 Ad-hoc Projects

•  Assist in departmental projects as assigned by the Head of Department including Share Scheme roll out, employee information updates, new SAP solutions or upgrades and HRIS changes and evolutions

 Records

•  To input of all payroll and demographic data into the SAP TL system
•  To create new employee records in database and ensure their accuracy
•  To receive and store employment contract information and ensure that it is classified and stored correctly.
•  To update payroll records including changes in salary and related benefits
•  To create, organize and confidential HR files and records, e.g. correspondence and reports on employees.
•  To capture and ensure accurate processing relevant payroll data and records
•  To maintain employee personal files in compliance with applicable legal requirements and best practice

 HSSE:

•  To effectively manage and minimise HSE risk within area of responsibility by ensuring:
•  Compliance with all HSE Policies, rules, guideline and legal requirements
•  Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies
•  That HSE competency requirements are identified & enforced within area of responsibility

Candidate Profile

As a Payroll Coordinator for TMSA you would possess the following: 

• Tertiary qualification in payroll administration or equivalent. BComm/BA HR preferable.
• 1-2 years experience in payroll administration.
• Excellent computer skills in the Microsoft Windows environment.
• Knowledge of SAP TL HR module/s would strongly advantageous.
• Knowledge of banking electronic payment or payroll systems.
• Basic knowledge of various employment laws and practices affecting payroll (tax, UIF retirement funds, etc).