Senior Accounts Administrator - Cape Town (FTC) at TotalEnergies

Activities

Vendor Management and Registration 

• Collect, verify and maintain all required vendor registration documentation, including banking details, tax clearance and B-BBEE certificates
• Ensure vendors are properly onboarded in line with internal controls and compliance requirements
• Maintain up-to-date supplier master file and ensure accurate capturing of supplier information

Vendor Payments

• Process and schedule all supplier payments in line with agreed payment terms
• Ensure all required documentation is received and approved before payment
• Maintain accurate records of all transactions and liaise with vendors regarding payment queries

Accounts Payable Reconciliation

• Reconcile supplier statements to ensure completeness and accuracy of financial records
• Follow up on outstanding invoices and resolve discrepancies in a timely manner

Inbox and Document Management

• Manage and organise the finance Outlook inbox to ensure efficient communication and document flow
• File and maintain electronic records, including invoices, statements and proof of payments

Banking and Payments

• Loan and maintain supplier beneficiary details on the banking platform
• Accurately load and prepare payment batches on the banking platform
• Ensure correct supporting documentation and approvals are attached for all payments
• Maintain records of proof of payments and distribute them as required

Bank Reconciliations

• Perform daily, weekly and monthly bank reconciliations
• Investigate and resolve reconciling items promptly

Other

• Assist with preparation of VAT reconciliation and submissions to SARS
• Handles Foreign currency payments
• Ensure compliance with all statutory requirements and Group policies.
• Support and prepare for the annual financial audit (internal and external audits).
• Any other duties that might be delegated

Candidate Profile

• National Diploma/BTech/ B Comm or similar qualification with Accounting or Finance as a major or NQF equivalent qualification
• Have a minimum of 3 years relevant working experience
• Excellent Experience in Excel, and ERP system
• Experience and familiarity with multinational environment 
• Exposure to online banking platforms for payment processing
• Strong ethics and reliability 
• Excellent active listening and presentation skills
• Analytical and goal oriented