Job Opportunities at Aspen Pharma Group

Description

• To perform systems administration, security, and configuration tasks and to provide training and operational support for the SA Operations Quality Systems software applications.
• To provide administrative support for the IT Quality Systems Department.

Requirements

• Provide in depth end user support for the Document Management, Quality Management and Learning Management Systems.
• Facilitate the End User training process, provide support to the users and assess user competency upon completion of training.
• Facilitate the Change Control process (Impact Assessments and execution of actions).
• Log and document support calls on appropriate IT systems.
• Provide feedback to end users on support call status.
• Perform systems administration on the Document Management, Quality Management and Learning Management Systems and manage the support calls logged with GDT.
• Compile, Edit, SME Content review and management of IT Standard Operating Procedures.
• Responsible for the administration function of the IT Quality Systems department including training management.
• Perform software application problem solving.

Job Requirements

Background/experience

• Relevant IT Tertiary Qualification National diploma in scientific field
• At least 1- 2 years’ experience within Pharmaceutical IT
• One year IT Quality System experience

Specific job skills

• Comprehensive understanding of IT Quality Systems: Veeva QDocs, Process Compliance, SAP Success Factors LMS
• Understanding of pharmaceutical standards and IT compliance requirements
• Ability to interpret and implement policies, processes, and objectives.
• Ability to create, edit and add SME content to IT Standard Operating Procedures

 Competencies

• High attention to detail
• Meeting Deadlines
• Following Procedures
• Maintaining Accuracy
• Customer service awareness

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Description

The HR Clerk is accountable for the operational administration and coordination of compensation and benefits.

 Benefits & compensation

• Administer exit forms for senior compensation (shares and incentives)
• Administer the Salary Increase Process, in collaboration with Finance
• Administer the Provident Fund, Medical aid, Funeral Schemes, Loans (Educational, Study and Emergency) and acting allowance for employees
• Coordinate benefit road shows onsite with relevant external stakeholders
• Assist with administering the recognition awards programme

 Plan & process

• Provide recommendations to management on improvement in administrative processes related to areas of responsibility
• Stay up to date on developments, trends, legislation and regulations

 Reporting & record keeping

• Coordinate and consolidate the gathering of information for reporting
• Compile detailed reports for submission to internal stakeholders and management
• Analyse consolidated data in own area of responsibility and provide recommendations to line manager
• Monitor and control data integrity in all databases in area of responsibility
• Ensure the storage of employee records on the filing systems are accurate.
• Maintain and update employee records and systems as required.

 Stakeholder relations

• Communicate with external service providers to achieve work objectives and to maintain relationships
• Communicate with employees and management, to assist and convey information

 General office support/ Administrative support

• Provide and coordinate systematic and dependable support services
• Oversee employee day to day queries through HR Helpdesk system
• Administer monthly data input (onboarding, off boarding, benefit changes, internal movement)
• Administer contract of employment offers for HRBP’s
• Oversee audit requests from regulatory bodies and internal requests

Requirements

Background/experience

• 5 years’ experience in a HR administration/compensation and benefits role or similar field
• Minimum of a 2 Year Diploma in Administration/Compensation and Benefits or similar
• Computer literate – MS Office package at intermediate level

Specific job skills

• Broad working knowledge and understanding compensation and benefits concepts, terminology and the interrelatedness of these within Human Resource Practises
• Knowledge and experience in payroll systems

Competencies

• Information Gathering
• Taking Action
• Attention to detail
• Planning and Organising

Accountability & Decision Rights

• Ownership and leadership of advanced and highly specialised administrative, operational, customer support and computational tasks
• Apply substantial organisational knowledge to deliver service and/ or support with sensitive, confidential information and complex administrative/ operational processes
• Implement policies and procedures appropriate to the organisation
• Provide team leadership or guidance to small or low-impact groups
• Advise on and handling escalated issues from lower level employees/ contractors
• Oversight of work of others in a major process, program, or product

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Overview

• Manage and support production processes and outputs
• Long term production and shift planning
• Problem identification and solution engineering
• Manage and guide production staff through team leaders
• Performance management of direct reports, monitoring of performance management within department

Responsibilities

Planning and Unit Management

• Provide technical and operational input into processes, procedures and policies
• Coordinate the communication, management, and implementation of strategic plans and monitor implementation
• Build and maintain relationships with internal and external stakeholders
• Develop, implement, and monitor Focus Factory operating budgets
• Ensure availability and optimal allocation of resources within unit
• Perform HR functions for optimal management of unit
• Empower subordinates through training, information sharing, coaching, feedback, appraisals, and delegation, to ensure the development of people, teams, and organisational capabilities
• Attend production, quality and safety meetings

Production Planning and Process Management

• Ensure operational excellence with regards to safety, quality, and productivity of the Focus Factory, and its ability to deliver high levels of service to internal and external customers
• Manage people, materials, equipment, business and manufacturing processes to deliver Factory performance objectives, as measured by factory KPI's
• Ensure compliance with policies/procedures for shift rotation, vacation scheduling, and training to meet business needs including peak production periods
• Manage the development and implementation of daily production schedule to ensure high levels of OTIF to internal and external customers
• Ensure effective implementation of new technology and products
• Implement TPM and other continuous improvement programs
• Develop and implement CAPEX budgets
• Ensure integrity of business processes related to finished goods inventory replenishment, and new product introductions

Governance, Risk & Compliance

• Ensure adherence and compliance to regulatory requirements
• Ensure that appropriate validations are completed as per validation requirements and schedule
• Initiate and set targets, and review GMP, quality and training needs

Requirements

 Background/experience

• Minimum of Bachelor’s degree preferred, ideally in Pharmacy/ Engineering/ Chemistry with 10 years’ related experience
• Pharmaceutical manufacturing experience
• Project Management experience
• Management of business initiatives
• 8-10 years of proven leadership capability and managerial experience at a senior level

Specific job skills

• Strong working knowledge of pharmaceutical manufacturing
• Problem solving and solution engineering
• Pharmaceutical standards and compliance requirements
• Coaching, leadership and mentoring
• Ability to interpret and implement policies, processes and objectives

Competencies

• Offering Insights
• Making Decisions
• Managing Performance
• Customer Awareness
• Developing Others

Accountability & Decision Rights

• Develop, communicate, manage and implement corporate and divisional strategic plans and budgets, policies and procedures

Independent decisions relating to:

• Design and implementation of strategy for programmes/ processes
• Interpretation and execution of and recommendations on policy/ procedure related modifications
• Short and long term department schedules, quality, compliance and resource allocation
• Operation objectives and work plans, and delegation of assignments