Human Capital Clerk at Aspen Pharma Group

Description

The HR Clerk is accountable for the operational administration and coordination of compensation and benefits.

 Benefits & compensation

• Administer exit forms for senior compensation (shares and incentives)
• Administer the Salary Increase Process, in collaboration with Finance
• Administer the Provident Fund, Medical aid, Funeral Schemes, Loans (Educational, Study and Emergency) and acting allowance for employees
• Coordinate benefit road shows onsite with relevant external stakeholders
• Assist with administering the recognition awards programme

 Plan & process

• Provide recommendations to management on improvement in administrative processes related to areas of responsibility
• Stay up to date on developments, trends, legislation and regulations

 Reporting & record keeping

• Coordinate and consolidate the gathering of information for reporting
• Compile detailed reports for submission to internal stakeholders and management
• Analyse consolidated data in own area of responsibility and provide recommendations to line manager
• Monitor and control data integrity in all databases in area of responsibility
• Ensure the storage of employee records on the filing systems are accurate.
• Maintain and update employee records and systems as required.

 Stakeholder relations

• Communicate with external service providers to achieve work objectives and to maintain relationships
• Communicate with employees and management, to assist and convey information

 General office support/ Administrative support

• Provide and coordinate systematic and dependable support services
• Oversee employee day to day queries through HR Helpdesk system
• Administer monthly data input (onboarding, off boarding, benefit changes, internal movement)
• Administer contract of employment offers for HRBP’s
• Oversee audit requests from regulatory bodies and internal requests

Requirements

Background/experience

• 5 years’ experience in a HR administration/compensation and benefits role or similar field
• Minimum of a 2 Year Diploma in Administration/Compensation and Benefits or similar
• Computer literate – MS Office package at intermediate level

Specific job skills

• Broad working knowledge and understanding compensation and benefits concepts, terminology and the interrelatedness of these within Human Resource Practises
• Knowledge and experience in payroll systems

Competencies

• Information Gathering
• Taking Action
• Attention to detail
• Planning and Organising

Accountability & Decision Rights

• Ownership and leadership of advanced and highly specialised administrative, operational, customer support and computational tasks
• Apply substantial organisational knowledge to deliver service and/ or support with sensitive, confidential information and complex administrative/ operational processes
• Implement policies and procedures appropriate to the organisation
• Provide team leadership or guidance to small or low-impact groups
• Advise on and handling escalated issues from lower level employees/ contractors
• Oversight of work of others in a major process, program, or product